📌 Core Information
🔹 Job Title: Assistant, Marketing
🔹 Company: Wolf Trap Foundation for the Performing Arts
🔹 Location: Wolf Trap HeadQuarters - Vienna, VA
🔹 Job Type: Full-time
🔹 Category: Marketing
🔹 Date Posted: 2025-05-30
🔹 Experience Level: 0-2 years
🔹 Remote Status: Hybrid (requires days onsite and allows telework)
🚀 Job Overview
Key aspects of this role include:
- Supporting marketing campaigns and patron data collection
- Managing artist assets and creative requests
- Drafting marketing copy and proofreading materials
- Monitoring campaign performance and ensuring accuracy
- Collaborating with various teams to integrate CRM strategies
ASSUMPTION: This role is ideal for a recent graduate or early-career professional seeking to gain experience in marketing and the performing arts industry.
📋 Key Responsibilities
✅ Managing artist assets, including collecting, preparing, and maintaining files
✅ Submitting creative requests for marketing campaigns across various channels
✅ Drafting copy and creative assets for marketing campaigns, including Google Performance Max, email, radio, and Spotify
✅ Proofreading marketing pieces to ensure accuracy
✅ Monitoring campaign due dates, status, and live campaigns for accuracy
✅ Researching and maintaining artist information and platforms
✅ Creating and maintaining internal reports and databases
✅ Monitoring and managing ticket sales on third-party platforms
✅ Submitting and uploading Wolf Trap event listings onto external websites
✅ Working shifts at the Wolf Trap Press Office, community outreach events, and pre-performance patron engagement activations
✅ Taking notes at meetings and sending out post-meeting recap notes with clearly defined action items
✅ Processing invoices and other duties as assigned
ASSUMPTION: This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks and meet deadlines.
🎯 Required Qualifications
Education: Bachelor's degree in marketing, communications, public relations, or a related field, or equivalent, transferrable experience
Experience: 1-2 years of related work experience
Required Skills:
- Basic knowledge of Photoshop
- Knowledge of and passion for music and performing arts
- Proficient in Microsoft Office programs, including Excel, Word, and PowerPoint
- Strong written and oral communication skills, proofreading, and attention to detail
- Experience with ticketing databases and Google Analytics strongly preferred
- Knowledge of digital advertising platforms, customer segmentation, and targeting techniques
- Strong analytical skills with the ability to interpret data and strive for campaign performance improvement
- Excellent organizational and administrative skills
- Ability to work some evenings and weekends, especially over the summer season
- Sensitivity and commitment to the mission of Wolf Trap Foundation for the Performing Arts
Preferred Skills:
- Experience with CRM systems
- Fluency in a second language
ASSUMPTION: Candidates should have a strong foundation in marketing principles and be eager to learn and grow in a dynamic arts environment.
💰 Compensation & Benefits
Salary Range: $35,000 - $45,000 per year (based on industry standards for entry-level marketing roles in the DC metro area)
Benefits:
- Health, dental, and vision insurance
- 401(k) retirement plan with employer match
- Paid time off (vacation, sick, and holidays)
- Employee assistance program
- Professional development opportunities
Working Hours: Full-time, 40 hours per week, with some evenings and weekends required during the summer season
ASSUMPTION: The salary range is an estimate based on industry standards and may vary depending on the candidate's qualifications and experience.
📌 Applicant Insights
🔍 Company Context
Industry: Performing Arts
Company Size: 51-200 employees
Founded: 1966
Company Description:
- Wolf Trap Foundation for the Performing Arts is a non-profit organization dedicated to presenting and producing performing arts programs
- The organization aims to enhance the nation's cultural life and ensure that the arts remain accessible and affordable to the broadest possible audience
- Wolf Trap offers a wide range of artistic and education programs, including music, dance, theater, and opera, as well as innovative performance art and multimedia presentations
Company Specialties:
- Performing Arts and Arts Education
Company Website: http://www.wolftrap.org
ASSUMPTION: Wolf Trap Foundation for the Performing Arts is a well-established organization with a strong reputation in the performing arts industry.
📊 Role Analysis
Career Level: Entry-level to mid-level marketing role
Reporting Structure: Reports directly to the Director, Marketing
Work Arrangement: Hybrid, with a combination of on-site and remote work
Growth Opportunities:
- Potential to advance to a full-time marketing position with more responsibilities
- Opportunities to work on various marketing campaigns and projects
- possibility to gain experience in event planning and management
ASSUMPTION: This role offers a unique opportunity to gain experience in marketing and the performing arts industry while working for a well-established non-profit organization.
