📌 Core Information
🔹 Job Title: Event Coordinator
🔹 Company: Alphabe Insight Inc
🔹 Location: San Antonio, Texas, United States
🔹 Job Type: Full-time
🔹 Category: Event Planning
🔹 Date Posted: April 10, 2025
🔹 Experience Level: 0-2 years
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Planning and executing a wide variety of events from concept to completion
- Excellent communication with clients, vendors, and team members
- Managing timelines, budgets, and event schedules
- Overseeing event logistics and ensuring safety and quality standards
- Opportunities for professional development and career growth
ASSUMPTION: This role requires a high level of organization, multitasking, and proactive approach to event logistics. Previous experience in event planning or coordination is preferred but not required.
📋 Key Responsibilities
✅ Coordinate all aspects of event planning, from initial consultation to on-site execution
✅ Communicate effectively with clients, vendors, and team members to ensure all requirements are met
✅ Manage timelines, budgets, and event schedules
✅ Oversee setup, breakdown, and overall event logistics
✅ Conduct site visits and coordinate venue selection
✅ Ensure compliance with safety, legal, and quality standards
✅ Monitor event performance and gather client feedback for continuous improvement
ASSUMPTION: This role involves a significant amount of coordination, communication, and attention to detail. The ideal candidate will be able to handle multiple projects simultaneously and work independently.
🎯 Required Qualifications
Education: Bachelor's degree in Hospitality, Event Management, Communications, or a related field preferred
Experience: 1-3 years of experience in event planning or coordination
Required Skills:
- Strong organizational and time management skills
- Ability to work independently and handle multiple projects simultaneously
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office and event management software is a plus
- Availability to work flexible hours, including evenings and weekends, as needed
Preferred Skills:
ASSUMPTION: While a bachelor's degree in a related field is preferred, the company may consider candidates with relevant experience and strong organizational skills.
💰 Compensation & Benefits
Salary Range: $35,000 - $45,000 per year (based on experience level and industry standards for event coordinators in San Antonio)
Benefits:
- Competitive salary based on experience
- Opportunities for professional development and career growth
- Supportive and creative team environment
- Paid time off and holidays
- On-the-job training to strengthen planning and logistics skills
Working Hours: Full-time, with flexible hours including evenings and weekends as needed
ASSUMPTION: The salary range provided is an estimate based on industry standards for event coordinators in San Antonio. Actual salary may vary based on the candidate's experience and qualifications.
📌 Applicant Insights
🔍 Company Context
Industry: Public Relations and Communications Services
Company Size: 51-200 employees
Founded: 2019
Company Description:
- Signal Tru Brand is a dynamic PR and branding agency focused on storytelling and innovation
- The company was founded by industry veterans with a vision to disrupt the status quo
- Signal Tru Brand offers opportunities for professional development and career growth
Company Specialties:
- Management
- Marketing
- Public Relations
Company Website: signaltrubrand.com
ASSUMPTION: Signal Tru Brand is a growing agency with a strong focus on creativity and innovation. This role offers opportunities for professional development and career growth within the company.
📊 Role Analysis
Career Level: Entry-level to mid-level
Reporting Structure: The Event Coordinator will report directly to the Event Manager or similar role
Work Arrangement: On-site, with flexible hours including evenings and weekends as needed
Growth Opportunities:
- Advancement to Event Manager or similar role with experience and strong performance
- Expanding event planning skills and knowledge through on-the-job training and professional development opportunities
ASSUMPTION: This role offers opportunities for career growth and professional development within the company. With experience and strong performance, candidates may advance to management roles or specialize in specific event types.
🌍 Location & Work Environment
Office Type: Creative and supportive team environment
Office Location(s): 1515 Plumas St, Reno, Nevada 89509, US
Geographic Context:
- San Antonio is the seventh-most populous city in the United States and the second-most populous in both Texas and the Southern United States
- The city is known for its rich history, diverse culture, and vibrant arts scene
- San Antonio offers a relatively low cost of living compared to other major US cities
Work Schedule: Full-time, with flexible hours including evenings and weekends as needed
ASSUMPTION: The work environment at Signal Tru Brand is creative and supportive, with a strong focus on team collaboration and innovation. The office is located in a vibrant and historic city with a rich cultural scene.
