Assistant Community Manager (Full-Time)

📌 Core Information

🔹 Job Title: Assistant Community Manager (Full-Time)

🔹 Company: Fairgrove Property Management

🔹 Location: Irvine, California, United States

🔹 Job Type: On-site

🔹 Category: 📱 Social Media Marketing

🔹 Date Posted: Tue Apr 01 2025

🔹 Experience Level: 0-2 years

🔹 Remote Status: On-site

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Managing a large residential property of approximately 100 – 200 units
• Providing administrative support to the Community Manager
• Exposure to end-to-end property management operations
• Opportunity to utilize and strengthen organizational, communication, and problem-solving skills

ASSUMPTION: This role is assumed to focus heavily on administrative tasks while offering a broad overview of property management. The details suggest the position is suitable for entry-level individuals seeking practical experience in the field.

📋 Key Responsibilities

✅ Assist Community Manager with daily administrative tasks, including rent collections and communication with residents

✅ Identify renewal and/or rent increase opportunities, prepare reports, and update information in AppFolio

✅ Record notices to vacate, communicate processes to residents, and manage inspections

✅ Oversee marketing and leasing efforts to minimize vacancies

✅ Obtain approvals for property work, process invoices, and approve payables

✅ Conduct periodic property inspections for compliance with company standards

✅ Monitor utilities, contracts, and vendor services to ensure efficiency

✅ Maintain accurate property records, lease agreements, and files

ASSUMPTION: The responsibilities suggest a comprehensive role that combines direct property management activities with broader administrative functions. This likely provides a strong foundation for future advancement within the field.

🎯 Required Qualifications

Education: High school diploma or equivalent required

Experience: Experience in residential property management preferred but not required

Required Skills:

• Proficiency in Microsoft Office 365
• Strong organizational skills
• Excellent communication skills
• Problem-solving abilities
• Customer service oriented

Preferred Skills:

• Familiarity with cloud-based software and applications
• Experience with AppFolio

ASSUMPTION: The qualifications indicate a balance between necessary technical proficiency and interpersonal skills. While formal experience in property management is not mandatory, it is likely beneficial.

💰 Compensation & Benefits

Salary Range: $25.00 per hour

Benefits:

• Medical, Dental, Vision Insurance
• Paid Time Off (PTO)

Working Hours: Full-Time, 40 hours per week

ASSUMPTION: The hourly wage and benefits align with industry standards for entry-level positions in property management, suggesting a commitment to employee welfare.

📌 Applicant Insights

🔍 Company Context

Industry: Real Estate – focusing on residential and multifamily property management

Company Size: 201-500 employees, suggesting a mid-sized company with a structured environment and ample resources

Founded: 1976, with over four decades of industry expertise

Company Description:

• Focused on delivering stress-free management and quality housing
• Uses innovative technology to enhance service delivery
• Operates in major Southern California markets and is expanding

Company Specialties:

• Rental property investing
• Residential property management
• Multifamily operations

Company Website: https://fairgrovepm.com/

ASSUMPTION: The company’s long-standing presence and focus on innovation suggest stability and opportunities for growth within the organization.

📊 Role Analysis

Career Level: Entry-level

Reporting Structure: Reports directly to the Community Manager

Work Arrangement: On-site at Irvine office

Growth Opportunities:

• Potential for advancement to Community Manager
• Gain comprehensive knowledge of property management operations
• Build expertise in industry software tools like AppFolio

ASSUMPTION: There appears to be a clear pathway for career advancement, especially for those who demonstrate initiative and adaptability in their roles.

🌍 Location & Work Environment

Office Type: Corporate office located within Southern California

Office Location(s): Irvine, California

Geographic Context:

• Irvine is known for its robust real estate market and strategic location
• Access to major highways and regions within California
• A thriving local economy with opportunities for professional growth

Work Schedule: Standard full-time schedule with potential for occasional overtime during peak periods

ASSUMPTION: The location in Irvine suggests access to professional networks and resources, enhancing the work experience.

💼 Interview & Application Insights

Typical Process:

• Initial application review
• Phone screening interview
• In-person or virtual interview with hiring manager
• Possibly a skills assessment or test

Key Assessment Areas:

• Communication proficiency
• Problem-solving ability
• Organizational skills

Application Tips:

• Highlight relevant experience, even if outside property management
• Demonstrate adaptability and eagerness to learn
• Prepare examples of past experiences where you demonstrated key skills

ATS Keywords: Property Management, Resident Communication, Lease Administration, Organizational Skills

ASSUMPTION: The application process seems focused on identifying candidates who are both technically proficient and possess strong interpersonal skills.

🛠️ Tools & Technologies

• AppFolio Property Management Software
• Microsoft Office 365 Suite
• Cloud-based software applications

ASSUMPTION: Familiarity with these tools is crucial for effective performance in this role, given the administrative and operational nature of the responsibilities.

👔 Cultural Fit Considerations

Company Values:

• Commitment to quality service
• Innovative approach to property management
• Focus on integrity and reliability

Work Style:

• Collaborative, team-oriented environment
• Emphasis on proactive problem-solving
• Structured, yet adaptable to change

Self-Assessment Questions:

• Am I comfortable working in a structured, fast-paced environment?
• Do I have strong attention to detail and organizational skills?
• Am I willing to proactively solve problems and communicate effectively with residents?

ASSUMPTION: The cultural environment emphasizes teamwork and a customer-centric approach, ideal for candidates with a proactive mindset.

⚠️ Potential Challenges

• Managing multiple tasks and conflicting priorities
• Handling difficult resident interactions professionally
• Ensuring compliance with property management standards
• Adapting to evolving property management technologies

ASSUMPTION: The challenges highlight the need for strong multitasking abilities and a knack for maintaining composure under pressure.

📈 Similar Roles Comparison

• Higher level of customer interaction compared to some administrative roles
• Focus on both operational and marketing functions
• Greater exposure to property management's financial aspects

ASSUMPTION: Compared to similar roles, this position offers a well-rounded insight into property operations, potentially leading to diverse career paths.

📝 Sample Projects

• Developing a resident engagement initiative to boost community relations
• Implementing a vacancy reduction strategy in collaboration with the marketing team
• Enhancing property records management for improved efficiency

ASSUMPTION: Sample projects are likely based on typical property management objectives, emphasizing organization and customer relationship management.

❓ Key Questions to Ask During Interview

• What are the primary challenges currently facing this property?
• How does Fairgrove Property Management leverage technology to enhance operations?
• What support is available for professional development?
• How do you measure success for the Assistant Community Manager role?
• What opportunities are there for career advancement within the company?

ASSUMPTION: Asking these questions can provide deeper insights into the role and company, assisting in evaluating fit.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through the Fairgrove Property Management Careers page
• Attach a resume highlighting relevant experience and skills
• Include a cover letter outlining your interest and fit for the role
• Prepare to discuss your experiences during the interview related to property management
• Be ready for potential second and final rounds of interviews

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.