Creative Project Management Lead

📌 Core Information

🔹 Job Title: Creative Project Management Lead

🔹 Company: Athena Global Advisors

🔹 Location: Philadelphia, Pennsylvania, United States (Hybrid: 3 days on-site in Camden, NJ or Philadelphia, PA)

🔹 Job Type: Full-Time

🔹 Category: Marketing Services

🔹 Date Posted: June 30, 2025

🔹 Experience Level: 5-10 years

🔹 Remote Status: Hybrid

🚀 Job Overview

Key aspects of this role include:

• Overseeing team resourcing and optimizing project workflows
• Ensuring high-quality execution across creative projects
• Managing and mentoring a small team of project managers
• Personally leading select high-profile projects
• Collaborating with creative and account leads to prioritize and assign work

ASSUMPTION: This role requires a balance of strategic thinking, operational excellence, and strong communication skills to succeed in a fast-paced, dynamic environment.

📋 Key Responsibilities

✅ Build and evolve best practices for briefing, planning, and creative delivery across all mediums

✅ Create and refine tools and templates to improve consistency and reduce friction across projects

✅ Support project managers with timelines, scoping, risk management, and troubleshooting

✅ Act as a go-to resource for the creative team on workflow, prioritization, and cross-functional coordination

✅ Help PMs navigate client dynamics - supporting with communication, expectation-setting, and escalation as needed

✅ Manage weekly resourcing workflows and team assignments across all active creative projects

✅ Monitor capacity, flag risks early, and balance workload based on availability and skill set

✅ Collaborate with creative and account leads to prioritize and assign work

✅ Manage and mentor a small team of creative project managers

✅ Provide ongoing feedback, support professional development, and help the team operate at a high level

✅ Personally lead a select number of high-profile projects

✅ Model strong client partnership - bringing both strategic thinking and a calm, solutions-oriented presence to external conversations

✅ Serve as a point person for project management tools, ensuring systems are optimized for team needs

✅ Lead process improvements that make creative operations smoother, smarter, and more scalable

✅ Support onboarding and training of new PMs and creative team members on tools and workflows

ASSUMPTION: This role involves a mix of strategic planning, hands-on project management, and team leadership, requiring strong organizational skills and the ability to thrive in a fast-paced environment.

🎯 Required Qualifications

Education: Bachelor's degree in Marketing, Communications, or a related field (or equivalent experience)

Experience: 5-7 years of experience in creative operations, project management, or resourcing within an agency or in-house creative team

Required Skills:

• Proven experience leading project teams and owning senior-level client relationships
• Familiarity with creative workflows across digital, print, video, and social
• Experience resourcing cross-functional teams and leading department-wide prioritization conversations
• Strong communication skills and the ability to navigate multiple stakeholders with care and clarity
• Comfort with project management tools (e.g., Workfront) and experience implementing or scaling operational systems

Preferred Skills:

• Experience building or scaling creative operations in a growing organization
• Confidence writing or reviewing creative briefs and scopes of work
• Experience mentoring other project managers or developing training programs
• A calm, collaborative presence - even when things get messy

ASSUMPTION: Candidates should have a strong background in creative project management, with experience leading teams and managing client relationships. Familiarity with creative workflows and project management tools is essential.

💰 Compensation & Benefits

Salary Range: $85,000 - $120,000 per year (Based on industry standards for a mid-level project management role in the Philadelphia area)

Benefits:

• Medical/Dental benefits including a 1K Health Reimbursement Account
• Matching 401K
• Generous PTO policy
• Substantial Parental Leave Policy

Working Hours: Full-time (40 hours per week) with flexible scheduling

ASSUMPTION: The salary range is based on industry standards for a mid-level project management role in the Philadelphia area, with consideration for the experience and qualifications required for this position.

📌 Applicant Insights

🔍 Company Context

Industry: Athena Global Advisors is a marketing consultancy specializing in delivering business insights, marketing strategies, and brand activations for clients across various industries.

Company Size: Athena Global Advisors has 51-200 employees, providing a mid-sized company environment where applicants can have a significant impact on the organization's growth and success.

Founded: 2013, with over a decade of experience serving clients in industries ranging from telecommunications to major league sports.

Company Description:

• Athena is a marketing consultancy where great ideas take flight, combining strategic thinking, creative vision, and hands-on execution to partner with organizations looking to transform their presence, reputation, and performance.
• Athena fosters a work environment where passion meets excellence, with a team of solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way.
• Athena is committed to a diverse and inclusive workplace, offering competitive benefits and a hybrid work environment.

Company Specialties:

• Program Management
• Audience Activation
• Operations Development
• Software Development
• Production
• Marketing
• Data Analytics
• Information Technology
• Event Activation
• Project Management
• Creative Concepts
• Creative Branding
• Strategic Development

Company Website: athenaglobaladvisors.com

ASSUMPTION: Athena Global Advisors is a well-established marketing consultancy with a strong reputation for delivering high-quality work to its clients. The company's commitment to diversity, inclusion, and employee well-being makes it an attractive workplace for job seekers.

📊 Role Analysis

Career Level: Mid-level to senior, with opportunities for growth and development within the creative department and the organization as a whole.

Reporting Structure: This role reports directly to the Creative Director and may oversee a small team of project managers.

Work Arrangement: Hybrid, with 3 days on-site in Camden, NJ or Philadelphia, PA, and 2 days remote.

Growth Opportunities:

• As Athena Global Advisors continues to grow, there may be opportunities for the right candidate to take on more responsibility and advance their career within the creative department or the organization.
• This role provides the opportunity to work on a variety of projects and collaborate with cross-functional teams, allowing for the development of new skills and expertise.
• The creative department is rapidly growing, offering opportunities for the right candidate to make an immediate impact on Athena's creative product culture and growth.

