🔹 Job Title: Executive Assistant & Communications Coordinator
🔹 Company: University of Toronto
🔹 Location: Toronto, Ontario, Canada
🔹 Job Type: On-site
🔹 Category: 📣 Marketing Communications (MarCom)
🔹 Date Posted: April 2, 2025
🔹 Experience Level: 2-5 years
🔹 Remote Status: On-site
Key aspects of this role include:
ASSUMPTION: Since the job involves communication duties, familiarity with communications tools and practices is presumed important. The role likely demands a high level of organization and discretion given the executive assistant responsibilities.
✅ Acting as the first point of contact for general enquiries
✅ Coordinating meeting schedules, agendas, materials, action and follow-up items
✅ Drafting internal and external communications
✅ Taking and distributing meeting minutes
✅ Maintaining information on digital platforms
✅ Applying established standards when administering academic search activities
✅ Collecting documentation required for the tenure and review processes from senior leadership
✅ Determining logistical details and activities for events and/or programming
ASSUMPTION: It is assumed the role requires multitasking and handling numerous responsibilities simultaneously to support the department's various functions.
Education: Advanced College Diploma (3 years) in Business or Administration or equivalent experience
Experience: Minimum three years of recent, relevant executive assistance experience in a dynamic academic or professional environment.
Required Skills:
Preferred Skills:
ASSUMPTION: It's assumed that experience in a university setting would be advantageous due to the specific academic processes involved.
Salary Range: $70,844 to $90,595 annually, with step progression
Benefits:
Working Hours: Full-time, 40 hours per week
ASSUMPTION: Specific benefit details are assumed based on typical offerings for university positions, which generally include health, pension, and development benefits.
Industry: Higher Education
Company Size: 51-200 employees, indicating a moderately sized department within a large university, offering personal engagement and growth opportunities
Founded: Not specified
Company Description:
Company Specialties:
Company Website: https://www.oise.utoronto.ca/lhae
ASSUMPTION: The detailed focus areas like social justice signify a commitment to these principles in strategic department functions.
Career Level: Mid-level, requiring professional experience and strategic execution skills
Reporting Structure: Reports directly to the Chair of the Department of Italian Studies
Work Arrangement: Full-time on-site, no remote work option
Growth Opportunities:
ASSUMPTION: Assuming advancement involves further administrative responsibilities and potential progression into higher executive roles within the university.
Office Type: Traditional academic department office environment
Office Location(s): St. George (Downtown Toronto) campus
Geographic Context:
Work Schedule: Requires presence onsite 5 days a week, reflecting the nature of responsibilities requiring face-to-face interaction.
ASSUMPTION: Office setup assumed to include collaborative spaces reflecting university settings, enhancing professional interactions.
Typical Process:
Key Assessment Areas:
Application Tips:
ATS Keywords: Executive Support, Communications, Event Planning, Social Media Management, MS Office
ASSUMPTION: The interview process assumed based on common practices for administrative roles in academic settings, putting emphasis on communication and organization skills.
ASSUMPTION: Proficiency in these tools and platforms is crucial given the role’s focus on communication and administrative efficiencies.
Company Values:
Work Style:
Self-Assessment Questions:
ASSUMPTION: Cultural fit is based on the described values, fitting for diverse academic environments requiring team collaboration.
ASSUMPTION: These challenges are presumed from typical expectations of executive assistant roles in fast-paced educational settings.
ASSUMPTION: Comparing similar roles can provide perspective on industry variances, particularly concerning flexibility and focus areas.
ASSUMPTION: These projects align with the department’s objectives and offer insights into the role's depth in communication and coordination.
ASSUMPTION: These questions are designed to provide insight into role expectations and cultural environment, ensuring alignment with candidate goals.
To apply for this position:
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.