📌 Core Information
🔹 Job Title: Event Coordinator
🔹 Company: Alphabe Insight Inc
🔹 Location: Birmingham, Alabama, United States
🔹 Job Type: Full-time
🔹 Category: Event Planning
🔹 Date Posted: April 14, 2025
🔹 Experience Level: 1-3 years
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Planning and coordinating events, both internal and external, to meet company objectives
- Managing event logistics, including venue, catering, and vendor coordination
- Collaborating with cross-functional teams to ensure events align with brand and marketing strategies
- Monitoring event budgets and ensuring events are delivered within budget constraints
- Post-event analysis and reporting to identify areas of improvement for future events
ASSUMPTION: This role requires strong organizational skills, attention to detail, and the ability to multitask and manage multiple events simultaneously. Experience in event planning or a related field is essential for success in this position.
📋 Key Responsibilities
✅ Plan and coordinate events, including conferences, workshops, and social events, from inception to completion
✅ Manage event logistics, including venue sourcing, vendor management, and on-site event management
✅ Collaborate with cross-functional teams, such as marketing, sales, and IT, to ensure events meet company objectives and brand standards
✅ Develop and manage event budgets, track expenses, and ensure events are delivered within budget constraints
✅ Negotiate contracts with vendors and suppliers to secure best possible terms and conditions
✅ Coordinate event registration, including managing attendee lists, processing payments, and handling inquiries
✅ Conduct post-event analysis and reporting, including attendee feedback and event performance metrics
ASSUMPTION: This role requires a high level of organization, strong communication skills, and the ability to work well under pressure, especially during events.
🎯 Required Qualifications
Education: Bachelor's degree in Event Planning, Hospitality Management, or a related field
Experience: 1-3 years of experience in event planning or a related field
Required Skills:
- Proven experience in event planning, coordination, or a related role
- Excellent organizational skills and attention to detail
- Strong communication and interpersonal skills
- Ability to multitask and manage multiple events simultaneously
- Proficiency in Microsoft Office Suite and event management software
- Familiarity with budget management and financial tracking
Preferred Skills:
- Experience with virtual or hybrid events
- Bilingual or multilingual proficiency
- Certification from a recognized event planning organization
ASSUMPTION: Candidates with experience in event planning or a related field, strong organizational skills, and the ability to multitask and manage multiple events simultaneously will be most successful in this role.
💰 Compensation & Benefits
Salary Range: $35,000 - $45,000 per year (Based on industry standards for event coordinators with 1-3 years of experience in the Birmingham, AL area)
Benefits:
- Health, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off and holidays
- On-site training and development opportunities
Working Hours: Full-time, Monday-Friday, 8:30 AM - 5:30 PM. Occasional evenings and weekends may be required for events.
ASSUMPTION: The salary range is based on industry standards for event coordinators with 1-3 years of experience in the Birmingham, AL area. Benefits are typical for a company of this size in the industry.
📌 Applicant Insights
🔍 Company Context
Industry: Alphabe Insight Inc operates in the event planning and management industry, focusing on corporate events, conferences, and social gatherings.
Company Size: With 51-200 employees, Alphabe Insight Inc is a mid-sized company, offering opportunities for growth and collaboration while maintaining a manageable work environment.
Founded: 2019. Alphabe Insight Inc was founded in 2019 and has since grown to become a leading event planning and management company in the region.
Company Description:
- Alphabe Insight Inc specializes in creating memorable and impactful events that meet clients' objectives and exceed expectations
- The company prides itself on its attention to detail, exceptional customer service, and commitment to delivering high-quality events
- Alphabe Insight Inc works with a diverse range of clients, from corporations to non-profit organizations, to plan and execute events tailored to their unique needs
Company Specialties:
- Corporate events
- Conferences and conventions
- Social events and galas
- Event logistics and management
- Vendor coordination and negotiation
Company Website: https://www.alphabeinsight.com
ASSUMPTION: Alphabe Insight Inc is a well-established event planning and management company with a strong reputation for delivering high-quality events. The company's focus on attention to detail and exceptional customer service sets it apart in the competitive event planning landscape.
