Executive Assistant, International Communications

📌 Core Information

🔹 Job Title: Executive Assistant, International Communications

🔹 Company: Prudential Financial

🔹 Location: London, United Kingdom

🔹 Job Type: Full-Time

🔹 Category: Executive Assistant

🔹 Date Posted: May 21, 2025

🔹 Experience Level: 5-10 years

🔹 Remote Status: On-site

🚀 Job Overview

Key aspects of this role include:

• Providing executive assistant support to the head of the PGIM International Communications team
• Managing diaries, booking travel, and managing expenses for the team
• Overseeing the use of the media studio and managing media tracking and reporting
• Assisting with the organization and hosting of media events
• Processing invoices for multiple third-party vendors and facilitating responses to incoming media enquiries

ASSUMPTION: This role requires a high level of organization, attention to detail, and the ability to manage multiple tasks and priorities effectively. The successful candidate will have experience working in a fast-paced, dynamic environment and be comfortable working with a diverse team spread across different time zones.

📋 Key Responsibilities

✅ Provide executive assistant support to the head of the PGIM International Communications team

✅ Manage diaries, book travel, and manage expenses for the team

✅ Oversee the use of the media studio and manage media tracking and reporting

✅ Assist with the organization and hosting of media events

✅ Process invoices for multiple third-party vendors and facilitate responses to incoming media enquiries

ASSUMPTION: The role requires a proactive approach to problem-solving and the ability to think on one's feet. The successful candidate will be able to work independently and take initiative when necessary.

🎯 Required Qualifications

Education: Bachelor's degree or equivalent experience

Experience: 5+ years' experience of providing executive assistant support to a team in a large corporation

Required Skills:

• Proven experience in executive assistant roles
• Excellent organizational skills and attention to detail
• Strong communication and interpersonal skills
• Ability to manage multiple tasks and priorities effectively
• Experience with media tracking and reporting tools
• Familiarity with expense management systems

Preferred Skills:

• Experience in the asset management industry
• International experience
• Analytical and lateral thinking skills

ASSUMPTION: While experience in the asset management industry is desirable, it is not essential for this role. The successful candidate will have transferable skills from a similar industry or role.

💰 Compensation & Benefits

Salary Range: £35,000 - £45,000 per annum (based on industry standards for executive assistant roles in London)

Benefits:

• Private Medical Insurance
• Annual Leave of 25 to 28 days, based on years of service, at full pay
• Retirement Savings Plan
• Life Assurance and Income Protection

Working Hours: 37.5 hours per week, Monday to Friday

ASSUMPTION: The salary range provided is an estimate based on industry standards for executive assistant roles in London. The actual salary may vary depending on the candidate's experience and qualifications.

📌 Applicant Insights

🔍 Company Context

Industry: Prudential Financial is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. The company offers a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

Company Size: Prudential Financial has 501-1,000 employees worldwide, with a significant presence in the United Kingdom.

Founded: Prudential Financial was founded in 1875 and has a long history of providing financial services to individuals and institutions.

Company Description:

• Prudential Financial is committed to helping individual and institutional customers grow and protect their wealth.
• The company's well-known Rock symbol is an icon of strength, stability, expertise, and innovation.
• Prudential Financial is an equal opportunity employer and welcomes applicants from diverse backgrounds.

Company Specialties:

• Life insurance
• Annuities
• Retirement-related services
• Mutual funds
• Asset management
• Real estate services

Company Website: www.prudential.com.br

ASSUMPTION: Prudential Financial is a large, established company with a strong global presence. The company's size and history provide stability and opportunities for career growth.

📊 Role Analysis

Career Level: This role is suitable for an experienced executive assistant looking to take on more responsibility and grow within the company.

Reporting Structure: The Executive Assistant will report directly to the head of the PGIM International Communications team and will work closely with the rest of the team.

Work Arrangement: This role is based in London and requires on-site work. The successful candidate may have the opportunity to work from home occasionally, depending on the team's needs and the company's remote work policies.

Growth Opportunities:

• Progression to a senior executive assistant role or a similar role in another department
• Opportunities to work on international projects and gain exposure to different markets
• Training and development opportunities to enhance skills and knowledge

ASSUMPTION: The company's size and global presence provide opportunities for career growth and development. The successful candidate will have the opportunity to work on high-profile projects and gain exposure to different markets and departments.

🌍 Location & Work Environment

Office Type: The company's London office is a modern, professional environment with state-of-the-art facilities.

Office Location(s): The company's London office is located in the Grand Building, 1-3 The Strand, Trafalgar Square, London, United Kingdom.

Geographic Context:

• London is a major global financial hub with a diverse and multicultural population.
• The office is located in a central and easily accessible location, close to public transportation links.
• The area is known for its vibrant culture, history, and numerous attractions.

