📌 Core Information
🔹 Job Title: Event Coordinator
🔹 Company: Alphabe Insight Inc
🔹 Location: San Antonio, Texas, United States
🔹 Job Type: Full-time
🔹 Category: Event Planning
🔹 Date Posted: April 14, 2025
🔹 Experience Level: 2-5 years
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Planning, coordinating, and executing in-person events
- Managing event logistics, schedules, and on-site support
- Collaborating with vendors, venues, and suppliers
- Budgeting, timeline management, and event goal tracking
- Internal team coordination for branding and organizational objectives
- Real-time event monitoring and troubleshooting
- Post-event reporting and assessment
ASSUMPTION: This role requires strong organizational skills, multitasking, and the ability to work effectively in a fast-paced environment.
📋 Key Responsibilities
✅ Plan, coordinate, and execute in-person events, including logistics, schedules, and on-site support
✅ Work closely with vendors, venues, and suppliers to ensure quality and cost-effectiveness
✅ Manage budgets, timelines, and event goals
✅ Coordinate with internal teams to align events with branding and organizational objectives
✅ Monitor event progress and troubleshoot issues in real-time
✅ Prepare detailed post-event reports and assessments
ASSUMPTION: The Event Coordinator will be expected to handle multiple events simultaneously and adapt to changing circumstances during events.
🎯 Required Qualifications
Education: Bachelor's degree in Event Management, Hospitality, Business, or a related field (preferred)
Experience: Proven experience in event planning or coordination
Required Skills:
- Strong organizational and multitasking skills
- Excellent communication and negotiation abilities
- Ability to manage timelines and budgets effectively
- Flexible schedule, including availability on weekends or evenings when necessary
Preferred Skills:
- Fluency in Spanish (beneficial but not required)
ASSUMPTION: Candidates with relevant experience and strong organizational skills are likely to succeed in this role, even without a relevant degree.
💰 Compensation & Benefits
Salary Range: $54,000 - $64,000 per year
Benefits:
- Professional growth opportunities within the company
- Dynamic and supportive work environment
- On-the-job training and skill development
- Opportunities to lead creative and high-impact events
Working Hours: Full-time, with flexible scheduling to accommodate events
ASSUMPTION: The salary range is based on industry standards for event coordinators with 2-5 years of experience in the San Antonio area.
📌 Applicant Insights
🔍 Company Context
Industry: Public Relations and Communications Services
Company Size: 51-200 employees
Founded: 2019
Company Description:
- Signal Tru Brand is a dynamic PR and branding agency focused on storytelling, trendsetting, and problem-solving
- The company aims to disrupt the status quo and help brands connect with their audience
- They offer a range of services, including management, marketing, and public relations
Company Specialties:
- Management
- Marketing
- Public Relations
Company Website: signaltrubrand.com
ASSUMPTION: Signal Tru Brand's focus on creativity and innovation may provide unique opportunities for professional growth within the company.
📊 Role Analysis
Career Level: Mid-level
Reporting Structure: The Event Coordinator will report directly to the Events Manager
Work Arrangement: On-site, with flexible scheduling to accommodate events
Growth Opportunities:
- Potential advancement to Senior Event Coordinator or Events Manager roles
- Expanding event planning skills and expertise
- Gaining experience in a dynamic and growing agency environment
ASSUMPTION: With experience and strong performance, candidates may have opportunities to take on more responsibilities and advance within the company.
🌍 Location & Work Environment
Office Type: Creative agency environment
Office Location(s): 1515 Plumas St, Reno, Nevada 89509, US
Geographic Context:
- San Antonio offers a diverse cultural scene and a growing job market
- The city has a cost of living slightly below the national average
- San Antonio is the second-largest city in Texas and the seventh-most populous city in the United States
Work Schedule: Full-time, with flexible scheduling to accommodate events
ASSUMPTION: The Event Coordinator may need to work evenings and weekends to accommodate event schedules.