📊 Role Analysis
Career Level: This role is an entry-level to mid-level position, offering opportunities for growth and development within the event planning and management industry.
Reporting Structure: The Event Coordinator will report directly to the Event Manager or Director and may oversee the work of event planning assistants or interns.
Work Arrangement: This is an on-site, full-time position. Occasional evenings and weekends may be required for events.
Growth Opportunities:
- Advancement to Senior Event Coordinator or Event Manager roles
- Specialization in specific event types, such as conferences or social events
- Expansion into event planning-related roles, such as vendor management or event marketing
ASSUMPTION: This role offers opportunities for career growth and development within the event planning and management industry. With experience and strong performance, candidates may advance to senior roles or specialize in specific event types.
🌍 Location & Work Environment
Office Type: Alphabe Insight Inc operates from a modern, professional office space in Birmingham, Alabama.
Office Location(s): 1515 Plumas St, Reno, Nevada 89509, US
Geographic Context:
- Birmingham, Alabama, is a mid-sized city with a diverse economy and a growing events industry
- The city offers a range of cultural attractions, entertainment options, and outdoor recreation opportunities
- Birmingham has a humid subtropical climate, with mild winters and hot, humid summers
Work Schedule: Full-time, Monday-Friday, 8:30 AM - 5:30 PM. Occasional evenings and weekends may be required for events.
ASSUMPTION: The office environment at Alphabe Insight Inc is professional and collaborative, with a focus on teamwork and open communication. The Birmingham, Alabama, location offers a range of cultural attractions and entertainment options, as well as a diverse economy with opportunities for career growth and development.
💼 Interview & Application Insights
Typical Process:
- Initial phone or video screen to assess communication skills and cultural fit
- In-person or virtual interview with the Event Manager or Director to discuss the role and company culture in more detail
- Skills assessment or case study to evaluate event planning and management abilities
- Final interview with key stakeholders to discuss the role and make a hiring decision
Key Assessment Areas:
- Event planning and management skills
- Communication and interpersonal skills
- Attention to detail and organizational skills
- Ability to work well under pressure and manage multiple events simultaneously
- Cultural fit and alignment with company values
Application Tips:
- Highlight relevant experience in event planning, coordination, or a related field
- Demonstrate strong organizational skills and attention to detail in your resume and cover letter
- Showcase your ability to multitask and manage multiple events simultaneously
- Include any relevant certifications or industry-specific training in your application materials
ATS Keywords: Event Planning, Event Coordination, Event Management, Event Logistics, Vendor Management, Budget Management, Microsoft Office Suite, Event Management Software
ASSUMPTION: The application process at Alphabe Insight Inc is designed to assess candidates' event planning and management skills, communication and interpersonal skills, attention to detail, and cultural fit. Candidates who demonstrate strong organizational skills, attention to detail, and the ability to multitask and manage multiple events simultaneously will be most successful in the application process.
🛠️ Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Event management software (e.g., Cvent, Eventbrite, Bizzabo)
- Project management tools (e.g., Asana, Trello, Microsoft Project)
- Budget management and tracking tools (e.g., Microsoft Excel, Google Sheets)
ASSUMPTION: Proficiency in Microsoft Office Suite and event management software is essential for success in this role. Familiarity with project management tools and budget management and tracking tools is also beneficial.
👔 Cultural Fit Considerations
Company Values:
- Attention to detail
- Exceptional customer service
- Collaboration and teamwork
- Continuous learning and improvement
- Accountability and reliability
Work Style:
- Organized and detail-oriented
- Adaptable and flexible, able to manage multiple events simultaneously
- Strong communication and interpersonal skills
- Ability to work well under pressure, especially during events
- Proactive and solution-oriented, able to identify and address potential challenges
Self-Assessment Questions:
- Do you have strong organizational skills and the ability to manage multiple events simultaneously?
