📌 Core Information
🔹 Job Title: Communications and Events Coordinator
🔹 Company: Iron Mountain
🔹 Location: Wick, Caithness, Scotland, United Kingdom
🔹 Job Type: 12-month fixed-term contract
🔹 Category: Marketing
🔹 Date Posted: April 14, 2025
🔹 Experience Level: 2-5 years
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Managing events coordination, meetings, and site communications at a contract level (Nuclear Decommissioning Authority contract (NDA))
- Managing and engaging with the community to establish socio-economic initiatives
- Attending and engaging at local and commercial events to establish socio-economic, commercial, and environmental initiatives or opportunities
- Ensuring relevant processes and procedures are updated as required
- Adhering to site Health and Safety, Security, and Assurance/Management System policies and procedures at all times
ASSUMPTION: This role requires strong organizational skills, attention to detail, and the ability to manage multiple events and projects simultaneously. Experience in event coordination and communication is essential.
📋 Key Responsibilities
✅ Lead on communications, both external and internal
✅ Liaise with Caithness Archives and Heritage Officer to produce and deliver stakeholder engagement and meet socioeconomic obligations
✅ Manage events and bookings to customer expectations in line with Nucleus security policy
✅ Assist with NDA events highlighting the role of Nucleus and work of the contract
✅ Compliance to ISO standards held and protocol for the communication and transfer of data in line with the current NDA security policies
✅ Lead engagement activities with community, stakeholders, and end users to ensure NDAAL facilities and satellite organizations are delivering on the contractual obligations for socio-economics, environmental, and equality, inclusivity, and diversity in line with Iron Mountain and NDA guidelines and policies
ASSUMPTION: This role requires strong communication, stakeholder engagement, and project management skills. The role involves working with various internal and external stakeholders, requiring excellent interpersonal and communication skills.
🎯 Required Qualifications
Education: Bachelor's degree in Marketing, Communications, or a related field
Experience: Proven experience in event coordination and communication
Required Skills:
- Excellent communication and stakeholder engagement skills
- Strong organizational and project management skills
- Experience in event planning and coordination
- Knowledge of ISO standards and data transfer protocols
- Ability to work independently and manage multiple projects simultaneously
- Familiarity with Health and Safety, Security, and Assurance/Management System policies and procedures
Preferred Skills:
- Experience in the nuclear decommissioning industry
- Fluency in Scottish Gaelic
ASSUMPTION: A background in event coordination and communication is essential for this role. Experience in the nuclear decommissioning industry would be an asset but is not required.
💰 Compensation & Benefits
Salary Range: £25,000 - £30,000 per annum (pro-rata for the 12-month contract)
Benefits:
- Competitive Total Rewards
- Flexibility
- Personal and Professional Growth
- Inclusion
Working Hours: 40 hours per week, Monday to Friday, with occasional weekend and evening work required for events
ASSUMPTION: The salary range provided is an estimate based on industry standards for a marketing role with 2-5 years of experience in the United Kingdom. The actual salary may vary depending on the candidate's qualifications and experience.
📌 Applicant Insights
🔍 Company Context
Industry: Iron Mountain operates in the IT Services and IT Consulting industry, providing information management services, secure shredding, data protection, archiving, and digital solutions to a global client base.
Company Size: Iron Mountain is a large organization with over 10,000 employees worldwide, providing a supportive environment where everyone's voice is heard, and opinions are valued.
Founded: Iron Mountain was founded in 1951 and has since grown to become a global leader in its industry.
