📌 Core Information
🔹 Job Title: Intermediate Advisor, Communications and Marketing
🔹 Company: University of Ottawa
🔹 Location: Ottawa, Ontario, Canada
🔹 Job Type: Full-Time
🔹 Category: Communications and Marketing
🔹 Date Posted: April 14, 2025
🔹 Experience Level: 2-5 years
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Developing and executing communication and marketing plans for the Recreation and Varsity Sports sector.
- Creating web content, managing media relations, and leading event planning efforts.
- Collaborating with internal and external stakeholders to promote the sector's programs and activities.
- Ensuring compliance with established policies, standards, and budget limits.
ASSUMPTION: This role requires a high level of creativity, strong communication skills, and the ability to work effectively with diverse teams and stakeholders.
📋 Key Responsibilities
✅ Develop and execute an annual communications plan for the sector, including writing content for various platforms and coordinating translation.
✅ Design and implement marketing strategies, including creating marketing material and collaborating with graphic designers and other resources.
✅ Monitor and analyze the performance of marketing and communications activities/products, and coordinate improvements as needed.
✅ Conduct market research studies and analyze results to identify potential new markets and program/service offerings.
✅ Act as the first point of contact for media relations, facilitating responses to media requests and making referrals to subject matter experts when necessary.
✅ Provide advice and tools to employees of the sector in the preparation of communications and promotional material, ensuring compliance with visual identity and communication policies.
✅ Anticipate requirements and generate web content to meet ongoing business needs, ensuring compliance with web, official language, and accessibility standards.
✅ Lead all aspects of planning and execution for small- to mid-sized events, including forming event planning committees, identifying elements and timelines, and monitoring progress.
✅ Participate in internal and external meetings and events to facilitate outreach, engagement, and collaboration, and represent the sector during external recruitment activities.
ASSUMPTION: This role may require occasional travel outside of the city and working outside of normal office hours to facilitate recruitment activities.
🎯 Required Qualifications
Education: A postsecondary degree in a related discipline is required.
Experience: A minimum of 3 years of demonstrated experience in a similar role is required.
Required Skills:
- Knowledge of marketing and communications principles.
- Bilingualism - French and English (spoken and written).
- Advanced knowledge of computer systems and software, including graphic design and web applications, social media platforms, spreadsheets, databases, Internet, and e-mail.
- Knowledge of web accessibility guidelines and experience in their application.
- Experience in developing and implementing a communications plan.
- Experience giving presentations to large groups in both official languages.
- Experience in event planning and organization.
- Experience managing projects.
- Strong public relations, interpersonal, and communication skills.
- Strong organizational skills.
Preferred Skills:
- Experience working in a university setting.
- Knowledge of the University of Ottawa's brand and visual identity guidelines.
ASSUMPTION: While not explicitly stated, familiarity with the University of Ottawa's mission, values, and culture may be beneficial for this role.
💰 Compensation & Benefits
Salary Range: $77,637.00 - $98,070.00 per year
Benefits:
- Defined Benefit Pension Plan
- Group Insurance Coverage
- Employee and Family Assistance Program
Working Hours: 35 hours per week
ASSUMPTION: The salary range provided is based on the University of Ottawa's salary grades and is inclusive of the benefits package mentioned above.
📌 Applicant Insights
🔍 Company Context
Industry: The University of Ottawa is a comprehensive research university located in the national capital of Canada. It is the largest bilingual (English-French) university in the world.
Company Size: The University of Ottawa has over 5,000 employees, providing a large and diverse work environment.
Founded: The University of Ottawa was founded in 1848 and is the oldest post-secondary institution in Ottawa.
Company Description:
- The University of Ottawa is committed to providing a world-class education and fostering research excellence in both official languages.
- It offers a wide range of career opportunities and professional development pathways to its employees.
- The University of Ottawa values diversity, inclusion, and collaboration, and strives to create a positive and supportive work environment.
Company Specialties:
- Education and research
- Student services and support
- Community engagement and partnerships
Company Website: https://www.uottawa.ca/
ASSUMPTION: The University of Ottawa's commitment to bilingualism and diversity makes it an attractive employer for candidates seeking a dynamic and inclusive work environment.