- Are you detail-oriented and able to maintain a high level of accuracy and precision in your work?
- Do you have strong communication and interpersonal skills, and the ability to work well with a diverse range of stakeholders?
- Are you adaptable and able to work well under pressure, especially during events?
- Do you share Alphabe Insight Inc's commitment to exceptional customer service and continuous learning and improvement?
ASSUMPTION: Candidates who demonstrate strong organizational skills, attention to detail, and the ability to multitask and manage multiple events simultaneously will be most successful in this role. A strong fit with Alphabe Insight Inc's company values and work style is also essential for success.
⚠️ Potential Challenges
- Managing multiple events simultaneously, requiring strong organizational skills and the ability to multitask
- Working under pressure, especially during events, to ensure everything runs smoothly and meets company objectives
- Adapting to changes in event plans or logistics, requiring flexibility and adaptability
- Managing vendor relationships and negotiating contracts to secure best possible terms and conditions
- Ensuring events are delivered within budget constraints, requiring strong budget management and tracking skills
ASSUMPTION: This role presents several challenges, including managing multiple events simultaneously, working under pressure, adapting to changes, and managing vendor relationships. Strong organizational skills, attention to detail, and the ability to multitask and manage multiple events simultaneously are essential for overcoming these challenges.
📈 Similar Roles Comparison
- Event Coordinator vs. Event Planner: While both roles involve planning and coordinating events, the Event Coordinator role may have more focus on logistics and vendor management, while the Event Planner role may involve more strategic planning and creative direction
- Event Coordinator vs. Event Manager: The Event Coordinator role may have more focus on day-to-day event planning and coordination, while the Event Manager role may involve more strategic planning, budget management, and team leadership
- Event Coordinator career path: Event Coordinators may advance to Senior Event Coordinator or Event Manager roles, or specialize in specific event types, such as conferences or social events. With experience and strong performance, candidates may also expand into event planning-related roles, such as vendor management or event marketing
ASSUMPTION: The Event Coordinator role is similar to the Event Planner and Event Manager roles, but with a focus on day-to-day event planning and coordination. Event Coordinators may advance to senior roles or specialize in specific event types, or expand into related roles with experience and strong performance.
📝 Sample Projects
- Planning and coordinating a corporate conference, including venue sourcing, vendor management, and on-site event management
- Managing a social event or gala, including logistics, vendor coordination, and post-event analysis and reporting
- Developing and managing an event budget, tracking expenses, and ensuring the event is delivered within budget constraints
- Negotiating contracts with vendors and suppliers to secure best possible terms and conditions
ASSUMPTION: These sample projects demonstrate the range of responsibilities and skills required for success in the Event Coordinator role. Candidates should be prepared to discuss their experience with similar projects and the outcomes they achieved.
❓ Key Questions to Ask During Interview
- What are the most challenging aspects of this role, and how can I best prepare to overcome them?
- How does this role fit into the company's overall event planning and management strategy?
- What opportunities are there for growth and development within the event planning and management industry at Alphabe Insight Inc?
- How does Alphabe Insight Inc support work-life balance for its employees?
- What are the key priorities for this role in the first 30, 60, and 90 days?
ASSUMPTION: These key questions help candidates better understand the role, the company, and the opportunities for growth and development. Asking thoughtful questions demonstrates a strong interest in the role and a commitment to success.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through https://www.alphabeinsight.com/careers
- Highlight relevant experience in event planning, coordination, or a related field in your resume and cover letter
- Demonstrate strong organizational skills and attention to detail in your resume and cover letter
- Include any relevant certifications or industry-specific training in your application materials
- Prepare for a phone or video screen, in-person or virtual interview, skills assessment or case study, and final interview with key stakeholders
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