Company Description:
- Iron Mountain is a global leader in storage and information management services, trusted by more than 225,000 organizations around the world, including 95% of the Fortune 1000
- The company protects, unlocks, and extends the value of its clients' information and assets throughout their entire lifecycle
- Iron Mountain creates the framework necessary to bridge the gaps between paper, digital, media, and physical data and extract value along its lifecycle, helping to build its clients' organizational resilience
Company Specialties:
- Information Management
- Document Management Solutions
- Secure Shredding
- Data Protection
- Archiving
- EMR Enablement
- Records Storage
- Cloud
- Scanning and Digitizing
- Business Process Management
- Data Center
- Colocation
- Warehouse and Logistics
- Asset Lifecycle Management
- Digital Solutions
Company Website: http://www.ironmountain.com
ASSUMPTION: Iron Mountain is a well-established company with a strong global presence and a reputation for excellence in its industry. The company's size and global reach provide opportunities for career growth and development.
📊 Role Analysis
Career Level: This role is suitable for a mid-level marketing professional with 2-5 years of experience in event coordination and communication.
Reporting Structure: The Communications and Events Coordinator will report directly to the Archive Site Manager and work closely with the management team.
Work Arrangement: This is a 12-month fixed-term contract position, working on-site at the Wick, Caithness location.
Growth Opportunities:
- Upon successful completion of the 12-month contract, there may be opportunities for permanent employment or contract renewal
- Iron Mountain offers abundant opportunities for personal and professional growth, preparing employees for a digitalized future
- The company values every contribution and encourages all talents, recognizing the unique impact of each individual
ASSUMPTION: This role offers the opportunity to gain experience in event coordination and communication within a large, global organization. The 12-month fixed-term contract provides a chance to prove oneself and potentially secure a permanent position or contract renewal.
🌍 Location & Work Environment
Office Type: On-site, with occasional travel required for events and site visits
Office Location(s): Wick, Caithness, Scotland, United Kingdom
Geographic Context:
- The Wick, Caithness location is in the northernmost part of Scotland, offering a unique work environment with stunning natural surroundings
- The area has a rich history and cultural heritage, providing opportunities for community engagement and stakeholder management
- The location may present challenges in terms of accessibility and limited local amenities, but it also offers a peaceful and scenic work environment
Work Schedule: The role requires a standard workweek of 40 hours, Monday to Friday, with occasional weekend and evening work required for events
ASSUMPTION: The Wick, Caithness location offers a unique work environment with its own set of advantages and challenges. Candidates should consider the geographic context and work schedule when applying for this role.
💼 Interview & Application Insights
Typical Process:
- Online application submission
- Phone or video screening
- In-person or virtual interview with the hiring manager and/or team members
- Background check and reference check (if applicable)
- Job offer and onboarding
Key Assessment Areas:
- Communication and stakeholder engagement skills
- Event planning and coordination experience
- Understanding of ISO standards and data transfer protocols
- Ability to work independently and manage multiple projects simultaneously
- Familiarity with Health and Safety, Security, and Assurance/Management System policies and procedures
Application Tips:
- Tailor your resume and cover letter to highlight your event coordination and communication experience
- Include specific examples of your event planning and stakeholder engagement achievements
- Demonstrate your understanding of the role's requirements and your fit with Iron Mountain's company culture
- Prepare questions to ask during the interview, focusing on the role's responsibilities, the team structure, and growth opportunities
ATS Keywords: Event Coordination, Communication Strategy, Stakeholder Engagement, Community Relations, Health and Safety Compliance, Administration, Public Relations, Project Management, Data Management, Catering Coordination, Logistics, Minute Taking, Relationship Building, ISO Compliance, Socio Economic Initiatives, Environmental Initiatives
ASSUMPTION: The application process for this role is likely to be competitive, and candidates should tailor their application materials to highlight their relevant experience and skills. Preparing thoughtful questions for the interview will also demonstrate the candidate's interest in and understanding of the role.
🛠️ Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Event planning and management software (e.g., Eventbrite, Cvent, Allie.ai)
- Communication and collaboration tools (e.g., email, Slack, Microsoft Teams)
- Project management tools (e.g., Asana, Trello, Jira)
ASSUMPTION: The specific tools and technologies required for this role may vary depending on Iron Mountain's internal systems and processes. However, strong proficiency in Microsoft Office Suite and event planning software is likely to be essential.