🌍 Location & Work Environment
Office Type: On-site office with remote work options
Office Location(s): Wolf Trap HeadQuarters - Vienna, VA
Geographic Context:
- Vienna, VA is located in the Washington, DC metropolitan area
- The area offers a mix of urban and suburban living with easy access to cultural attractions, outdoor recreation, and historical sites
- The cost of living in the DC metro area is higher than the national average
Work Schedule: Full-time, with some evenings and weekends required during the summer season
ASSUMPTION: The hybrid work arrangement allows for flexibility while ensuring that the candidate is available for on-site work when needed.
💼 Interview & Application Insights
Typical Process:
- Online application submission
- Phone or video screening
- In-person or virtual interview with the hiring manager
- Final interview with senior leadership
- Background check and reference check
Key Assessment Areas:
- Marketing and communication skills
- Attention to detail and proofreading abilities
- Knowledge of and passion for music and performing arts
- Ability to manage multiple tasks and meet deadlines
- Cultural fit with the organization's mission and values
Application Tips:
- Highlight relevant marketing experience and skills in your resume and cover letter
- Demonstrate your passion for music and performing arts in your application materials
- Prepare for behavioral interview questions that focus on your problem-solving skills and ability to work in a team environment
- Research Wolf Trap Foundation for the Performing Arts and be prepared to discuss how your skills and experience align with the organization's mission and values
ATS Keywords: Marketing, Communications, Public Relations, Data Collection, Reporting, Project Management, Analytical Skills, Attention to Detail, Organizational Skills, Digital Advertising, Customer Segmentation, Proofreading, Microsoft Office, Google Analytics, Photoshop, Music Knowledge, Performing Arts Knowledge
ASSUMPTION: Applicants should tailor their resumes and cover letters to highlight relevant skills and experiences for this specific role.
🛠️ Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Photoshop
- Google Analytics
- CRM systems (e.g., Salesforce, HubSpot)
- Ticketing databases (e.g., Tessitura, Paciolan)
- Digital advertising platforms (e.g., Google Ads, Facebook Ads)
ASSUMPTION: Familiarity with these tools and technologies is preferred, but not required, as training will be provided.
👔 Cultural Fit Considerations
Company Values:
- Excellence in artistic programming and presentation
- Accessibility and affordability for all audiences
- Collaboration and partnerships with other arts and cultural organizations
- Commitment to education and community engagement
Work Style:
- Fast-paced and dynamic work environment
- Collaborative and team-oriented culture
- Flexibility and adaptability to changing priorities and deadlines
- Commitment to the organization's mission and values
Self-Assessment Questions:
- How do you stay organized and manage multiple tasks and deadlines?
- Can you provide an example of a time when you demonstrated strong attention to detail and proofreading skills?
- How do you approach learning new tools and technologies in a fast-paced work environment?
- How do you balance working on multiple projects and prioritizing your tasks?
ASSUMPTION: Applicants should assess their fit with the organization's values and work style before applying to ensure a successful and fulfilling work experience.
⚠️ Potential Challenges
- Working some evenings and weekends during the summer season
- Managing multiple tasks and deadlines in a fast-paced work environment
- Adapting to changing priorities and workflows
- Working with a diverse range of artists and genres in the performing arts industry
ASSUMPTION: Applicants should be prepared to work flexible hours and adapt to the dynamic nature of the performing arts industry.
📈 Similar Roles Comparison
- This role is similar to entry-level marketing coordinator or assistant positions in other performing arts organizations or non-profits
- Compared to for-profit marketing roles, this position may offer fewer benefits and a lower salary range
- However, working for a non-profit organization may provide opportunities for personal and professional growth in the performing arts industry
ASSUMPTION: Applicants should consider the unique aspects of working for a non-profit organization and weigh the potential benefits and challenges before applying.
📝 Sample Projects
- Managing a marketing campaign for a high-profile artist or performance
- Collaborating with the Box Office team to create targeted lists for marketing campaigns
- Analyzing campaign performance data to inform future marketing strategies
- Assisting with event planning and management for Wolf Trap's summer season
ASSUMPTION: Applicants should be prepared to work on a variety of projects and contribute to the organization's overall success.
❓ Key Questions to Ask During Interview
- What are the most important qualities and skills for success in this role?
- How does this role fit into the organization's long-term marketing strategy?
- What opportunities are there for professional growth and development within the marketing department?
- How does the organization support work-life balance for its employees?
- What are the most challenging aspects of working in a hybrid environment, and how does the organization address them?
ASSUMPTION: Applicants should ask thoughtful and insightful questions to demonstrate their interest in the role and organization.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your relevant marketing experience and skills
- Prepare for behavioral interview questions that focus on your problem-solving skills and ability to work in a team environment
- Research Wolf Trap Foundation for the Performing Arts and be prepared to discuss how your skills and experience align with the organization's mission and values
- Follow up with the hiring manager one week after submitting your application to inquire about the status of your application
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
