📌 Core Information
🔹 Job Title: Executive Assistant – Legal, Finance, People, and Marketing
🔹 Company: DataRobot
🔹 Location: Remote CA, Washington
🔹 Job Type: Full-Time
🔹 Category: Executive Assistant
🔹 Date Posted: April 4, 2025
🔹 Experience Level: 5-10 years
🔹 Remote Status: Remote OK
🚀 Job Overview
Key aspects of this role include:
- Providing executive-level support to Finance & Legal, People, and Marketing teams
- Managing complex calendars, meetings, and travel arrangements
- Handling confidential information and supporting budget tracking
- Coordinating cross-functional projects and departmental initiatives
ASSUMPTION: This role requires a high level of discretion, strong judgment, and the ability to handle multiple priorities with poise. The ideal candidate is a problem-solver who takes initiative and can work cross-functionally.
📋 Key Responsibilities
✅ Provide calendar management, meeting coordination, and travel arrangements for executives, including scheduling of quarterly Board and Compensation Committee meetings
✅ Act as a liaison, managing communications and ensuring timely responses to internal and external stakeholders
✅ Prepare and organize materials for meetings, including agendas, presentations, and reports
✅ Manage confidential and sensitive information with the utmost discretion
✅ Support budget tracking, invoice processing, and expense reporting across departments
✅ Own coordination and tracking of signatures and documents, ensuring documents are shipped to the correct recipients
✅ Coordinate cross-functional projects and track progress on departmental initiatives
✅ Plan and execute team events, offsites, and internal meetings as needed
ASSUMPTION: This role requires a high level of organization, attention to detail, and strong communication skills.
🎯 Required Qualifications
Education: Not specified
Experience: 5+ years of experience as an Executive Assistant supporting senior executives, preferably in tech or a fast-paced corporate environment, or relevant applicable experience managing programs, projects or calendars for leaders
Required Skills:
- Strong organizational skills with excellent attention to detail
- Strong ability to thrive in a fast-moving environment and manage competing priorities effectively
- Outstanding communication skills—both written and verbal
- High level of integrity and ability to handle confidential information
- Proficiency with Google Workspace, Microsoft Office, and tools such as Zoom, Slack, and expense management platforms
Preferred Skills:
- Experience supporting Finance & Legal, People and/or Marketing functions
ASSUMPTION: Candidates with relevant experience in a similar role or industry are preferred.
💰 Compensation & Benefits
Salary Range: The U.S. annual compensation range for this full-time position is between $130,000 and $150,000 USD/year. This range represents the annual base salary. Actual offers may be higher or lower than this range based on various factors, including (but not limited to) the candidate’s work location, job-related skills, experience, and education.
Benefits:
- Medical, Dental & Vision Insurance
- Flexible Time Off Program
- Paid Holidays
- Paid Parental Leave
- Global Employee Assistance Program (EAP)
Working Hours: Full-time, 40 hours per week
ASSUMPTION: The salary range provided is an estimate based on industry standards for an Executive Assistant role with similar requirements and experience level. Actual compensation may vary based on the factors mentioned.
📌 Applicant Insights
🔍 Company Context
Industry: Software Development, specifically focused on AI and machine learning
Company Size: Medium (501-1,000 employees)
Founded: 2012
Company Description:
- DataRobot delivers AI that maximizes impact and minimizes business risk
- Their platform and applications integrate into core business processes
- Organizations worldwide rely on DataRobot for AI that makes sense for their business—today and in the future
Company Specialties:
- Data Science
- Machine Learning
- Artificial Intelligence
- Automated Machine Learning
- Augmented Analytics
- Time Series Modeling
- AI Production
- AI Experimentation
- and Generative AI
Company Website: https://www.datarobot.com
ASSUMPTION: DataRobot is a well-established company in the AI and machine learning industry, with a strong focus on delivering AI solutions that maximize impact and minimize business risk.
📊 Role Analysis
Career Level: Mid-level to senior
Reporting Structure: This role supports multiple executives across Finance & Legal, People, and Marketing teams. The ideal candidate will work closely with these leaders and their teams to ensure they are operating at maximum efficiency
Work Arrangement: Remote OK, with flexibility to work from various locations
Growth Opportunities:
- Potential to grow within the company as the role evolves and expands
- Opportunities to work cross-functionally and gain exposure to different aspects of the business
- Possibility to develop skills in project management, event planning, and executive support
ASSUMPTION: This role offers opportunities for professional growth and development within a dynamic and innovative company.
