📌 Core Information
🔹 Job Title: Event Coordinator
🔹 Company: Alphabe Insight Inc
🔹 Location: San Antonio, Texas, United States
🔹 Job Type: Full-time
🔹 Category: Event Planning
🔹 Date Posted: April 10, 2025
🔹 Experience Level: 0-2 years
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Planning and executing various events from start to finish
- Managing event timelines, budgets, and logistics
- Communicating effectively with clients, vendors, and team members
- Ensuring compliance with safety, legal, and quality standards
ASSUMPTION: This role requires a high level of organization, multitasking, and strong communication skills. It is well-suited for individuals who thrive in fast-paced environments and enjoy the challenge of coordinating multiple moving parts.
📋 Key Responsibilities
✅ Coordinate all aspects of event planning, from initial consultation to on-site execution
✅ Communicate effectively with clients, vendors, and team members to ensure all requirements are met
✅ Manage timelines, budgets, and event schedules
✅ Oversee setup, breakdown, and overall event logistics
✅ Conduct site visits and coordinate venue selection
✅ Ensure compliance with safety, legal, and quality standards
✅ Monitor event performance and gather client feedback for continuous improvement
ASSUMPTION: The Event Coordinator will be expected to work flexible hours, including evenings and weekends, as needed to ensure successful event execution.
🎯 Required Qualifications
Education: Bachelor's degree in Hospitality, Event Management, Communications, or a related field preferred
Experience: 1-3 years of experience in event planning or coordination
Required Skills:
- Strong organizational and time management skills
- Ability to work independently and handle multiple projects simultaneously
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office and event management software is a plus
Preferred Skills:
- Bilingual or multilingual skills
- Experience with virtual event platforms
ASSUMPTION: While not explicitly stated, having experience with virtual event platforms may be beneficial in today's increasingly digital event landscape.
💰 Compensation & Benefits
Salary Range: $35,000 - $45,000 per year (based on industry standards for an Event Coordinator with 1-3 years of experience in San Antonio, Texas)
Benefits:
- Opportunities for professional development and career growth
- Supportive and creative team environment
- Paid time off and holidays
- On-the-job training to strengthen planning and logistics skills
Working Hours: Full-time, with flexible hours including evenings and weekends as needed
ASSUMPTION: The salary range provided is an estimate based on industry standards for the San Antonio, Texas area. Actual salary may vary based on the candidate's experience and qualifications.
📌 Applicant Insights
🔍 Company Context
Industry: Public Relations and Communications Services
Company Size: 51-200 employees (Small to mid-sized company, offering a more intimate work environment with opportunities for growth)
Founded: 2019 (Relatively new company, offering opportunities for early-stage influence and growth)
Company Description:
- Signal Tru Brand is a dynamic PR and branding agency focused on storytelling, innovation, and authenticity
- The company aims to disrupt the status quo and redefine the art of storytelling in the PR and branding industry
- Signal Tru Brand offers a supportive and creative team environment, committed to helping brands find their voice and stand out in a crowded marketplace
Company Specialties:
- Management
- Marketing
- Public Relations
Company Website: signaltrubrand.com
ASSUMPTION: As a smaller company, Signal Tru Brand may offer more opportunities for growth and direct impact on the company's success compared to larger organizations.
📊 Role Analysis
Career Level: Entry to mid-level (This role offers opportunities for career growth and development within the event planning and coordination field)
Reporting Structure: The Event Coordinator will likely report directly to the Marketing or Events Manager, depending on the company's organizational structure
Work Arrangement: On-site, with flexible hours including evenings and weekends as needed
Growth Opportunities:
- Advancement to Senior Event Coordinator or Events Manager roles
- Expanding event planning skills to include virtual and hybrid events
- Gaining experience in related fields such as marketing or public relations
ASSUMPTION: Given the company's focus on storytelling and innovation, there may be opportunities for the Event Coordinator to contribute to creative aspects of event planning and execution.
🌍 Location & Work Environment
Office Type: On-site (The Event Coordinator will work primarily from the company's office in Reno, Nevada)
Office Location(s): 1515 Plumas St, Reno, Nevada 89509, US
Geographic Context:
- Reno, Nevada is located in the western United States, offering a mix of urban and outdoor recreational opportunities
- The city has a semi-arid climate, with mild winters and hot summers
- Reno is known for its arts, culture, and gaming industries, providing a diverse range of entertainment and leisure activities
Work Schedule: Full-time, with flexible hours including evenings and weekends as needed
ASSUMPTION: The Event Coordinator may be required to travel for events, depending on the company's client base and event locations.
