📌 Core Information
🔹 Job Title: Communications Coordinator
🔹 Company: Alphabe Insight Inc
🔹 Location: Miami, Florida, United States
🔹 Job Type: Full-time
🔹 Category: Communications & Public Relations
🔹 Date Posted: April 15, 2025
🔹 Experience Level: 1-3 years
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Developing and implementing internal and external communication strategies
- Collaborating with leadership to ensure consistent messaging across departments
- Managing communication flow between teams and stakeholders
- Creating and maintaining company documents and archives
- Supporting the planning and execution of company events and meetings
ASSUMPTION: This role requires a high level of organization, strong communication skills, and the ability to thrive in a fast-paced environment. The ideal candidate will have experience in communications or a related field and be comfortable working collaboratively with various teams.
📋 Key Responsibilities
✅ Draft, edit, and distribute internal communications, newsletters, announcements, and official statements
✅ Coordinate and manage communication between departments to ensure smooth project execution
✅ Support the development of presentations, reports, and other company materials
✅ Collaborate with leadership to implement communication strategies and campaigns
✅ Organize and maintain company documents and messaging archives
✅ Ensure consistency in tone, style, and branding across all internal and external content
✅ Assist in planning and coordinating company meetings, press briefings, and events
✅ Maintain strong relationships with partners, vendors, and stakeholders to facilitate communication flow
ASSUMPTION: The Communications Coordinator will play a crucial role in maintaining effective communication across departments and ensuring that the company's messaging is clear, consistent, and aligned with its goals.
🎯 Required Qualifications
Education: Bachelor’s degree in Communications, Public Relations, Journalism, or related field
Experience: 1-3 years of experience in a communications or coordination role
Required Skills:
- Excellent written and verbal communication skills
- Excellent attention to detail and ability to manage multiple tasks simultaneously
- Ability to work collaboratively and adapt to fast-paced environments
- Proficiency in Microsoft Office Suite and standard communication tools
- Strong organizational and time-management skills
Preferred Skills:
- Experience with project management tools
- Fluency in a second language
ASSUMPTION: While a degree in a related field is preferred, candidates with equivalent experience and strong communication skills may also be considered.
💰 Compensation & Benefits
Salary Range: $51,000 - $60,000 annually
Benefits:
- Opportunities for professional growth and internal advancement
- Supportive and team-oriented work environment
- Ongoing training and development opportunities
- Paid time off and company-observed holidays
- Health and wellness programs available
Working Hours: Full-time, 40 hours per week
ASSUMPTION: The salary range provided is based on industry standards for a Communications Coordinator role in the Miami area, with consideration for the company's size and the candidate's experience level.
📌 Applicant Insights
🔍 Company Context
Industry: Captura Hall specializes in creating memorable experiences through exceptional event planning and execution, focusing on corporate functions, private events, and industry gatherings.
Company Size: As a small company with 2-10 employees, Captura Hall offers a supportive and team-oriented work environment where individual contributions can significantly impact the organization's success.
Founded: Captura Hall was founded in 2019, with a mission to create high-impact events that leave a lasting impression.
Company Description:
- At Captura Hall, we are committed to creating memorable experiences through exceptional event planning and execution.
- Based in the vibrant heart of Miami, we specialize in organizing high-impact corporate functions, private events, and industry gatherings that leave a lasting impression.
- Our team values creativity, precision, and a passion for hospitality, and we strive to deliver excellence in every detail.
Company Specialties:
- Corporate Event Planning
- Private Event Planning
- Industry Event Planning
Company Website: www.capturahall.com
ASSUMPTION: Captura Hall's focus on creating memorable experiences and its commitment to excellence in event planning make it an attractive employer for individuals passionate about events and hospitality.
📊 Role Analysis
Career Level: The Communications Coordinator role is an entry-level to mid-level position, offering opportunities for professional growth and internal advancement within the company.
Reporting Structure: This role reports directly to the Event Director and works closely with various departments, including Marketing, Sales, and Operations.
Work Arrangement: This is an on-site, full-time position, with the possibility of occasional remote work for specific tasks or projects.
Growth Opportunities:
- As the company grows, there may be opportunities for the Communications Coordinator to take on additional responsibilities or move into a management role.
- The company offers ongoing training and development opportunities to help employees grow professionally.
ASSUMPTION: Given the company's size and focus on growth, there are potential career advancement opportunities for the right candidate.
🌍 Location & Work Environment
Office Type: Captura Hall operates from a single office location in Miami, Florida.
Office Location(s): 1515 Plumas St, Reno, Nevada 89509, US
Geographic Context:
- Miami is a vibrant, multicultural city with a thriving events industry, offering numerous opportunities for networking and professional growth.
- The office is located in a convenient and accessible area, with nearby amenities and public transportation options.
- The city's warm climate and diverse cultural scene make it an attractive place to live and work.
Work Schedule: The standard work schedule is Monday through Friday, 9:00 AM to 5:00 PM, with flexibility to accommodate event schedules and deadlines as needed.
