Coordinator, Foundation Relations and Philanthropic Communications

📌 Core Information

🔹 Job Title: Coordinator, Foundation Relations and Philanthropic Communications

🔹 Company: Planned Parenthood Federation of America

🔹 Location: New York, United States

🔹 Job Type: On-site

🔹 Category: 📣 Marketing Communications (MarCom)

🔹 Date Posted: Mon Mar 31 2025

🔹 Experience Level: 0-2 years

🔹 Remote Status: Hybrid

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Supporting the Foundation Relations Leadership and Operations Team
• Ensuring integrity in donor communications and records
• Contributing to positive donor experiences and maximizing revenue
• Providing administrative and strategic support for foundation relations

ASSUMPTION: The coordinator is involved in both strategic and operational facets of foundation relations, based on the typical demands of similar roles.

📋 Key Responsibilities

✅ Provide administrative support to the Foundation Relations and Philanthropic Communications departments

✅ Process pledges, payments, and related gift correspondence to ensure proper coding and tracking

✅ Tack invoices and credit card expenses

✅ Verify proper recording of expenses and revenue

✅ Support grant writers and frontline fundraisers in documenting all fundraising activity

✅ Schedule donor meetings in coordination with the Office of the President and other leaders

✅ Maintain accurate donor files in both paper and electronic formats

✅ Assist in the preparation of proposals, reports, briefings, and donor communications

✅ Support PPFA’s participation in workplace giving campaigns

✅ Guide high-touch mass donor communications through review and send process

✅ Proofread donor proposals, reports, and other communications

✅ Other projects and duties as assigned

ASSUMPTION: Tasks are diverse, requiring the ability to manage multiple projects simultaneously.

🎯 Required Qualifications

Education: College degree or equivalent related work experience

Experience: 1-3 years of professional experience, preferably in nonprofits or fundraising

Required Skills:

• Administrative Support
• Fundraising
• Database Management
• Attention to Detail

Preferred Skills:

• Familiarity with Salesforce
• Knowledge of Microsoft Office and Google suites

ASSUMPTION: Salesforce proficiency is valued for database management, a key aspect of the role.

💰 Compensation & Benefits

Salary Range: $55,000 - $60,000 a year

Benefits:

• Generous vacation and sick leave
• Medical, dental, and vision benefits effective from day 1
• Life insurance and 401k

Working Hours: Full-time, 40 hours per week

ASSUMPTION: Benefits are comprehensive, likely designed to attract and retain skilled professionals.

📌 Applicant Insights

🔍 Company Context

Industry: Hospitals and Health Care

Company Size: Approximately 6,767 employees

Founded: Not Specified

Company Description:

• Trusted health care provider and advocate
• Leader in reproductive health and sex education
• Active in educational, advocacy, and electoral activities

Company Specialties:

• Reproductive health
• Health care provision
• Sex education and advocacy

Company Website: http://www.plannedparenthood.org/

ASSUMPTION: Given their global reach, Planned Parenthood values diversity and inclusivity in its workforce.

📊 Role Analysis

Career Level: Entry to mid-level, with opportunities for advancement

Reporting Structure: Reports to the Director of Foundation Relations and Donor Communications

Work Arrangement: Primarily on-site, with hybrid elements if required

Growth Opportunities:

• Developing expertise in donor relations and communications
• Potential to advance to senior roles in fundraising or communications
• Gaining strategic insight into non-profit operations

ASSUMPTION: Opportunities for professional growth may include enhanced roles in development or program management.

🌍 Location & Work Environment

Office Type: Corporate office environment

Office Location(s): 123 William St, New York, NY

Geographic Context:

• Located in a major urban center
• Surrounded by diverse cultural and professional opportunities
• Accessible public transportation options available

Work Schedule: 40 hours per week, occasionally requiring flexibility

ASSUMPTION: The New York location suggests a dynamic and fast-paced environment.

💼 Interview & Application Insights

Typical Process:

• Application submission via company website
• Initial phone screening with HR
• In-person or virtual interviews with department heads

Key Assessment Areas:

• Cultural fit within the organization's mission
• Proven ability to handle administrative tasks efficiently
• Communication skills, particularly in donor relations

Application Tips:

• Emphasize any experience with Salesforce or similar databases
• Showcase commitment to non-profit work or advocacy
• Prepare examples of past project management experiences

ATS Keywords: Foundation Relations, Donor Communications, Fundraising, Administrative Support

ASSUMPTION: The application process is rigorous, reflecting the importance of the role in maintaining donor relations.

🛠️ Tools & Technologies

• Salesforce for CRM management
• Microsoft Office Suite for document preparation
• Google Workspace for collaboration

ASSUMPTION: Familiarity with these tools is essential due to the administrative and data management nature of the role.

👔 Cultural Fit Considerations

Company Values:

• Diversity and inclusivity
• Integrity and respect in operations
• Commitment to health care and advocacy

Work Style:

• Collaborative and team-oriented
• Detail-oriented with a focus on accuracy
• Open to learning and professional growth

Self-Assessment Questions:

• How do you handle high-pressure situations?
• What motivates you to work in a non-profit organization?
• Describe a time you demonstrated attention to detail in a previous role.

ASSUMPTION: Cultural fit is critical given the organization's mission-driven approach.

⚠️ Potential Challenges

• Adapting to the dynamic and fast-paced environment
• Managing diverse and complex administrative tasks
• Balancing proactive communication with responsiveness to urgent needs
• Maintaining donor relationships amidst a high workload

ASSUMPTION: The complexity of tasks may require an ability to prioritize effectively.

📈 Similar Roles Comparison

• Similar roles usually require strong organizational skills and attention to detail
• Comparable positions often expect proficiency in database management
• Job demands might include a mix of administrative and strategic responsibilities

ASSUMPTION: Role complexity often stems from the interface between administrative support and strategic input.

📝 Sample Projects

• Coordinating a major donor event from inception to execution
• Developing a comprehensive donor communication plan
• Implementing a new donor tracking system using Salesforce

ASSUMPTION: Projects typically bridge practical application and strategic planning, reflecting the coordinator's dual focus.

❓ Key Questions to Ask During Interview

• What are the team's immediate priorities in foundation relations?
• How does this role fit into the larger goals of Planned Parenthood?
• What support systems are in place for employee professional development?
• Can you describe a successful project completed by a previous coordinator?
• How is success measured for this position?

ASSUMPTION: Inquiring about priorities and success metrics can clarify role expectations.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through the Planned Parenthood career site: here
• Prepare a detailed resume emphasizing relevant experience
• Include a cover letter outlining your commitment to the mission
• Be ready to discuss your experience with similar tools and technologies
• Follow up after applying to express continued interest

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.