Executive Associate II US Milvexian Marketing

📌 Core Information

🔹 Job Title: Executive Associate II - US Milvexian Marketing

🔹 Company: Bristol Myers Squibb

🔹 Location: Princeton Pike - NJ

🔹 Job Type: Full-Time

🔹 Category: Pharmaceuticals

🔹 Date Posted: May 7, 2025

🔹 Experience Level: 10+ years

🔹 Remote Status: Hybrid (2 days on-site)

🚀 Job Overview

Key aspects of this role include:

• Providing administrative support to the Vice President, Executive Director, and Directors of the US Commercial milvexian team
• Managing complex calendars and coordinating travel arrangements
• Organizing meetings and supporting project-focused duties
• Handling confidential information and maintaining discretion
• Working collaboratively with matrix teams and other administrative assistants

ASSUMPTION: This role requires a high level of organization, multitasking, and adaptability to thrive in a fast-paced environment. The ideal candidate will have proven administrative experience supporting executives and be comfortable working with sensitive information.

📋 Key Responsibilities

✅ Perform highly diverse and complex administrative functions, including proactive calendar management, travel arrangements, expense reports, recruiting activities, onboarding, and offboarding

✅ Organize and plan meetings, including across the J&J/BMS Alliance

✅ Serve as a resource for the full marketing team regarding Workday, IT, budget, and expense questions

✅ Anticipate needs, prioritize activities, and act based on an understanding of department objectives and business needs

✅ Ensure manager's preparedness for meetings by assembling meeting materials, assisting with PowerPoint presentations, and pre-reads

✅ Anticipate key issues, implement action plans, and course correct when necessary

✅ Demonstrate strong decision-making capability to guide assigned projects to successful conclusions and meet deadlines

✅ Maintain professional and technical knowledge by remaining current with BMS continuous learning modules

✅ Support team culture and exhibit a positive work attitude, high productivity, and a collaborative approach

ASSUMPTION: The role requires a high degree of independence, initiative, and the ability to work effectively with minimal supervision. The ideal candidate will be proactive, detail-oriented, and able to manage multiple priorities simultaneously.

🎯 Required Qualifications

Education: Bachelor's degree or equivalent experience

Experience: At least 8 years of administrative experience with significant experience supporting an executive and big team

Required Skills:

• Strong interpersonal skills in dealing with all levels of management internally and externally
• Strong communication skills, including excellent verbal and written skills
• Proven ability to handle sensitive information or situations with confidentiality, discretion, diplomacy, and good judgment
• Ability to work and think independently with excellent judgment and provide high-quality work with attention to detail
• In-depth knowledge of company internal systems, policies, and procedures
• Proficient in Microsoft Office, Outlook, Concur, Purchasing systems, and WorkDay

Preferred Skills:

• Experience working with the J&J/BMS Alliance
• Familiarity with Demand Management, SharePoint, and Microsoft Teams

ASSUMPTION: The ideal candidate will have a proven track record of success in a similar role, with a strong commitment to confidentiality and a proactive approach to administrative tasks.

💰 Compensation & Benefits

Salary Range: $80,000 - $120,000 per year (based on industry standards for a similar role in the Princeton, NJ area)

Benefits:

• Competitive benefits package
• Flexibility and work-life balance
• Opportunities for professional growth and development

Working Hours: Full-time, with a hybrid work arrangement (2 days on-site)

ASSUMPTION: The salary range provided is an estimate based on industry standards for a similar role in the Princeton, NJ area. The actual salary may vary depending on the candidate's experience, skills, and qualifications.

📌 Applicant Insights

🔍 Company Context

Industry: Pharmaceutical Manufacturing. Bristol Myers Squibb is a global biopharmaceutical company focused on discovering, developing, and delivering innovative medicines for patients with serious diseases.

Company Size: 10,001+ employees. As a large organization, Bristol Myers Squibb offers a wide range of opportunities for career growth and development.

Founded: 1887. Bristol Myers Squibb has a rich history and a strong commitment to improving patient outcomes through scientific innovation.