🌍 Location & Work Environment
Office Type: Remote, with the option to work from various locations
Office Location(s): California, US - Remote; Washington, US - Remote
Geographic Context:
- Remote work allows for flexibility and work-life balance
- California and Washington offer diverse cultural experiences and opportunities
- Both locations have established tech industries and vibrant startup ecosystems
Work Schedule: Full-time, with the possibility of occasional overtime or flexible hours to accommodate meetings and events
ASSUMPTION: The remote work arrangement provides flexibility and the opportunity to work from various locations, allowing for a better work-life balance.
💼 Interview & Application Insights
Typical Process:
- Online application and resume screening
- Phone or video screen with the hiring manager
- In-depth interview with the hiring manager and team members
- Background check and offer extension
Key Assessment Areas:
- Organizational skills and attention to detail
- Communication skills and ability to manage multiple priorities
- Problem-solving skills and initiative
- Cultural fit and alignment with company values
Application Tips:
- Highlight relevant experience and skills in your resume, focusing on executive support, calendar management, and project coordination
- Tailor your cover letter to demonstrate your understanding of the role and your fit with the company's mission and values
- Prepare examples of your ability to manage complex schedules, coordinate meetings, and support executives
ATS Keywords: Executive Assistant, Calendar Management, Meeting Coordination, Travel Arrangements, Budget Tracking, Invoice Processing, Expense Reporting, Cross-Functional Collaboration, Event Planning, Problem-Solving, Proactivity, Tech Proficiency
ASSUMPTION: The application process for this role is likely to be competitive, and candidates should highlight their relevant experience and skills to increase their chances of success.
🛠️ Tools & Technologies
- Google Workspace (Gmail, Google Calendar, Google Drive)
- Microsoft Office (Word, Excel, PowerPoint)
- Zoom
- Slack
- Expense management platforms (e.g., Concur, Expensify)
ASSUMPTION: Proficiency in these tools is essential for success in this role, as they are commonly used in executive support and project coordination.
👔 Cultural Fit Considerations
Company Values:
- Wow Our Customers
- Set High Standards
- Be Better Than Yesterday
- Be Rigorous
- Assume Positive Intent
- Have the Tough Conversations
- Be Better Together
- Debate, Decide, Commit
- Deliver Results
- Overcommunicate
Work Style:
- Fast-paced and dynamic environment
- Collaborative and cross-functional teamwork
- Strong focus on customer satisfaction and results-driven approach
Self-Assessment Questions:
- Do you thrive in a fast-paced environment and enjoy managing multiple priorities?
- Are you comfortable handling confidential information and working with executives?
- Do you align with DataRobot's company values and mission?
ASSUMPTION: Candidates who are organized, proactive, and able to thrive in a fast-paced environment will be well-suited to this role and the company culture.
⚠️ Potential Challenges
- Managing complex schedules and coordinating meetings across multiple time zones
- Balancing the needs and priorities of multiple executives and teams
- Handling confidential and sensitive information with discretion
- Adapting to a remote work environment and maintaining strong communication with team members
ASSUMPTION: These challenges can be overcome with strong organizational skills, effective communication, and a proactive approach to problem-solving.
📈 Similar Roles Comparison
- This role is similar to an Executive Assistant role in other companies, but with a focus on supporting multiple teams and executives
- Compared to other AI and machine learning companies, DataRobot offers a well-established platform and a strong focus on customer satisfaction
- Career progression in this role may include opportunities to specialize in a specific area or take on more strategic responsibilities
ASSUMPTION: Candidates should research similar roles and companies to better understand the unique aspects of this opportunity and how it aligns with their career goals.
📝 Sample Projects
- Coordinating a quarterly board meeting, including scheduling, preparing materials, and managing logistics
- Supporting a marketing campaign, including event planning, vendor coordination, and budget tracking
- Managing a cross-functional project, including progress tracking, stakeholder communication, and deliverable coordination
ASSUMPTION: These sample projects provide insight into the types of tasks and responsibilities the ideal candidate might encounter in this role.
❓ Key Questions to Ask During Interview
- How do you prioritize and manage multiple schedules and meetings?
- Can you describe a time when you had to handle a sensitive or confidential matter with discretion?
- How do you ensure effective communication and collaboration with remote team members?
- What opportunities are there for professional growth and development within this role?
- How does DataRobot support work-life balance for its employees?
ASSUMPTION: These questions can help candidates better understand the role, the team, and the company culture, and demonstrate their interest and engagement in the opportunity.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Customize your resume to highlight your relevant experience and skills in executive support, calendar management, and project coordination
- Tailor your cover letter to demonstrate your understanding of the role and your fit with the company's mission and values
- Prepare examples of your ability to manage complex schedules, coordinate meetings, and support executives
- Follow up with the hiring manager one week after submitting your application to express your continued interest in the role
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
