Executive Assistant to Chief Brand Officer

📌 Core Information

🔹 Job Title: Executive Assistant to Chief Brand Officer

🔹 Company: Shiseido

🔹 Location: Tokyo, Tōkyō, Japan

🔹 Job Type: On-site

🔹 Category: 🎨 Brand & Creative Marketing

🔹 Date Posted: April 2, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: On-site

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Supporting the Chief Brand Officer and a Vice President
• Managing the executive calendar
• Arranging travel for both domestic and international trips
• Executing administrative tasks like expense management and meeting coordination
• Supporting departmental events administratively and logistically

ASSUMPTION: The role requires adaptability and multitasking capabilities due to the dynamic nature of executive assistance, especially in a fast-paced environment like NYC.

📋 Key Responsibilities

✅ Calendar Management for executives

✅ Travel arrangements, including visas for international travel

✅ Meeting coordination and scheduling

✅ Conducting all necessary administrative tasks, such as managing expense reports

✅ Supporting departmental and company events

ASSUMPTION: Being able to handle additional responsibilities for another Vice President may lead to salary increments, indicating a growth opportunity within the position.

🎯 Required Qualifications

Education: Not specified

Experience: 3-5 years as an Executive Assistant or similar role

Required Skills:

• Business-level proficiency in Japanese
• Proficient in Microsoft Office Suite, including Teams and Zoom
• Strong interpersonal and communication skills

Preferred Skills:

• Business-level proficiency in English
• Experience in a multinational company setting

ASSUMPTION: Language skills are crucial given the global nature of the company, emphasizing communication across diverse teams.

💰 Compensation & Benefits

Salary Range: Not specified, but salary increase potential if handling additional responsibilities

Benefits:

• Potential for salary increases based on scope of responsibilities
• Exposure to international business practices
• Career growth opportunities within a global brand

Working Hours: 40 hours per week

ASSUMPTION: While specific financial benefits are not detailed, the role offers significant professional growth within a major company, which can be a key motivator for potential applicants.

📌 Applicant Insights

🔍 Company Context

Industry: Personal Care Product Manufacturing

Company Size: 10,001+ employees worldwide, offering diverse career paths

Founded: Not specified, but rich history indicates over 150 years of innovation

Company Description:

• One of the top cosmetics companies globally, operating in 120 countries and regions
• Committed to beauty innovations that offer solutions to social issues and drive sustainable practices
• Renowned for a portfolio that includes luxury brands such as SHISEIDO, NARS, and Clé de Peau Beauté

Company Specialties:

• Prestige Fragrances and Skincare
• Japanese Aesthetic and Quality
• Innovative Makeup Products

Company Website: https://corp.shiseido.com/en/

ASSUMPTION: Shiseido's standing as a global leader in cosmetics offers employees a prestigious brand affiliation and ample resources for professional growth.

📊 Role Analysis

Career Level: Staff level, providing a foundational role with potential upward mobility

Reporting Structure: Reports to a Group Manager, with interactions involving senior executives

Work Arrangement: On-site at Shiodome Office, Tokyo

Growth Opportunities:

• Possibility of managing more executive roles can lead to salary enhancement
• Exposure to high-level strategic initiatives
• Opportunity to build valuable networks across the global organization

ASSUMPTION: The role presents career growth through expanded responsibilities and the consequential increase in salary, aligning with career motivation potential.

🌍 Location & Work Environment

Office Type: Corporate office environment

Office Location(s): Shiodome Office, Minato-ku, Tokyo, Japan

Geographic Context:

• Located in a bustling business district of Tokyo, offering easy access to major transport hubs
• Opportunities for networking in one of Asia's key economic centers
• Exposed to a diverse, international business culture

Work Schedule: Standard business hours with a full-time schedule

ASSUMPTION: The centralized location in Tokyo provides an ideal setting for a dynamic work environment, conducive to professional development and collaboration in a cosmopolitan city.

💼 Interview & Application Insights

Typical Process:

• Initial resume screening through internal channels
• First round interview focusing on experience and skills
• Second round interview with focus on cultural fit and role-specific scenarios

Key Assessment Areas:

• Proficiency in language and technical tools
• Interpersonal and organizational skills
• Adaptability to a multinational environment

Application Tips:

• Highlight experience working in similar executive assistant roles
• Showcase language proficiency and willingness to work in a Japanese cultural environment
• Emphasize any experience with multinational corporation operations

ATS Keywords: Executive Assistance, Calendar Management, Travel Coordination, Expense Management, Bilingual Japanese-English

ASSUMPTION: The typical recruitment process in a prestigious Japanese firm might involve rigorous cultural and capability assessments to ensure alignment with company standards and values.

🛠️ Tools & Technologies

• Microsoft Office Suite (PowerPoint, Word, Excel)
• Outlook for email and calendar management
• Collaboration tools such as Teams and Zoom

ASSUMPTION: Proficiency in these technologies is crucial for efficiency in administrative tasks and remote collaboration, essential skills for an executive assistant.

👔 Cultural Fit Considerations

Company Values:

• Innovation in beauty solutions
• Commitment to sustainability
• Global collaboration

Work Style:

• Team-oriented with a focus on collaboration
• Highly organized and detail-oriented
• Flexible and adaptable to change

Self-Assessment Questions:

• Am I comfortable managing schedules and coordinating complex travel arrangements?
• Do I possess the language skills necessary to communicate effectively in a Japanese business environment?
• Can I thrive in a dynamic, fast-paced environment that requires constant adaptation?

ASSUMPTION: The importance of cultural fit cannot be overstated; understanding and aligning with company values and work style is crucial for success in this role.

⚠️ Potential Challenges

• Navigating language barriers in a bilingual work setting
• Balancing the needs of multiple executives
• Managing time-sensitive tasks under pressure
• Adapting to varying cultural expectations and business practices

ASSUMPTION: The potential challenges primarily revolve around cultural and language barriers, which require flexibility and strong communication skills to manage effectively.

📈 Similar Roles Comparison

• Differences in cultural expectations when compared to US-based executive assistant roles
• Unique travel coordination challenges due to Tokyo's international business environment
• Emphasis on bilingual abilities as compared to roles in single-language settings

ASSUMPTION: While the core duties of executive assistants remain consistent, the unique challenges and expectations in this role are driven by the multicultural and multilingual context of the company and its location.

📝 Sample Projects

• Coordinating a major international business event
• Managing executive schedules during a multi-national product launch
• Organizing cultural and team-building activities between global offices

ASSUMPTION: Sample projects are indicative of the dynamic nature of the role, requiring proactive management and innovative problem-solving within a global business framework.

❓ Key Questions to Ask During Interview

• What are the main expectations for this role within the first 90 days?
• How does the company support the professional growth of its executive assistants?
• Can you provide insight into the typical interaction between different departments?
• What tools and resources does Shiseido provide to facilitate remote collaboration if necessary?
• How does Shiseido measure success for this position?

ASSUMPTION: These questions aim to clarify job expectations, understand company support structures, and gauge the role's alignment with personal career goals.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through the Shiseido career page on their website
• Prepare a detailed resume highlighting relevant experience and skills
• Include a cover letter tailored to your proficiency in bilingual executive support
• Ensure all documents showcase your familiarity with the necessary tools
• Send in all applications before the designated closing date for consideration

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.