Executive Assistant - Marketing, Social Media and Ops

📌 Core Information

🔹 Job Title: Executive Assistant - Marketing, Social Media and Ops

🔹 Company: Pearl

🔹 Location: Remote (Philippines)

🔹 Job Type: Full-time, Entry-Level, Independent Contractor

🔹 Category: Staffing and Recruiting

🔹 Date Posted: 2025-04-29

🔹 Experience Level: Mid-Level (3-5 years)

🔹 Remote Status: Fully Remote

🚀 Job Overview

Key aspects of this role include:

• Providing operational support and streamlining workflows
• Managing marketing and social media projects, with a focus on video content
• Serving as a point of contact and liaison for team members and external stakeholders
• Taking ownership of key strategic projects and ensuring delivery aligns with business objectives
• Contributing to onboarding new hires and developing orientation materials

ASSUMPTION: This role requires a high level of adaptability, strong communication skills, and the ability to thrive in a fast-paced environment. Candidates should be comfortable working with minimal supervision and managing multiple projects simultaneously.

📋 Key Responsibilities

✅ Oversee operational processes, identify inefficiencies, and develop solutions to streamline workflows

✅ Execute social media projects, with a particular focus on video content

✅ Assist with marketing initiatives, leveraging prior experience in growth marketing or project execution

✅ Serve as a point of contact and liaison for team members and external stakeholders

✅ Schedule and coordinate meetings, including accommodating late-night or early-morning calls when needed

✅ Organize reporting systems and provide regular updates to management

✅ Take ownership of key projects, ensuring delivery aligns with business objectives

✅ Collaborate with leadership to clarify priorities and push back when necessary to meet deadlines effectively

✅ Demonstrate curiosity by understanding the business context and asking insightful questions

✅ Contribute to onboarding new hires and developing orientation materials

✅ Maintain and update operational and procedural documentation

ASSUMPTION: The role involves a mix of operational, marketing, and administrative tasks, requiring a versatile candidate with a strong background in multiple disciplines.

🎯 Required Qualifications

Education: Bachelor's degree in Business, Marketing, or a related field (or equivalent experience)

Experience: 3-5 years in operations, project management, or related fields, preferably within FinTech, blockchain, or decentralized finance sectors

Required Skills:

• Strong communication and interpersonal skills
• Ability to thrive in fast-paced environments and adapt to changing priorities
• Excellent problem-solving and decision-making abilities
• Resourceful and self-motivated, with the ability to handle large projects and provide operational oversight
• Familiarity with tools like Google Drive, Slack, Notion, and Telegram
• Experience with project management and communication platforms

Preferred Skills:

• Experience in growth marketing or project execution
• Fluency in multiple languages

ASSUMPTION: Candidates with experience in relevant industries and a strong portfolio of marketing and social media projects will be highly competitive for this role.

💰 Compensation & Benefits

Salary Range: PHP 45,000 - 60,000 per month (based on industry standards for mid-level roles in the Philippines)

Benefits:

• Remote work
• Generous PTO
• Direct mentorship
• Learning & development opportunities
• Global networking
• Work-life balance

Working Hours: 40 hours per week, with core hours between 10 a.m. to 7 p.m. EST

ASSUMPTION: The salary range is estimated based on industry standards for mid-level roles in the Philippines. Actual compensation may vary based on experience and performance.

📌 Applicant Insights

🔍 Company Context

Industry: Staffing and Recruiting, specializing in connecting top international talent with Western companies

Company Size: Small (11-50 employees), which means a more intimate work environment with ample opportunities for growth and impact

Founded: 2022, with a focus on providing a white-glove service model for both clients and candidates

Company Description:

• Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU
• Their clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund
• Pearl provides retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat

Company Specialties:

• Global talent solutions
• White-glove service model
• Connecting top international talent with Western companies

Company Website: www.pearltalent.com

ASSUMPTION: Pearl's focus on working with top-tier candidates and companies creates a competitive and dynamic work environment.

📊 Role Analysis

Career Level: Mid-level, with opportunities for growth and promotion within the company

Reporting Structure: The Executive Assistant will report directly to the leadership team and work closely with various departments

Work Arrangement: Fully remote, with core hours between 10 a.m. to 7 p.m. EST

Growth Opportunities:

• Promotion to higher-level roles within the company
• Working with international clients and candidates
• Developing expertise in multiple areas, such as marketing, operations, and project management

ASSUMPTION: The fully remote work arrangement allows for a high degree of flexibility and work-life balance, while also presenting unique challenges in terms of communication and time management.

