Conversion Project Leader - Canada - On Site

📌 Core Information

🔹 Job Title: Conversion Project Leader - Canada - On Site

🔹 Company: Vensure Employer Solutions

🔹 Location: Westmount, Quebec, Canada

🔹 Job Type: On-site, Full-time

🔹 Category: Project Management, HR Services

🔹 Date Posted: July 1, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: On-site

🚀 Job Overview

Key aspects of this role include:

• Managing system conversions and client transitions for newly acquired organizations
• Collaborating with clients, partners, and internal resources to ensure smooth project execution
• Identifying project complexity and resource needs to meet project timelines
• Leading innovation projects to improve business processes and procedures
• Providing guidance to team members and fostering a culture of accuracy, teamwork, and commitment

ASSUMPTION: This role requires a high level of organization, communication, and project management skills to successfully navigate complex conversion projects.

📋 Key Responsibilities

✅ Interface directly with conversion clients regarding project timelines, status, requests for information, coordination of resources, identification of risks, and upcoming next steps

✅ Grow to become a subject matter expert in the System Conversions process, being able to communicate the flow and expectations to all involved

✅ Participate in and lead innovation projects to continuously improve the efficiency of business processes and procedures to enhance speed, quality, efficiency, and output

✅ Identify project complexity to allow for identification of project resource needs and timelines

✅ Provide guidance to team members to assist with issue resolution and coordinate additional internal resources where necessary

✅ Lead by example to create an environment where accuracy, teamwork, and commitment are expected and supported

✅ Provide feedback on associate performance as it relates to completing assigned deliverables timely and with quality

✅ Track and provide overall status updates, maintaining project plans and monitoring overall project health

✅ Complete post-project lessons learned evaluation to obtain feedback focused on continuously improving the client experience, quality, and process

✅ Work closely with team manager on resource assignments and needs

ASSUMPTION: This role involves frequent client interaction and requires strong communication skills to manage project timelines and expectations.

🎯 Required Qualifications

Education: Bachelor's degree in a related field (e.g., Business, Project Management, or Human Resources) or equivalent experience

Experience: 2-3 years of payroll/benefits/tax administration experience, with experience in PEO, ASO preferred. 1-3 years of project management experience. Prior experience in a system conversion or implementation department required. Experience with payroll software/applications preferred.

Required Skills:

• Strong organizational skills and ability to prioritize and switch between projects
• Excellent written and spoken communication skills
• Ability to work effectively with internal and external employees with diverse backgrounds
• High attention to detail and forward thinking throughout the process to identify & mitigate risk
• Familiarity with project management software tools and methodologies
• Experience seeing projects through from start to finish, ensuring every task is completed

Preferred Skills:

• Fluency in French (as Westmount is a bilingual city)
• Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) certification

ASSUMPTION: Fluency in French may be beneficial for this role due to the location in Westmount, Quebec.

💰 Compensation & Benefits

Salary Range: CAD 65,000 - CAD 85,000 per year (based on industry standards for a Project Leader role with 2-5 years of experience in the HR services sector)

Benefits:

• Health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (vacation, sick, and holidays)
• Employee assistance program
• Tuition reimbursement

Working Hours: Full-time, typically Monday to Friday, 9:00 AM to 5:00 PM. Occasional overtime may be required to meet project deadlines.

ASSUMPTION: The salary range provided is an estimate based on industry standards and may vary depending on the candidate's experience and qualifications.

📌 Applicant Insights

🔍 Company Context

Industry: Vensure Employer Solutions is a leading provider of HR technology and service solutions, specializing in payroll, benefits administration, and global business process outsourcing (BPO). They serve over 95,000 businesses and process over $135B in annual payroll.

Company Size: Vensure is a mid-sized company with 1,001-5,000 employees, providing a structured yet collaborative work environment.

Founded: Vensure was founded in Chandler, Arizona, and has since expanded to multiple locations across the United States and Canada.

Company Description:

• Vensure offers a comprehensive portfolio of solutions, including HR/HCM technology, managed services, and global business process outsourcing (BPO)
• The company aims to help thousands of businesses streamline and grow their operations with custom strategies that benefit both employers and employees
• Vensure is committed to providing innovative solutions and exceptional customer service

Company Specialties:

• Payroll & Benefits Administration
• Workers'​ Compensation
• Human Resources
• Loss Control
• Workplace Safety
• Employer Services
• OSHA Training
• Innovative Solutions
• PEO (Professional Employer Organization)
• HCM (Human Capital Management)
• Outsourcing
• HR technology and talent management

Company Website: vensure.com

ASSUMPTION: Vensure's focus on HR technology and service solutions makes this role an excellent fit for candidates interested in the HR services sector.

📊 Role Analysis

Career Level: This role is suitable for candidates with 2-5 years of experience in payroll, benefits, or tax administration, seeking to advance their project management career in the HR services sector.

Reporting Structure: The Conversion Project Leader will report directly to the Team Manager and work closely with various internal teams, clients, and vendors to ensure successful project execution.

Work Arrangement: This is an on-site role, requiring the candidate to work from Vensure's Westmount office. Occasional remote work may be considered based on project needs and team manager approval.

Growth Opportunities:

• Expanding project management skills and experience
• Potential advancement to senior project management or team leadership roles
• Broadening industry knowledge in HR technology and services

ASSUMPTION: This role offers significant growth opportunities for candidates looking to develop their project management skills and advance their career in the HR services sector.