👔 Cultural Fit Considerations
Company Values:
- Protect: Iron Mountain is committed to protecting its clients' information and assets throughout their entire lifecycle
- Unlock: The company helps its clients unlock the value of their information and assets by providing innovative and tailored solutions
- Extend: Iron Mountain extends the value of its clients' information and assets by providing comprehensive and integrated services
Work Style:
- Collaborative: Iron Mountain fosters a collaborative work environment, encouraging teamwork and cross-functional collaboration
- Inclusive: The company values diversity and inclusion, creating an atmosphere where everyone's voice is heard, and opinions are valued
- Adaptable: Iron Mountain is committed to continuous improvement and adaptation, embracing change and innovation
Self-Assessment Questions:
- Do you have experience in event coordination and communication, and can you provide examples of your achievements in these areas?
- Are you comfortable working independently and managing multiple projects simultaneously?
- Do you have experience working with ISO standards and data transfer protocols?
- Are you familiar with Health and Safety, Security, and Assurance/Management System policies and procedures?
- Do you have strong communication and stakeholder engagement skills, and can you provide examples of your ability to build and maintain effective relationships with internal and external stakeholders?
ASSUMPTION: Iron Mountain values candidates who align with its company values and work style. Demonstrating a strong fit with these aspects of the company culture will enhance a candidate's chances of success in the application process.
⚠️ Potential Challenges
- The role may require occasional weekend and evening work for events, which could impact work-life balance
- The Wick, Caithness location may present challenges in terms of accessibility and limited local amenities
- The role involves working with various internal and external stakeholders, which can be demanding and require strong communication and stakeholder engagement skills
- The 12-month fixed-term contract nature of the role may provide uncertainty about long-term employment prospects
ASSUMPTION: Candidates should carefully consider the potential challenges associated with this role and assess their ability to manage them effectively.
📈 Similar Roles Comparison
- This role differs from related positions in its focus on event coordination and communication within the nuclear decommissioning industry
- Iron Mountain's global presence and reputation for excellence in its industry provide opportunities for career growth and development not available in smaller or less established organizations
- This role offers the opportunity to gain experience in event coordination and communication within a large, global organization, with the potential for permanent employment or contract renewal upon successful completion of the 12-month contract
ASSUMPTION: Candidates should consider the unique aspects of this role and how they align with their career goals and aspirations.
📝 Sample Projects
- Planning and executing a large-scale international conference, including submitting a fully costed project plan to the NDA
- Developing and implementing a communications strategy for a contracted site, ensuring delivery and engagement with internal and external stakeholders
- Managing and coordinating multiple events simultaneously, ensuring customer expectations are met and relevant processes and procedures are updated as required
ASSUMPTION: The specific projects required for this role may vary depending on the needs of the NDA contract and Iron Mountain's internal priorities. However, the examples provided illustrate the types of projects a Communications and Events Coordinator in this role might be expected to undertake.
❓ Key Questions to Ask During Interview
- Can you describe the team structure for this role and how it fits within the broader organization?
- What are the key priorities for this role in the first 30, 60, and 90 days?
- How does Iron Mountain support the professional development and growth of its employees?
- What are the opportunities for growth and advancement within the company, particularly for someone in a fixed-term contract role?
- How does Iron Mountain ensure the work-life balance of its employees, particularly for those in roles that may require occasional weekend and evening work?
ASSUMPTION: Asking thoughtful and relevant questions during the interview demonstrates a candidate's interest in and understanding of the role, as well as their fit with Iron Mountain's company culture.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your event coordination and communication experience, including specific examples of your achievements in these areas
- Prepare questions to ask during the interview, focusing on the role's responsibilities, the team structure, and growth opportunities
- If invited for an interview, arrive 10-15 minutes early to demonstrate punctuality and professionalism
- Follow up with a thank-you note after the interview to express your appreciation for the opportunity to interview and reiterate your interest in the role
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
