📌 Core Information
🔹 Job Title: Account Receivable Clerk - Remote
🔹 Company: Scandinavian Building Services
🔹 Location: Edmonton, Alberta, Canada
🔹 Job Type: Remote
🔹 Category: Facilities Services
🔹 Date Posted: April 1, 2025
🔹 Experience Level: 0-2 years
🔹 Remote Status: Fully Remote
📌 Essential Job Details
🚀 Job Overview
Key aspects of this role include:
- Handling data entry tasks such as entering and uploading invoices, verifying work orders, and organizing files.
- Managing job costing by processing paperwork, creating invoices, and using Sage 300 for financial tracking.
- Coding vendor payables invoices for accounts payable submission.
- Collaborating with internal and external stakeholders to maintain strong relationships and effective communication.
ASSUMPTION: The role seems to be entry-level due to the 0-2 years of experience requirement. This assumption is based on the provided experience level and aforementioned responsibilities.
📋 Key Responsibilities
✅ Enter and upload invoices and verify work orders in Kissflow.
✅ Organize files and monitor internal job costing processes.
✅ Process paperwork and create invoices using Sage 300.
✅ Code paper invoices for submission to Accounts Payable.
ASSUMPTION: Responsibilities reflect a routine workflow typical for accounts receivable roles, supporting financial operations efficiently without needing advanced accounting certification.
🎯 Required Qualifications
Education: Not specified
Experience: Previous administrative experience; accounting experience is considered an asset.
Required Skills:
- Strong understanding of accounting fundamentals
- Proficiency in MS Office Suite
- Exceptional attention to detail and organizational skills
Preferred Skills:
- Experience with Sage 300
- Strong communication and relationship-building skills
ASSUMPTION: Due to the preferred skill in Sage 300, candidates with technical experience using this software will have a competitive advantage.
💰 Compensation & Benefits
Salary Range: Not specified, typically entry-level accounting positions range from CAD 40,000 to CAD 55,000 annually, depending on experience and location.
Benefits:
- Comprehensive medical and dental plan
- Personal days off
- Family-friendly company events
Working Hours: 40 hours per week
ASSUMPTION: Benefits and compensation typical to industry standards, offering security and work-life balance noted as company values.
📌 Applicant Insights
🔍 Company Context
Industry: Facilities Services, specializing in comprehensive cleaning solutions and building maintenance.
Company Size: 5,001-10,000 employees, offering robust support systems and growth potential for employees.
Founded: 1956
Company Description:
- Leader in retail and commercial cleaning for over 60 years
- Family-owned, emphasizing core values of service, motivation, and respect
- Serves diverse sectors including retail, commercial, education, and healthcare
Company Specialties:
- Janitorial and Commercial Cleaning
- Construction Cleanup
- Facility Maintenance
Company Website: http://www.scandinavian.ca
ASSUMPTION: The company’s sizeable staff and wide service range suggest extensive resources for employee development and job security.
📊 Role Analysis
Career Level: Entry-level administrative position that involves fundamental accounting and clerical tasks.
Reporting Structure: Reports to the Accounts Receivable Lead, working within a larger administrative team.
Work Arrangement: Completely remote, providing flexibility and work-from-home advantages.
Growth Opportunities:
- Career advancement in financial operations management
- Potential skill development in specialized accounting software like Sage 300
- Participation in training and development programs
ASSUMPTION: While remote, the role seems structured with clear reporting, offering stability and progressive responsibilities as skills develop.
🌍 Location & Work Environment
Office Type: Remote position, supporting a flexible work environment.
Office Location(s): Headquarters in Edmonton, Alberta with multiple offices across Canada.
Geographic Context:
- Prospective applicants should reside in or near Edmonton for possible in-person meetings.
- The company has a significant presence across Canada providing widespread networking.
- Remote roles require self-discipline and effective virtual communication.
Work Schedule: Standard 40-hour workweek with potential flexibility for work-life balance.
ASSUMPTION: Though remote, local residency in Edmonton points to occasional office visits or interventions as necessary.
💼 Interview & Application Insights
Typical Process:
- 20-minute preliminary phone interview with a recruiter
- 20-40 minute assessment, depending on optional practice questions or breaks
- 30-minute MS Teams video interview with the Hiring Manager and direct Supervisor
Key Assessment Areas:
- Understanding of accounting fundamentals
- Proficiency in administrative tools and software
- Organizational and time management skills
Application Tips:
- Provide detailed examples of previous administrative experience
- Highlight any experience with Sage 300 or similar software
- Prepare to discuss organizational strategies and time management skills
ATS Keywords: Accounts Receivable, Sage 300, Administrative experience, Accounting fundamentals, Edmonton, Remote work
ASSUMPTION: The structured interview process highlights the focus on technical and software proficiency, along with personal competencies.
🛠️ Tools & Technologies
- Sage 300 for job costing and accounting management
- Kissflow for verifying work orders
- Microsoft Office Suite for daily administrative tasks
ASSUMPTION: Tools listed imply emphasis on technology integration for workflow efficiency and accuracy in financial reporting.
👔 Cultural Fit Considerations
Company Values:
- Service: Committed to excellence in service delivery
- Motivation: Encourages professional growth and learning
- Respect: Prioritizes respectful and inclusive workplace
Work Style:
- Value-based work culture focused on family and community
- Remote positions offer flexibility and require personal accountability
- Open communication with team and supervisors
Self-Assessment Questions:
- Can you manage remote work independently and responsibly?
- How do you prioritize and organize multiple administrative tasks?
- What experience do you have with invoicing and accounting software?
ASSUMPTION: Cultural fit emphasizes a collaborative, family-like atmosphere encouraging growth, fitting well with flexible yet structured work styles.
⚠️ Potential Challenges
- Navigating performance and motivation in a remote work setup
- Maintaining accuracy across various data entry and accounting tasks
- Adapting to evolving software and technology requirements
- Staying engaged with broader team in a family-first culture remotely
ASSUMPTION: While remote work offers flexibility, it demands a high level of self-discipline and proactive communication to align with company objectives.
📈 Similar Roles Comparison
- Similar roles in smaller organizations may offer less structure but more varied duties.
- Roles with larger corporations might offer higher salaries but less flexibility.
- Accounting positions in non-remote settings provide more in-person collaboration opportunities.
ASSUMPTION: The structured format and comprehensive benefits highlight this role as highly competitive compared to similar positions.
📝 Sample Projects
- Automating invoicing processes to improve accuracy and efficiency
- Implementing new data entry procedures for enhanced record-keeping
- Developing a reporting system for real-time financial data tracking
ASSUMPTION: Sample projects suggest emphasis on accounting efficiency and leveraging technology for financial operations improvement.
❓ Key Questions to Ask During Interview
- What are the biggest challenges faced in the accounts receivable team?
- How does the company support remote employees in staying connected?
- What growth opportunities are available within the accounts receivable department?
- How is performance measured for this remote role?
- What recent changes have affected the company and its strategies?
ASSUMPTION: Questions focus on gaining insights into company challenges, remote work support, and long-term opportunities within the role.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Prepare your resume highlighting relevant skills and experiences
- Emphasize any experience with Sage 300 or similar software in your application
- Reach out to the recruitment team for clarification or additional information
- Stay prepared for each stage of the interview process as outlined
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