💼 Interview & Application Insights
Typical Process:
- Online application and resume submission
- Phone or video screening with the HR department
- In-person or virtual interview with the Event Manager or similar role
- Background check and reference check
- Job offer
Key Assessment Areas:
- Organizational skills and attention to detail
- Communication skills and ability to work with diverse stakeholders
- Problem-solving skills and ability to handle multiple projects simultaneously
- Cultural fit and alignment with company values
Application Tips:
- Highlight relevant experience and skills in your resume and cover letter
- Demonstrate your understanding of event planning and logistics in your application materials
- Showcase your creativity and innovation in your application materials, as these are highly valued by the company
ATS Keywords: Event Planning, Event Coordination, Event Logistics, Client Management, Budget Management, Site Visits, Safety Compliance, Quality Standards, Feedback Gathering, Microsoft Office, Event Management Software
ASSUMPTION: The application process at Signal Tru Brand is designed to assess candidates' organizational skills, communication skills, and cultural fit. The company values creativity and innovation in its applicants.
🛠️ Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Event management software (e.g., Cvent, Eventbrite, Bizzabo)
- Project management tools (e.g., Asana, Trello, Monday.com)
ASSUMPTION: The Event Coordinator will be proficient in using Microsoft Office Suite and event management software. Familiarity with project management tools is a plus.
👔 Cultural Fit Considerations
Company Values:
- Passion
- Creativity
- Innovation
- Authenticity
- Strategic Thinking
Work Style:
- Creative and collaborative team environment
- Flexible hours and willingness to work evenings and weekends as needed
- Strong attention to detail and commitment to quality
Self-Assessment Questions:
- Do you thrive in a creative and collaborative work environment?
- Are you comfortable working flexible hours, including evenings and weekends?
- Do you have a strong attention to detail and commitment to quality?
ASSUMPTION: Signal Tru Brand values creativity, innovation, and strategic thinking in its employees. Candidates who are passionate, creative, and committed to quality will be a strong fit for the company culture.
⚠️ Potential Challenges
- Managing multiple events simultaneously with tight deadlines
- Working flexible hours, including evenings and weekends, as needed
- Adapting to a fast-paced and dynamic work environment
- Navigating a diverse range of clients and vendors with varying expectations and requirements
ASSUMPTION: This role involves managing multiple projects simultaneously and working flexible hours. Candidates should be comfortable with a fast-paced work environment and able to adapt to a diverse range of clients and vendors.
📈 Similar Roles Comparison
- Event Coordinator vs. Event Planner: Both roles involve planning and executing events, but the Event Coordinator may have more responsibility for on-site logistics and vendor management
- Event Coordinator vs. Event Manager: The Event Manager typically has more responsibility for strategic planning, budgeting, and team management, while the Event Coordinator focuses more on tactical execution
- Career Path: Event Coordinator → Event Planner → Event Manager → Director of Events
ASSUMPTION: The Event Coordinator role at Signal Tru Brand is focused on tactical event execution, with opportunities for advancement to management roles with experience and strong performance.
📝 Sample Projects
- Planning and executing a corporate event for 500 attendees, including venue selection, vendor management, and on-site logistics
- Managing a charity gala, including sponsorship acquisition, guest list management, and silent auction coordination
- Coordinating a virtual event, including platform selection, technical support, and attendee engagement
ASSUMPTION: The Event Coordinator will be responsible for planning and executing a wide range of events, from corporate conferences to charity galas and virtual events.
❓ Key Questions to Ask During Interview
- What are the most challenging aspects of this role, and how can I best prepare for them?
- How does this role fit into the overall event planning process at the company?
- What opportunities are there for professional development and career growth within the company?
- How does the company support work-life balance for employees with flexible schedules?
- What are the company's priorities for event planning in the next year, and how can I contribute to achieving them?
ASSUMPTION: Candidates should ask thoughtful questions about the role, the company, and the event planning process to demonstrate their interest and engagement.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your relevant experience and skills in event planning and coordination
- Prepare examples of your event planning and coordination experience to discuss during the interview
- Follow up with the hiring manager one week after submitting your application to express your interest in the role
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