Company Description:

• Bristol Myers Squibb is dedicated to transforming patients' lives through science, with a focus on oncology, hematology, immunology, cardiovascular disease, and fibrosis
• The company is committed to promoting health equity and improving health outcomes for populations disproportionately affected by serious diseases
• Bristol Myers Squibb offers a supportive work environment that fosters innovation, collaboration, and professional growth

Company Specialties:

• Biotechnology
• Innovation
• Great place to work
• Pharmaceuticals
• Research and development
• Healthcare

Company Website: http://www.bms.com

ASSUMPTION: Bristol Myers Squibb is a well-established company with a strong reputation in the biopharmaceutical industry. The company's focus on innovation and improving patient outcomes makes it an attractive employer for individuals seeking a challenging and rewarding career in the pharmaceutical sector.

📊 Role Analysis

Career Level: Mid-level to senior administrative role, with the opportunity for growth and development within the organization

Reporting Structure: The Executive Associate reports directly to the Vice President and works closely with the Executive Director and Directors of the US Commercial milvexian team

Work Arrangement: Hybrid (2 days on-site), with the opportunity for flexible work arrangements based on business needs

Growth Opportunities:

• Progression to a senior administrative role within the organization
• Expansion of responsibilities and project management opportunities
• Potential to work on cross-functional teams and gain exposure to different aspects of the business

ASSUMPTION: The Executive Associate role offers a unique opportunity for individuals with strong administrative skills to grow and develop within a dynamic and innovative organization. The role provides exposure to senior leadership and the opportunity to work on high-impact projects that drive business success.

🌍 Location & Work Environment

Office Type: Corporate office environment with a hybrid work arrangement (2 days on-site)

Office Location(s): 3401 Princeton Pike, Lawrence Township, NJ 08648, US

Geographic Context:

• The Princeton, NJ area offers a high quality of life, with excellent schools, cultural attractions, and recreational opportunities
• The area is home to a thriving biopharmaceutical industry, with numerous employment opportunities
• The office is conveniently located near major highways and public transportation

Work Schedule: Full-time, with a hybrid work arrangement (2 days on-site) and flexible hours based on business needs

ASSUMPTION: The Princeton, NJ area offers a desirable work-life balance, with a combination of urban and suburban living options, excellent schools, and a thriving biopharmaceutical industry. The hybrid work arrangement provides the opportunity for flexibility and a better work-life balance.

💼 Interview & Application Insights

Typical Process:

• Online application and resume submission
• Phone or video screening with the hiring manager
• In-person or virtual interview with the hiring manager and potential team members
• Final interview with senior leadership
• Background check and onboarding

Key Assessment Areas:

• Administrative skills and experience
• Communication and interpersonal skills
• Problem-solving and decision-making abilities
• Attention to detail and organizational skills
• Cultural fit and alignment with company values

Application Tips:

• Tailor your resume and cover letter to highlight relevant administrative experience and skills
• Demonstrate your ability to handle sensitive information and maintain confidentiality
• Prepare examples of your experience managing complex calendars, coordinating travel arrangements, and organizing meetings
• Research Bristol Myers Squibb and the pharmaceutical industry to show your enthusiasm and understanding of the role

ATS Keywords: Executive Associate, Administrative Support, Calendar Management, Travel Arrangements, Expense Reports, Recruiting Activities, Onboarding, Confidentiality, Decision Making, Problem Solving, Microsoft Office, Communication, Interpersonal Skills, Attention to Detail, Team Collaboration, Adaptability, Project Management

ASSUMPTION: The application process for the Executive Associate role at Bristol Myers Squibb is competitive, and candidates should tailor their application materials to highlight their relevant experience and skills. The interview process focuses on assessing administrative skills, communication abilities, and cultural fit.

🛠️ Tools & Technologies

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Concur for expense management
• WorkDay for HR and administrative tasks
• Potentially, Demand Management, SharePoint, and Microsoft Teams for specific projects or teams

ASSUMPTION: The Executive Associate role requires proficiency in Microsoft Office Suite and familiarity with company-specific tools and technologies, such as Concur and WorkDay. Depending on the specific team or project, the role may also require familiarity with additional tools and technologies.