💼 Interview & Application Insights
Typical Process:
- Online application and resume submission
- Phone or video screening
- In-person or virtual interview with the Events Manager
- Final interview with a senior team member or the CEO
Key Assessment Areas:
- Event planning and coordination skills
- Organizational skills and multitasking abilities
- Communication and negotiation skills
- Adaptability and problem-solving skills
Application Tips:
- Highlight relevant event planning experience and achievements
- Tailor your resume and cover letter to emphasize skills and experiences relevant to the role
- Prepare examples of successful events you've coordinated and challenges you've overcome
- Research the company and be prepared to discuss how your skills and experiences align with their mission and values
ATS Keywords: Event Planning, Event Coordination, Event Management, Budget Management, Timeline Management, Vendor Management, Internal Team Coordination, Post-Event Reporting
ASSUMPTION: The application process may take several weeks, depending on the company's hiring timeline and the number of applicants.
🛠️ Tools & Technologies
- Event planning software (e.g., Cvent, Eventbrite, or AllSeated)
- Project management tools (e.g., Asana, Trello, or Microsoft Project)
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Communication and collaboration tools (e.g., Slack, Microsoft Teams, or Google Workspace)
ASSUMPTION: The Event Coordinator may need to learn and utilize new tools and technologies as needed to effectively manage events.
👔 Cultural Fit Considerations
Company Values:
- Creativity and innovation
- Strategic thinking
- Authenticity and integrity
- Collaboration and teamwork
Work Style:
- Dynamic and fast-paced
- Creative and innovative
- Collaborative and team-oriented
- Adaptable and flexible
Self-Assessment Questions:
- Do you thrive in a fast-paced, creative environment?
- Are you comfortable working with a diverse range of vendors and team members?
- Can you adapt to changing circumstances and problem-solve effectively?
- Do you have a strong sense of creativity and innovation?
ASSUMPTION: Candidates who are comfortable working in a dynamic, collaborative environment and share the company's values are likely to be a good fit for this role.
⚠️ Potential Challenges
- Managing multiple events simultaneously with tight deadlines
- Adapting to changing event circumstances in real-time
- Working evenings and weekends to accommodate event schedules
- Navigating a fast-paced, creative agency environment
ASSUMPTION: The Event Coordinator must be able to manage their time effectively, prioritize tasks, and maintain a high level of organization to succeed in this role.
📈 Similar Roles Comparison
- Event Coordinator vs. Event Manager: Event Coordinators typically have less experience and focus on day-to-day event planning tasks, while Event Managers oversee multiple events and teams
- Event Planning in an agency vs. corporate environment: Agency environments may offer more diverse event experiences but require greater adaptability, while corporate environments may provide more structured event planning processes
- Event Planning career path: With experience, Event Coordinators can advance to Senior Event Coordinator, Event Manager, or even Event Director roles
ASSUMPTION: The Event Coordinator role at Signal Tru Brand may offer unique opportunities for professional growth and exposure to diverse event experiences within a dynamic agency environment.
📝 Sample Projects
- Planning and executing a large-scale corporate event, including vendor management, logistics, and on-site support
- Coordinating a series of small, intimate client appreciation events, focusing on unique venue selection and personalized experiences
- Managing a virtual event, including platform selection, technical support, and attendee engagement
ASSUMPTION: The Event Coordinator will have the opportunity to work on a variety of events, from small, intimate gatherings to large-scale corporate events.
❓ Key Questions to Ask During Interview
- What are the most challenging aspects of this role, and how can I best prepare for them?
- How does this role fit into the company's long-term growth plans?
- What opportunities are there for professional development and advancement within the company?
- How does the company support work-life balance for employees with flexible scheduling needs?
- What are the most important qualities and skills you're looking for in a successful Event Coordinator?
ASSUMPTION: Asking thoughtful questions during the interview process can help candidates better understand the role, the company, and the team they will be working with.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your relevant event planning experience and skills
- Prepare examples of successful events you've coordinated and challenges you've overcome
- Follow up with the hiring manager one week after submitting your application to express your interest in the role
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