ASSUMPTION: The office environment at Captura Hall is supportive and team-oriented, with a strong emphasis on collaboration and open communication.
💼 Interview & Application Insights
Typical Process:
- Initial phone or video screening to assess communication skills and cultural fit
- In-person or virtual interview with the Event Director to discuss the role and company culture in more detail
- Final interview with key team members to evaluate the candidate's fit within the team and company
Key Assessment Areas:
- Communication skills, both written and verbal
- Organizational skills and attention to detail
- Ability to work collaboratively and adapt to fast-paced environments
- Cultural fit and alignment with company values
Application Tips:
- Tailor your resume and cover letter to highlight your relevant experience and skills, with a focus on communication, organization, and collaboration.
- Prepare examples of your written work, such as newsletters, reports, or presentations, to showcase your abilities during the interview.
- Research the company and its events to demonstrate your enthusiasm and understanding of the role.
ATS Keywords: communications, coordination, internal communications, external communications, event planning, project management, collaboration, teamwork, attention to detail
ASSUMPTION: The interview process at Captura Hall is designed to assess the candidate's communication skills, organizational abilities, and cultural fit, with a focus on finding the right individual to support the company's growth and success.
🛠️ Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Project management tools (e.g., Asana, Trello, or similar)
- Communication platforms (e.g., Slack, Microsoft Teams)
- Design tools (e.g., Canva, Adobe Creative Suite) for creating visual content
ASSUMPTION: The Communications Coordinator will be expected to be proficient in using Microsoft Office Suite and standard communication tools, with the possibility of learning and utilizing additional tools and technologies as needed.
👔 Cultural Fit Considerations
Company Values:
- Creativity: We value innovative thinking and approaches to event planning and communication
- Precision: We strive for excellence in every detail, ensuring that our events and communications are flawless
- Hospitality: We prioritize creating memorable experiences and making our clients and guests feel welcome and valued
Work Style:
- Collaborative: We work closely together to ensure that our events and communications are cohesive and effective
- Adaptable: We are comfortable working in a fast-paced environment and adjusting our plans as needed
- Detail-oriented: We pay close attention to the small things that make a big difference in our events and communications
Self-Assessment Questions:
- Do you thrive in a creative and collaborative work environment?
- Are you comfortable working in a fast-paced environment and adapting to changing priorities?
- Do you have a strong attention to detail and a commitment to excellence?
ASSUMPTION: Captura Hall values candidates who are creative, collaborative, and detail-oriented, with a strong commitment to hospitality and customer service.
⚠️ Potential Challenges
- The fast-paced nature of event planning may require working irregular hours or weekends to ensure successful event execution
- Managing communication between multiple departments and stakeholders can be complex and time-consuming
- The role may involve working with tight deadlines and high-pressure situations
- Occasional travel may be required to attend events or meet with clients
ASSUMPTION: While the Communications Coordinator role presents unique challenges, the company's supportive work environment and commitment to professional growth help mitigate these potential obstacles.
📈 Similar Roles Comparison
- Compared to other communications roles, this position places a greater emphasis on event planning and coordination
- In the events industry, Captura Hall is known for its high-quality, memorable events and commitment to customer service
- This role offers opportunities for professional growth and internal advancement within the company
ASSUMPTION: While the Communications Coordinator role shares similarities with other communications positions, its focus on event planning and coordination sets it apart and offers unique opportunities for growth and development.
📝 Sample Projects
- Developing and implementing a comprehensive internal communication strategy for an upcoming event
- Creating and distributing a company newsletter featuring event highlights, employee spotlights, and industry news
- Supporting the planning and execution of a high-profile corporate event, including coordinating with vendors, managing communication with attendees, and creating event materials
ASSUMPTION: These sample projects provide a glimpse into the types of tasks and responsibilities the Communications Coordinator may encounter in their day-to-day work, highlighting the role's focus on communication, coordination, and event support.
❓ Key Questions to Ask During Interview
- Can you describe the company's approach to event planning and communication, and how this role fits into that process?
- How does the company support the professional growth and development of its employees?
- What are the most challenging aspects of the Communications Coordinator role, and how does the company help its employees overcome these obstacles?
- How does the company foster a collaborative and supportive work environment, and what role does the Communications Coordinator play in maintaining this culture?
- What opportunities exist for the Communications Coordinator to take on additional responsibilities or advance within the company?
ASSUMPTION: These interview questions are designed to provide insight into the company's approach to event planning and communication, its commitment to employee growth and development, and the day-to-day responsibilities and challenges of the Communications Coordinator role.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your relevant experience and skills, with a focus on communication, organization, and collaboration
- Prepare examples of your written work, such as newsletters, reports, or presentations, to showcase your abilities during the interview
- Research the company and its events to demonstrate your enthusiasm and understanding of the role
- Follow up with the company one week after submitting your application to confirm receipt and reiterate your interest in the position
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
