Executive Assistant - Marketing

📌 Core Information

🔹 Job Title: Executive Assistant - Marketing

🔹 Company: Snowflake

🔹 Location: Menlo Park, California, United States

🔹 Job Type: Full-Time

🔹 Category: Marketing

🔹 Date Posted: April 18, 2025

🔹 Experience Level: 5-10 years

🔹 Remote Status: On-site

🚀 Job Overview

Key aspects of this role include:

• Supporting Marketing leadership in day-to-day operations
• Managing calendars, travel arrangements, and expenses
• Coordinating meetings and tracking action items
• Building and improving processes and systems
• Assisting with projects and presentation support

ASSUMPTION: This role requires a high level of organization, proactivity, and adaptability to thrive in a fast-paced, dynamic environment.

📋 Key Responsibilities

✅ Perform an extensive range of core administrative tasks, including:

• Managing and maintaining calendars for Marketing leadership
• Managing travel arrangements, expenses, invoices, and purchase orders
• Creating, organizing, and maintaining team mailing lists, folders, and drives
• Attending team meetings and tracking action items
• Coordinating internal and external meetings and preparing summaries
• Building efficient and effective responsiveness into existing operations
• Helping with onboarding materials and ensuring new employees feel welcomed
• Serving as a lead for, and manager of, small projects, including presentation support
• Creating presentations and writing communications as needed
• Other duties as assigned by the Hiring Manager

ASSUMPTION: The role requires a strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently.

🎯 Required Qualifications

Education: Bachelor’s degree

Experience: 5+ years of relevant experience (direct executive support, project management, or event planning experience)

Required Skills:

• Proven ability to manage time efficiently and prioritize multiple stakeholders, functions, and tasks
• Excellent communication and interpersonal skills
• Experience implementing systems, processes, or programs that increase efficiency
• Positive, can-do attitude and willingness to jump into a myriad of projects
• Extreme attention to detail, organized, and responsive
• Embrace and spread the Snowflake culture which revolves around our values
• Experience working with all levels of management, employees, vendors, and customers
• Experience working in Google Docs and Google Calendar

Preferred Skills:

• Experience in the tech industry
• Familiarity with marketing-specific tools and processes

ASSUMPTION: Candidates should have a proven track record of success in a similar role and be comfortable working in a fast-paced, dynamic environment.

💰 Compensation & Benefits

Salary Range: The estimated base salary range for this role is $120,000 - $161,700. Additionally, this role is eligible to participate in Snowflake’s bonus and equity plan.

Benefits:

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement plan
• Flexible spending and health savings account
• At least 12 paid holidays
• Paid time off
• Parental leave
• Employee assistance program

Working Hours: Full-time position with standard business hours, Monday through Friday, with some flexibility for meetings and project deadlines.

ASSUMPTION: The salary range provided is an estimate based on industry standards for similar roles and may vary depending on the candidate's experience and qualifications.

📌 Applicant Insights

🔍 Company Context

Industry: Snowflake is a software development company specializing in data warehousing, cloud, analytics, data lakes, marketing analytics, data applications, data engineering, data science, and data exchange.

Company Size: Snowflake has 5,001-10,000 employees, providing a large and dynamic work environment with ample opportunities for growth and collaboration.

Founded: Snowflake was founded in 2012 and has since grown to become a leading provider of cloud-based data solutions.

Company Description:

• Snowflake delivers the AI Data Cloud, a global network where thousands of organizations mobilize data with near-unlimited scale, concurrency, and performance.
• Inside the AI Data Cloud, organizations unite their siloed data, easily discover and securely share governed data, and execute diverse analytic workloads.
• Wherever data or users live, Snowflake delivers a single and seamless experience across multiple public clouds.

Company Specialties:

• Data Warehousing
• Cloud
• Analytics
• Data Lake
• Marketing Analytics
• Data Applications
• Data Engineering
• Data Science
• Data Exchange

Company Website: http://www.snowflake.com

ASSUMPTION: Snowflake's focus on data and analytics makes this role an excellent fit for candidates interested in the tech industry and data-driven decision-making.

📊 Role Analysis

Career Level: This role is suitable for experienced professionals seeking to advance their careers in executive assistance or project management within the marketing field.

Reporting Structure: The Executive Assistant will report directly to the Marketing leadership team and work closely with various departments to ensure smooth operations and project success.

Work Arrangement: This is an on-site position, requiring the Executive Assistant to be present at the Menlo Park office. However, some flexibility may be available for specific projects or meetings.

Growth Opportunities:

• Potential career advancement within the Marketing department or other areas of the company
• Opportunities to learn and develop new skills through various projects and initiatives
• Exposure to senior leadership and key decision-makers, providing valuable networking and mentorship opportunities

ASSUMPTION: This role offers excellent growth potential for candidates eager to learn, take on new challenges, and make a significant impact on the company's success.