🌍 Location & Work Environment

Office Type: Vensure's Westmount office is a modern, professional workspace with a collaborative and supportive work environment.

Office Location(s): 1475 S Price Rd, Chandler, AZ 85286, US (headquarters); 2425 Commerce Ave, Suite 300, Duluth, Georgia 30096, US; 301 N. Cattleman Road, Suite 205, Sarasota, FL 34232, US; 820 Miliani Street, Suite 703, Honolulu, Hawaii 96813, US; 340 Madison Ave., 3rd Floor Suite A, New York, New York 10173, US

Geographic Context:

• Westmount is a bilingual city in Quebec, Canada, with a mix of French and English-speaking residents
• The city offers a high quality of life, with excellent education, healthcare, and recreational facilities
• Westmount is conveniently located near Montreal, providing easy access to urban amenities and cultural attractions

Work Schedule: The standard workweek is Monday to Friday, 9:00 AM to 5:00 PM, with occasional overtime required to meet project deadlines. Flexible work arrangements may be considered based on project needs and team manager approval.

ASSUMPTION: The Westmount office provides a collaborative and supportive work environment, fostering teamwork and open communication.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screening with the HR team
• In-depth interview with the Team Manager and/or other team members
• Final interview with the Director of Project Management
• Background check and offer extension

Key Assessment Areas:

• Project management skills and experience
• Communication and interpersonal skills
• Problem-solving and decision-making abilities
• Adaptability and flexibility in a fast-paced environment

Application Tips:

• Highlight relevant project management experience and achievements in your resume
• Tailor your cover letter to demonstrate your understanding of the role and Vensure's mission
• Prepare examples of successful system conversions or project management case studies

ATS Keywords: Project Management, System Conversion, Client Transition, Payroll Administration, Benefits Administration, Tax Administration, PEO, ASO, HR Services, Project Leader, Teamwork, Communication, Risk Management, Process Improvement

ASSUMPTION: Vensure's interview process focuses on assessing the candidate's project management skills, communication abilities, and cultural fit within the organization.

🛠️ Tools & Technologies

• Project management software (e.g., Microsoft Project, Asana, Jira)
• Payroll and benefits administration software (e.g., Vensure's proprietary platform, Workday, BambooHR)
• Communication and collaboration tools (e.g., Microsoft Office Suite, Slack, Zoom)

ASSUMPTION: Familiarity with project management software tools and methodologies is essential for this role, as the candidate will be expected to manage complex conversion projects.

👔 Cultural Fit Considerations

Company Values:

• Customer Focus
• Integrity
• Innovation
• Collaboration
• Accountability

Work Style:

• Collaborative and team-oriented
• Adaptable and flexible in a fast-paced environment
• Results-driven and focused on continuous improvement

Self-Assessment Questions:

• Do you thrive in a collaborative, team-oriented work environment?
• Are you adaptable and comfortable working in a fast-paced, dynamic setting?
• Do you have a strong commitment to customer focus and delivering exceptional results?

ASSUMPTION: Vensure values candidates who are collaborative, adaptable, and committed to delivering exceptional results for their clients.

⚠️ Potential Challenges

• Managing multiple projects and priorities simultaneously
• Navigating complex client relationships and expectations
• Adapting to changes in project scope, timelines, or resources
• Working in a bilingual environment and communicating effectively with French-speaking clients

ASSUMPTION: These challenges can be overcome with strong project management skills, effective communication, and a commitment to continuous learning and improvement.

📈 Similar Roles Comparison

• Unlike traditional project management roles, this position focuses specifically on system conversions and client transitions in the HR services sector
• Industry-specific knowledge of payroll, benefits, and tax administration is required for success in this role
• Career progression may include advancement to senior project management or team leadership roles within Vensure's project management department

ASSUMPTION: This role offers unique opportunities for candidates interested in project management within the HR services sector, with a focus on system conversions and client transitions.

📝 Sample Projects

• Managing the system conversion of a mid-sized company with 500 employees, ensuring a smooth transition with minimal disruption to business operations
• Leading a team of project managers to complete multiple client transitions simultaneously, coordinating resources and timelines to meet project deadlines
• Implementing process improvements to streamline the system conversion process, reducing project timelines and enhancing client satisfaction

ASSUMPTION: These sample projects demonstrate the range of responsibilities and challenges faced by the Conversion Project Leader in this role.

❓ Key Questions to Ask During Interview

• Can you describe the typical project timeline for a system conversion, and how are resources allocated to meet project deadlines?
• How does Vensure support the professional development and growth of its project management team members?
• What is the company culture like, and how does it contribute to the success of the project management team?
• What are the most significant challenges facing the project management department, and how can this role contribute to addressing them?
• How does Vensure ensure effective communication and collaboration with clients, partners, and internal teams throughout the system conversion process?

ASSUMPTION: These questions are designed to provide insight into the role's day-to-day responsibilities, the company culture, and the opportunities for professional growth and development.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume to highlight relevant project management experience and skills
• Write a cover letter explaining your interest in the role and how your background and skills make you a strong fit for Vensure's team
• Prepare examples of successful system conversions or project management case studies to discuss during the interview
• Follow up with the HR team one week after submitting your application to express your continued interest in the position

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.