🌍 Location & Work Environment

Office Type: Fully remote, with no physical office location

Office Location(s): N/A

Geographic Context:

• The Philippines has a tropical marine climate, with temperatures ranging from 77°F to 91°F (25°C to 33°C) throughout the year
• The country has a vibrant culture, with a mix of Spanish, American, and indigenous influences
• The Philippines is known for its beautiful beaches, rich biodiversity, and friendly people

Work Schedule: 40 hours per week, with core hours between 10 a.m. to 7 p.m. EST

ASSUMPTION: The fully remote work environment requires strong self-motivation, time management, and communication skills to ensure productivity and collaboration.

💼 Interview & Application Insights

Typical Process:

• Application
• Screening
• Skills Assessment
• Top-grading Interview
• Final Interview
• Job Offer
• Onboarding

Key Assessment Areas:

• Communication skills and cultural fit
• Problem-solving and decision-making abilities
• Adaptability and resilience in a fast-paced environment
• Marketing and project management skills

Application Tips:

• Tailor your resume and cover letter to highlight your relevant experience and skills for this role
• Demonstrate your understanding of the company's mission and values in your application materials
• Prepare examples of your marketing and project management work to showcase during the interview

ATS Keywords: Executive Assistant, Marketing, Social Media, Operations, Project Management, Remote Work, Philippines, FinTech, Blockchain, Decentralized Finance, Growth Marketing, Video Content

ASSUMPTION: The interview process is designed to assess candidates' skills, cultural fit, and potential for growth within the company.

🛠️ Tools & Technologies

• Google Drive
• Slack
• Notion
• Telegram
• Project management and communication platforms

ASSUMPTION: Familiarity with these tools is essential for success in this role, as they are used for collaboration, communication, and project management.

👔 Cultural Fit Considerations

Company Values:

• Empowering Talent
• Elevating Companies
• Uniting Success

Work Style:

• Fast-paced and dynamic
• Collaborative and communicative
• Adaptable and resilient

Self-Assessment Questions:

• Do I thrive in fast-paced environments and enjoy managing multiple projects simultaneously?
• Am I comfortable working remotely and managing my own time effectively?
• Do I possess strong communication and interpersonal skills, and am I able to build relationships with diverse stakeholders?

ASSUMPTION: Candidates who align with Pearl's values and work style will be well-suited to this role and the company's culture.

⚠️ Potential Challenges

• Managing multiple projects and priorities simultaneously
• Adapting to a fully remote work environment and maintaining productivity
• Communicating effectively with international team members and clients
• Balancing work-life boundaries in a remote setting

ASSUMPTION: These challenges can be overcome with strong time management, communication, and self-motivation skills.

📈 Similar Roles Comparison

• This role combines operational, marketing, and administrative responsibilities, making it unique compared to more specialized positions
• Working with international clients and candidates provides exposure to diverse cultures and perspectives
• Pearl's focus on top-tier candidates and companies creates a competitive and high-potential work environment

ASSUMPTION: Candidates should consider how this role's unique blend of responsibilities and international focus aligns with their career goals and interests.

📝 Sample Projects

• Managing a social media campaign to promote a new product launch
• Streamlining operational processes to improve efficiency and collaboration
• Developing and implementing a project management system for a cross-functional team

ASSUMPTION: These sample projects illustrate the diverse responsibilities and skills required for success in this role.

❓ Key Questions to Ask During Interview

• How does this role fit into the company's long-term growth plans?
• What opportunities are there for professional development and advancement within the company?
• How does Pearl support work-life balance for its remote employees?
• What are the most significant challenges facing the company in the next year, and how can this role contribute to addressing them?
• How does Pearl foster a culture of collaboration and communication in a fully remote work environment?

ASSUMPTION: These questions demonstrate a candidate's interest in the company's success and their commitment to contributing to its growth.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight your relevant experience and skills for this role
• Prepare examples of your marketing and project management work to showcase during the interview
• Follow up with the hiring manager within one week of submitting your application

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.