🌍 Location & Work Environment

Office Type: Snowflake's Menlo Park office is a modern, collaborative workspace designed to foster innovation and creativity.

Office Location(s): 1700 Constitution Dr, Menlo Park, CA 94025, United States

Geographic Context:

• Menlo Park is located in the heart of Silicon Valley, providing easy access to tech industry hubs and networking opportunities
• The area offers a diverse range of housing options, cultural attractions, and recreational activities
• Menlo Park has a Mediterranean climate, with mild winters and warm, dry summers

Work Schedule: Standard business hours, Monday through Friday, with some flexibility for meetings and project deadlines. Occasional overtime may be required to meet project deadlines or cover events.

ASSUMPTION: The Menlo Park office provides a dynamic and engaging work environment, with ample opportunities for collaboration and professional growth.

💼 Interview & Application Insights

Typical Process:

• Phone or video screening to assess communication skills and cultural fit
• On-site or virtual interview with the hiring manager and team members to discuss the role and company culture
• Final interview with senior leadership to evaluate the candidate's fit for the role and the organization

Key Assessment Areas:

• Communication and interpersonal skills
• Time management and organizational skills
• Problem-solving abilities and initiative
• Cultural fit and alignment with Snowflake's values

Application Tips:

• Tailor your resume and cover letter to highlight relevant skills and experiences for this role
• Demonstrate your understanding of Snowflake's business and the role's responsibilities in your application materials
• Prepare thoughtful questions to ask during the interview, focusing on the company's culture, growth opportunities, and the team's priorities

ATS Keywords: Executive Assistant, Marketing, Calendar Management, Travel Arrangements, Project Management, Process Improvement, Google Docs, Google Calendar, Snowflake

ASSUMPTION: Snowflake's hiring process is designed to assess candidates' skills, cultural fit, and potential for growth within the organization.

🛠️ Tools & Technologies

• Google Workspace (Google Docs, Google Calendar, Google Sheets)
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Project management tools (Asana, Trello, Jira)
• Marketing-specific tools (Marketo, Salesforce, HubSpot)

ASSUMPTION: Familiarity with these tools is preferred, but not required, as Snowflake provides training and support to help employees develop the necessary skills.

👔 Cultural Fit Considerations

Company Values:

• Customer Success
• Integrity
• Performance
• Innovation
• Inclusion

Work Style:

• Collaborative and team-oriented
• Fast-paced and dynamic
• Results-driven and focused on continuous improvement
• Open and transparent communication

Self-Assessment Questions:

• How do you handle multiple priorities and deadlines in a fast-paced environment?
• Can you provide an example of a time when you improved a process or system to increase efficiency?
• How do you approach working with diverse teams and stakeholders?

ASSUMPTION: Snowflake values candidates who are proactive, adaptable, and committed to driving results through collaboration and innovation.

⚠️ Potential Challenges

• Managing multiple priorities and deadlines in a fast-paced environment
• Adapting to changes in processes, tools, or team structures
• Balancing the needs and expectations of multiple stakeholders
• Working with remote or distributed teams

ASSUMPTION: These challenges can be overcome with strong organizational skills, effective communication, and a proactive approach to problem-solving.

📈 Similar Roles Comparison

• Compared to other Executive Assistant roles, this position offers a unique opportunity to work in the fast-growing tech industry and gain exposure to senior leadership and key decision-makers
• Snowflake's focus on data and analytics sets this role apart from similar positions in other industries
• Career paths for Executive Assistants in the tech industry may vary, with opportunities for advancement in marketing, project management, or other areas of the business

ASSUMPTION: This role provides a strong foundation for a successful career in executive assistance or project management within the tech industry.

📝 Sample Projects

• Managing a high-profile event or conference, including logistics, vendor coordination, and on-site support
• Developing and implementing a new process for tracking and reporting on marketing campaign performance
• Collaborating with cross-functional teams to create and distribute internal communications or presentations

ASSUMPTION: These projects demonstrate the range of responsibilities and opportunities available to the Executive Assistant in this role.

❓ Key Questions to Ask During Interview

• How does this role support the company's strategic initiatives and growth plans?
• What are the most pressing priorities for the Marketing department in the first 90 days?
• How does Snowflake foster a culture of innovation and continuous improvement?
• What opportunities are there for professional development and growth within the Marketing department or the company as a whole?
• How does Snowflake support work-life balance for its employees?

ASSUMPTION: These questions will help candidates better understand the role's responsibilities, the team's priorities, and the company's culture and values.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link: careers.snowflake.com
• Tailor your resume and cover letter to highlight your relevant skills and experiences for this role
• Prepare thoughtful questions to ask during the interview, focusing on the company's culture, growth opportunities, and the team's priorities
• If selected for an interview, be prepared to discuss your relevant experiences and how they align with the role's responsibilities
• Follow up with the hiring manager or HR representative within one week of your interview to express your interest in the role and reiterate your qualifications

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.