ASSUMPTION: This role offers a unique opportunity for the right candidate to grow both personally and professionally within a dynamic and fast-paced environment.

🌍 Location & Work Environment

Office Type: Athena Global Advisors has offices in Philadelphia, Pennsylvania, and Camden, New Jersey, with a hybrid work arrangement that allows for flexibility and work-life balance.

Office Location(s): 30 S 15th St, Philadelphia, Pennsylvania 19102, US and Denver, Colorado, US

Geographic Context:

• Philadelphia is the fifth-most populous city in the United States and is known for its rich history, cultural attractions, and vibrant food scene.
• Camden, New Jersey, is located just across the Delaware River from Philadelphia and offers a mix of urban and suburban living options.
• The Philadelphia metropolitan area is home to a diverse range of industries, including healthcare, education, and financial services, providing ample opportunities for professional growth and development.

Work Schedule: Full-time (40 hours per week) with flexible scheduling to accommodate the hybrid work arrangement.

ASSUMPTION: The hybrid work arrangement offers the best of both worlds, allowing employees to enjoy the benefits of working from home while still having the opportunity to collaborate and connect with colleagues in the office.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screen with the HR team
• In-depth interview with the Creative Director and/or other members of the creative leadership team
• Final interview with the CEO or another senior leader
• Background check and offer extension

Key Assessment Areas:

• Project management skills and experience
• Communication and stakeholder management abilities
• Problem-solving and critical thinking
• Cultural fit and alignment with Athena's values

Application Tips:

• Tailor your resume and cover letter to highlight your relevant experience and skills for this role
• Be prepared to discuss your experience with creative workflows, project management tools, and client relationship management
• Demonstrate your understanding of Athena's business and the role's responsibilities through thoughtful and well-researched questions

ATS Keywords: Creative Operations, Project Management, Resourcing, Team Management, Coaching, Communication, Risk Management, Workflow Optimization, Client Relationship Management, Process Improvement, Training, Creative Briefs, Cross-Functional Coordination, Problem Solving, Digital Media, Print Media, Video Production

ASSUMPTION: Athena's application process is open, easy, transparent, and painless, with a focus on finding the best fit for both the candidate and the organization.

🛠️ Tools & Technologies

• Workfront (project management tool)
• Microsoft Office Suite
• Google Workspace
• Creative software (e.g., Adobe Creative Suite, Sketch, Figma)

ASSUMPTION: Familiarity with Workfront and other project management tools is essential for this role, as is comfort with creative software and the Microsoft Office Suite.

👔 Cultural Fit Considerations

Company Values:

• Collaboration: We believe in the power of teamwork and collective genius
• Creativity: We foster an environment where ideas are encouraged and celebrated
• Integrity: We act with honesty and transparency in all that we do
• Excellence: We strive for the highest standards in our work and our relationships
• Fun: We believe that work should be enjoyable and rewarding

Work Style:

• Collaborative: Athena values teamwork and cross-functional collaboration
• Adaptable: Athena's work environment is dynamic and fast-paced, requiring employees to be adaptable and flexible
• Solution-oriented: Athena seeks individuals who can think critically and find innovative solutions to challenges

Self-Assessment Questions:

• Do you thrive in a collaborative, team-based environment?
• Are you comfortable working in a fast-paced, dynamic setting and adapting to change?
• Do you have a proven track record of finding creative solutions to complex problems?

ASSUMPTION: Athena's company values and work style are central to its culture and success, and candidates who align with these principles are more likely to thrive in the organization.

⚠️ Potential Challenges

• Managing multiple projects and deadlines simultaneously
• Navigating client dynamics and expectations
• Balancing the needs of the team, clients, and the organization
• Adapting to a hybrid work environment and maintaining strong communication and collaboration with remote team members

ASSUMPTION: These challenges can be overcome with strong project management skills, effective communication, and a solutions-oriented mindset.

📈 Similar Roles Comparison

• This role is similar to a Senior Project Manager or Creative Operations Manager position in an agency or marketing consultancy
• However, Athena's focus on collaboration, creativity, and fun sets it apart from other organizations in the industry
• Career paths for this role may include advancement to a Director or Vice President of Creative Operations or a similar leadership position

ASSUMPTION: While this role shares similarities with other project management positions, Athena's unique culture and focus on creativity set it apart and offer opportunities for growth and development.

📝 Sample Projects

• Managing a large-scale event activation for a major league sports team
• Developing and implementing a new project management system to improve efficiency and collaboration across the creative department
• Leading a cross-functional team to develop and execute a comprehensive marketing campaign for a telecommunications client

ASSUMPTION: These sample projects illustrate the variety and complexity of the work involved in this role, as well as the opportunity to make a significant impact on Athena's creative product culture and growth.

❓ Key Questions to Ask During Interview

• Can you describe the team structure and dynamics within the creative department?
• How does Athena support the professional development and growth of its employees?
• What is the company's approach to work-life balance, and how is it maintained in a hybrid work environment?
• How does Athena measure the success of its creative projects, and how is this information used to inform future work?
• What are the most challenging aspects of this role, and how have previous incumbents approached them?

ASSUMPTION: These questions are designed to provide insight into the role's responsibilities, the company's culture, and the opportunities for growth and development.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight your relevant experience and skills for this role
• Prepare for your interview by researching Athena's business and the role's responsibilities
• Follow up with the hiring manager within 24 hours of your interview to express your appreciation and reiterate your interest in the position

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.