Executive Assistant - Marketing & Technology

📌 Core Information

🔹 Job Title: Executive Assistant - Marketing & Technology

🔹 Company: Callaway Golf

🔹 Location: United States

🔹 Job Type: On-site

🔹 Category: Not Specified

🔹 Date Posted: March 31, 2025

🔹 Experience Level: 5-10 years

🔹 Remote Status: On-site

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Providing comprehensive support to the executive team, focusing on Marketing and Technology.
• Managing executive schedules and coordinating travel arrangements to maximize efficiency.
• Facilitating communication and ensuring information flow within the organization.
• Organizing meetings and events with attention to detail and precision.

ASSUMPTION: The emphasis on support for Marketing and Technology implies that the role might interact significantly with teams from these areas, facilitating an understanding of industry-specific challenges and trends.

📋 Key Responsibilities

✅ Maintain and update executive calendars, prioritize meetings, and proactively resolve scheduling conflicts.

✅ Coordinate travel arrangements, managing logistics seamlessly.

✅ Screen and prioritize incoming communications and draft high-level correspondence.

✅ Partner with executives to prepare meeting agendas, organize events, and take precise meeting minutes.

✅ Assist with strategic support tasks, including research, report preparation, and project coordination.

✅ Maintain confidentiality and exercise sound judgment in handling sensitive information.

ASSUMPTION: Emphasis on discretion suggests regular exposure to highly confidential and strategic conversations.

🎯 Required Qualifications

Education: High school diploma or General Education Degree (GED)

Experience: Minimum of 5 years in an administrative support role, preferably supporting executives or large departments

Required Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational and communication skills
• Ability to manage multiple deadlines and prioritize tasks

Preferred Skills:

• Knowledge of SharePoint, Visio, and Adobe PDF
• Experience with project management tools

ASSUMPTION: Given the hybrid nature of the role in Marketing and Technology, familiarity with digital tools and agile project management might be advantageous.

💰 Compensation & Benefits

Salary Range: $36.68 - $55.05 USD hourly

Benefits:

• Comprehensive health care packages
• Retirement savings plans
• Employee discount programs

Working Hours: 40 hours per week, with potential flexibility based on executive schedules

ASSUMPTION: The salary range suggests competitive compensation aligned with typical senior administrative roles within the industry.

📌 Applicant Insights

🔍 Company Context

Industry: Entertainment, with a focus on sports and leisure activities

Company Size: 10,001+ employees, indicative of a large, resource-rich environment supportive of growth opportunities

Founded: Not specified

Company Description:

• Market leader in Modern Golf and active lifestyle products
• Part of a diversified portfolio with brands like Topgolf and Callaway Golf
• Commitment to innovation and superior product performance

Company Specialties:

• Golf equipment and technology
• Active lifestyle apparel and accessories
• Innovative golf entertainment experiences

Company Website: https://www.topgolfcallawaybrands.com

ASSUMPTION: As a prominent entertainment company, Callaway Golf likely values creativity and innovation, key attributes in their hiring processes.

📊 Role Analysis

Career Level: Senior-level assistant role with direct impact on executive operations

Reporting Structure: Reports directly to the executive team, offering insight into leadership decision-making

Work Arrangement: Fully on-site role, likely in a dynamic and collaborative office environment

Growth Opportunities:

• Exposure to high-level strategic planning and decision making
• Professional development through interaction with diverse teams
• Potential leadership pathways within administrative or specialist domains

ASSUMPTION: The role offers significant learning opportunities, particularly for those interested in corporate strategy and marketing technology.

🌍 Location & Work Environment

Office Type: Typical corporate setting, potentially with open-plan spaces to foster collaboration

Office Location(s): Based in Carlsbad, CA, a hub for golf and innovative sports technologies

Geographic Context:

• Located in Southern California, renowned for its vibrant economy and lifestyle amenities
• Proximity to other tech companies and golf industry leaders
• Access to various leisure and sports facilities to balance work and wellness

Work Schedule: Regular business hours with occasional adjustments for travel and event coordination

ASSUMPTION: The location in Carlsbad and the nature of Callaway Golf's operations suggest an energetic work vibe, embracing both innovation and lifestyle wellbeing.

💼 Interview & Application Insights

Typical Process:

• Initial application review by HR
• Phone screening with HR representative
• Panel interview with executive team members

Key Assessment Areas:

• Organizational and time management skills
• Ability to communicate effectively at all organizational levels
• Problem-solving and proactive attitude

Application Tips:

• Highlight relevant administrative experience and technological proficiencies
• Showcase proven examples of problem-solving and initiative
• Demonstrate understanding of Callaway Golf's brand and market positioning

ATS Keywords: Executive support, communication management, schedule management, Microsoft Office proficiency

ASSUMPTION: Interviews likely focus on assessing cultural fit, given Callaway's emphasis on teamwork and diversity.

🛠️ Tools & Technologies

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Project management software tools
• SharePoint for document management and collaboration

ASSUMPTION: The job requires familiarity with digital collaboration tools reflective of a tech-savvy workplace.

👔 Cultural Fit Considerations

Company Values:

• Commitment to innovation
• Diversity and inclusion in the workplace
• Fostering continuous improvement

Work Style:

• Collaborative and team-oriented
• Results-driven and proactive in problem-solving
• Adaptable and open to feedback and learning

Self-Assessment Questions:

• Am I comfortable working in a fast-paced and innovative environment?
• Do I have experience managing competing priorities effectively?
• Am I able to maintain confidentiality and exercise discretion consistently?

ASSUMPTION: The company culture strongly supports innovation and collaboration, crucial for sustaining its leadership in the market.

⚠️ Potential Challenges

• Balancing multiple high-priority tasks and deadlines
• Anticipating needs and preventing miscommunications in fast-paced settings
• Maintaining confidentiality amidst diverse executive interactions
• Adapting to evolving organizational and industry dynamics

ASSUMPTION: The fast-paced and dynamic nature of the role may present challenges in balancing detailed administrative duties with strategic tasks.

📈 Similar Roles Comparison

• Offers greater exposure to marketing and technology than traditional executive assistant roles
• Emphasizes strategic support, aligning with higher-level administrative positions
• Interactive role within a leading entertainment and sports company

ASSUMPTION: Such positions are attractive for individuals aiming to transition into strategic roles within a tech-advanced setting.

📝 Sample Projects

• Coordinating a company-wide marketing strategy meeting
• Developing a comprehensive executive dashboard presentation
• Analyzing communication workflows for increased efficiency

ASSUMPTION: Projects involved might include elements of team coordination, technological integration, and executive support enhancements.

❓ Key Questions to Ask During Interview

• How does this role contribute to the overall objectives of the Marketing and Technology teams?
• What are the most rewarding aspects of working at Callaway Golf?
• Can you elaborate on the training and development opportunities available?
• What are current key projects the executive team is focusing on?
• How does Callaway Golf define and measure success in this role?

ASSUMPTION: Interview questions can focus on growth opportunities, team dynamics, and clarify expectations for role success.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through the Callaway Golf careers page
• Include a cover letter detailing your relevant experience and interest in Callaway Golf
• Prepare for a potential phone screening by researching the company and its competitive market position
• Be ready for a competency-based interview that assesses your problem-solving skills and organizational strength
• Follow up with a thank-you email to express continued interest in the position

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.