💼 Interview & Application Insights
Typical Process:
- Initial phone or video screen to assess communication skills and cultural fit
- In-person or virtual interview with the Events or Marketing Manager to discuss event planning experience and skills
- Final interview with the company's leadership team to discuss career goals and fit within the organization
Key Assessment Areas:
- Event planning and coordination skills
- Communication and interpersonal skills
- Problem-solving and multitasking abilities
- Adaptability and flexibility in a fast-paced environment
Application Tips:
- Highlight relevant event planning experience and achievements in your resume and cover letter
- Demonstrate your understanding of the company's focus on storytelling and innovation in your application materials
- Prepare examples of successful events you've planned and executed, highlighting your problem-solving skills and attention to detail
ATS Keywords: Event Planning, Event Coordination, Event Management, Client Relations, Vendor Management, Budget Management, Logistics, Timeline Management, Safety Compliance, Quality Standards, Feedback Gathering, Microsoft Office, Event Management Software
ASSUMPTION: As a smaller company, Signal Tru Brand may prioritize cultural fit and adaptability in their hiring process, so be prepared to discuss your alignment with their company values and work environment.
🛠️ Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Event management software (e.g., Cvent, Eventbrite, Bizzabo)
- Project management tools (e.g., Asana, Trello, Monday.com)
- Communication and collaboration tools (e.g., Slack, Microsoft Teams)
ASSUMPTION: The specific tools and technologies used may vary depending on the company's preferences and the Event Coordinator's role within the organization.
👔 Cultural Fit Considerations
Company Values:
- Passion
- Creativity
- Authenticity
- Innovation
- Strategic Thinking
Work Style:
- Collaborative
- Creative
- Adaptable
- Results-driven
- Customer-focused
Self-Assessment Questions:
- Do you thrive in a creative and collaborative work environment?
- Are you passionate about storytelling and helping brands connect with their audience?
- Can you adapt to a fast-paced and ever-changing work environment?
- Do you have a strong commitment to delivering results and exceeding client expectations?
ASSUMPTION: Signal Tru Brand places a high value on cultural fit, so applicants should be prepared to demonstrate their alignment with the company's values and work style in their application materials and interviews.
⚠️ Potential Challenges
- Managing multiple events simultaneously, requiring strong organizational and time management skills
- Adapting to last-minute changes and unexpected challenges during events
- Balancing the demands of clients, vendors, and team members, requiring strong communication and interpersonal skills
- Working flexible hours, including evenings and weekends, to ensure successful event execution
ASSUMPTION: The Event Coordinator should be prepared to handle these challenges with grace and professionalism, demonstrating their ability to problem-solve and adapt in a fast-paced environment.
📈 Similar Roles Comparison
- Event Coordinator vs. Event Planner: Both roles involve planning and executing events, but the Event Coordinator may have more responsibility for day-to-day logistics and vendor management, while the Event Planner focuses more on overall event strategy and design
- Event Coordinator vs. Event Manager: The Event Manager typically has more oversight and responsibility for the event planning process, including budgeting, vendor selection, and team management, while the Event Coordinator focuses more on the tactical execution of events
- Event Coordinator vs. Marketing Coordinator: While both roles involve event planning and coordination, the Marketing Coordinator may have additional responsibilities related to marketing campaigns, market research, and brand management
ASSUMPTION: The specific responsibilities and requirements of these roles may vary depending on the company's size, industry, and organizational structure.
📝 Sample Projects
- Planning and executing a company-wide conference, including venue selection, vendor management, and on-site logistics
- Coordinating a virtual event, including platform selection, technical support, and attendee engagement
- Managing a series of client events, including budgeting, vendor selection, and client communication
ASSUMPTION: These sample projects are intended to illustrate the range of responsibilities and challenges that an Event Coordinator may face in this role.
❓ Key Questions to Ask During Interview
- Can you describe the company's approach to event planning and how this role fits into the broader marketing strategy?
- How does the company support the professional development and growth of its Event Coordinators?
- What are the most challenging events the company has planned and executed, and how did the team overcome any obstacles?
- How does the company ensure that its events align with its brand and values?
- What opportunities are there for the Event Coordinator to contribute to creative aspects of event planning and execution?
ASSUMPTION: These questions are designed to help applicants better understand the company's approach to event planning and the specific opportunities and challenges of this role.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your relevant event planning experience and skills
- Prepare examples of successful events you've planned and executed, demonstrating your problem-solving skills and attention to detail
- Follow up with the company one week after submitting your application to express your continued interest in the position
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