Work Schedule: The work schedule is typically Monday to Friday, 9:00 AM to 5:30 PM, with a 30-minute lunch break. The role may require occasional work outside of regular hours to accommodate international time zones.

ASSUMPTION: The company's London office provides a modern and professional work environment, with easy access to public transportation and numerous amenities.

💼 Interview & Application Insights

Typical Process:

• Online application and resume screening
• Phone or video screening
• In-person or video interview with the hiring manager
• Final interview with the team or other stakeholders

Key Assessment Areas:

• Problem-solving skills and initiative
• Attention to detail and organizational skills
• Communication and interpersonal skills
• Cultural fit and alignment with company values

Application Tips:

• Highlight relevant experience and transferable skills from previous roles
• Tailor your resume and cover letter to the specific requirements of the role
• Prepare examples of your problem-solving skills and initiative
• Research the company and the team to demonstrate your cultural fit and alignment with company values

ATS Keywords: Executive Assistant, International Communications, Diary Management, Travel Booking, Expense Management, Media Tracking, Event Organization, Invoice Processing, Problem Solving, Time Management, Relationship Building, Analytical Thinking, Collaboration, Initiative, Attention to Detail

ASSUMPTION: The company uses an Applicant Tracking System (ATS) to screen resumes and applications. Including relevant keywords in your resume and application will increase your chances of being selected for an interview.

🛠️ Tools & Technologies

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Expense management systems (e.g., Concur, Expensify)
• Media tracking and reporting tools (e.g., Mention, Brand24)
• Video conferencing tools (e.g., Zoom, Microsoft Teams)

ASSUMPTION: The successful candidate will have experience using Microsoft Office Suite and expense management systems. Familiarity with media tracking and reporting tools and video conferencing tools is desirable but not essential, as training will be provided.

👔 Cultural Fit Considerations

Company Values:

• Integrity
• Quality
• Responsibility
• Innovation
• Teamwork

Work Style:

• Collaborative and team-oriented
• Results-driven and focused on delivering high-quality work
• Adaptable and able to work in a fast-paced, dynamic environment
• Committed to continuous learning and professional development

Self-Assessment Questions:

• Do you have experience working in a fast-paced, dynamic environment?
• Are you able to manage multiple tasks and priorities effectively?
• Do you have strong communication and interpersonal skills?
• Are you comfortable working with a diverse team spread across different time zones?
• Do you align with the company's values of integrity, quality, responsibility, innovation, and teamwork?

ASSUMPTION: The successful candidate will have a collaborative work style and be able to work effectively in a team-oriented environment. They will also be results-driven, adaptable, and committed to continuous learning and professional development.

⚠️ Potential Challenges

• The role may require occasional work outside of regular hours to accommodate international time zones
• The successful candidate will need to be comfortable working with a diverse team spread across different time zones and managing multiple priorities effectively
• The role may require travel, depending on the team's needs and the company's travel policies
• The successful candidate will need to be comfortable working in a fast-paced, dynamic environment and be able to adapt to changes quickly

ASSUMPTION: The successful candidate will be able to manage their time effectively, prioritize tasks, and work independently when necessary. They will also be comfortable working in a fast-paced, dynamic environment and be able to adapt to changes quickly.

📈 Similar Roles Comparison

• This role is similar to other executive assistant roles in large corporations, with a focus on providing support to senior leadership and managing diaries, travel, and expenses
• The role is unique in its focus on international communications and media tracking and reporting
• The role provides opportunities for career growth and development within the company and the broader financial services industry

ASSUMPTION: The role is similar to other executive assistant roles in large corporations but unique in its focus on international communications and media tracking and reporting. The role provides opportunities for career growth and development within the company and the broader financial services industry.

📝 Sample Projects

• Managing the diary of the head of the PGIM International Communications team for a high-profile international event
• Coordinating travel and accommodation for the team for an international conference
• Processing invoices for multiple third-party vendors and ensuring accurate and timely payment

ASSUMPTION: The successful candidate will have experience managing diaries, booking travel, and processing invoices. They will also have strong organizational skills and attention to detail.

❓ Key Questions to Ask During Interview

• Can you describe a typical day or week in this role?
• How does this role fit into the broader organization and team structure?
• What are the key priorities for this role in the first 30, 60, and 90 days?
• How does the company support the professional development and growth of its employees?
• What are the key challenges and opportunities for this role and the team in the coming year?

ASSUMPTION: The successful candidate will be proactive in asking questions and demonstrating their interest in the role and the company. They will also be curious about the team's dynamics and the company's culture.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight your relevant experience and skills
• Prepare examples of your problem-solving skills and initiative
• Research the company and the team to demonstrate your cultural fit and alignment with company values
• Follow up with the hiring manager one week after submitting your application to confirm receipt and express your interest in the role

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.