👔 Cultural Fit Considerations

Company Values:

• Patient-centric: Putting patients first in all that we do
• Innovation: Pursuing bold ideas that transform the future of healthcare
• Accountability: Taking personal responsibility for our actions and delivering on our commitments
• Respect: Valuing and appreciating the diversity of our people, our customers, and our partners
• Integrity: Upholding the highest ethical standards in all that we do

Work Style:

• Collaborative: Working together to achieve common goals
• Adaptable: Embracing change and finding new ways to solve problems
• Results-driven: Focusing on delivering meaningful outcomes for patients and the business

Self-Assessment Questions:

• How do you demonstrate patient-centricity in your administrative role?
• Can you provide an example of a time when you had to adapt to a significant change in your work environment, and how did you handle it?
• How do you prioritize and manage multiple projects and deadlines while maintaining a high level of accuracy and attention to detail?

ASSUMPTION: Bristol Myers Squibb values a diverse and inclusive work environment, with a strong commitment to patient-centricity, innovation, accountability, respect, and integrity. The ideal candidate for the Executive Associate role will be a collaborative, adaptable, and results-driven individual who aligns with the company's values and work style.

⚠️ Potential Challenges

• The role may require working with sensitive information and maintaining confidentiality
• The pace of work can be fast and demanding, requiring strong organizational skills and the ability to multitask
• The role may require working with matrix teams and navigating complex organizational structures
• The hybrid work arrangement may present challenges in terms of communication and collaboration with on-site team members

ASSUMPTION: The Executive Associate role presents unique challenges and opportunities for individuals with strong administrative skills and a commitment to confidentiality. The role requires a high degree of organization, multitasking, and adaptability to thrive in a fast-paced environment.

📈 Similar Roles Comparison

• The Executive Associate role is similar to an Executive Assistant or Senior Administrative Assistant role, but with a focus on supporting a team of executives rather than a single individual
• The role may require more project management and strategic planning than a traditional administrative role
• The career path for an Executive Associate may lead to roles such as Senior Executive Assistant, Office Manager, or Project Manager, depending on the individual's skills and interests

ASSUMPTION: The Executive Associate role is similar to other administrative roles but offers unique opportunities for growth and development within a dynamic and innovative organization. The role may require more project management and strategic planning than a traditional administrative role, and the career path may vary depending on the individual's skills and interests.

📝 Sample Projects

• Managing the calendar and travel arrangements for a team of executives attending an international conference
• Organizing a cross-functional team meeting to discuss a strategic initiative and facilitating a productive discussion
• Coordinating the onboarding and offboarding process for new team members, including ensuring all necessary paperwork is completed and equipment is provided

ASSUMPTION: The Executive Associate role involves a wide range of projects, from managing complex calendars and travel arrangements to organizing meetings and supporting strategic initiatives. The role requires strong organizational skills, attention to detail, and the ability to work effectively with a variety of stakeholders.

❓ Key Questions to Ask During Interview

• Can you describe the team dynamics and how the Executive Associate role fits into the team structure?
• How does the company support work-life balance for employees in hybrid work arrangements?
• What opportunities are there for professional growth and development within the role and the organization?
• How does the company approach diversity, equity, and inclusion, and what initiatives are in place to support these values?
• What is the company's approach to sustainability and environmental responsibility, and how does this relate to the role and the industry?

ASSUMPTION: The Executive Associate role offers a unique opportunity to work with a dynamic and innovative team and contribute to the success of a leading biopharmaceutical company. The ideal candidate will be proactive, detail-oriented, and committed to delivering high-quality work with a positive attitude.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link: https://bristolmyerssquibb.wd5.myworkdayjobs.com/BMS/job/Princeton---NJ---US/Executive-Associate-II-US-Milvexian-Marketing_R1591749-1
• Tailor your resume and cover letter to highlight your relevant administrative experience and skills
• Prepare for interview questions related to your administrative experience, problem-solving abilities, and cultural fit
• Research Bristol Myers Squibb and the pharmaceutical industry to demonstrate your enthusiasm and understanding of the role
• Follow up with the hiring manager one week after submitting your application to express your interest in the position

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.