📊 Role Analysis
Career Level: This role is at the intermediate level, requiring a combination of relevant education and experience.
Reporting Structure: The Intermediate Advisor, Communications and Marketing reports directly to the Director of Communications and Marketing for the Recreation and Varsity Sports sector.
Work Arrangement: This is an on-site position, with occasional travel and flexible hours required to facilitate recruitment activities.
Growth Opportunities:
- Progression to a senior advisor role within the sector or a similar role in another sector of the university.
- Opportunities to gain experience in event planning, project management, and stakeholder engagement.
- Access to professional development and training opportunities through the university's human resources department.
ASSUMPTION: The University of Ottawa's large and diverse workforce provides ample opportunities for career growth and development.
🌍 Location & Work Environment
Office Type: The University of Ottawa's main campus is located in the Sandy Hill neighborhood of Ottawa, with additional facilities throughout the city.
Office Location(s): 550 Cumberland St, Ottawa, Ontario K1N 6N5, CA
Geographic Context:
- Ottawa is the capital of Canada and the second-largest city in the province of Ontario.
- The city is bilingual, with a significant French-speaking population, reflecting the University of Ottawa's commitment to bilingualism.
- Ottawa offers a high quality of life, with a wide range of cultural, recreational, and educational opportunities.
Work Schedule: The work schedule for this role is Monday to Friday, 8:30 AM to 4:30 PM, with occasional travel and flexible hours required to facilitate recruitment activities.
ASSUMPTION: The University of Ottawa's main campus provides a dynamic and engaging work environment, with a diverse student body and a wide range of academic and extracurricular activities.
💼 Interview & Application Insights
Typical Process:
- Online application submission through the University of Ottawa's careers website.
- Phone or video screening with the hiring manager or a member of the human resources team.
- In-person or virtual interview with the hiring manager and other members of the team.
- Final reference and background check.
Key Assessment Areas:
- Communication and interpersonal skills, both in English and French.
- Creativity and initiative in developing and implementing marketing and communications plans.
- Experience with event planning and project management.
- Familiarity with the University of Ottawa's brand and visual identity guidelines.
Application Tips:
- Tailor your resume and cover letter to highlight your relevant experience and skills for this role.
- Demonstrate your proficiency in both English and French in your application materials.
- Prepare examples of your marketing and communications work, as well as any event planning or project management experience, to discuss during the interview.
- Research the University of Ottawa's mission, values, and commitment to bilingualism to show your enthusiasm for the role and the institution.
ATS Keywords: Marketing, Communications, Bilingual, Event Planning, Project Management, University of Ottawa, Recreation and Varsity Sports, Communications and Marketing Plan, Media Relations
ASSUMPTION: The University of Ottawa's human resources department uses an Applicant Tracking System (ATS) to manage job applications, so including relevant keywords in your resume can help your application stand out.
🛠️ Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Adobe Creative Suite (Photoshop, Illustrator, InDesign)
- Content Management Systems (CMS) for web content management
- Social media platforms (Facebook, Twitter, Instagram, LinkedIn)
- Email marketing platforms (Mailchimp, Constant Contact)
- Graphic design and web applications
ASSUMPTION: The University of Ottawa provides access to the necessary tools and technologies for this role, and may offer training and development opportunities to enhance skills in these areas.
👔 Cultural Fit Considerations
Company Values:
- Excellence in research and teaching
- Collaboration and teamwork
- Accountability and integrity
- Inclusion and diversity
- Community engagement and partnerships
Work Style:
- Dynamic and fast-paced work environment
- Opportunities for creativity and innovation
- Strong focus on collaboration and teamwork
- Flexible and adaptable work schedule
Self-Assessment Questions:
- Do you have strong communication skills in both English and French?
- Are you comfortable working in a dynamic and fast-paced environment, with occasional travel and flexible hours?
- Do you have experience with event planning and project management?
- Are you familiar with the University of Ottawa's brand and visual identity guidelines?
ASSUMPTION: The University of Ottawa values candidates who are enthusiastic about its mission, committed to its values, and eager to contribute to its ongoing success.
⚠️ Potential Challenges
- The University of Ottawa is a large and complex organization, with a wide range of stakeholders and competing priorities. This can present challenges in terms of communication and project management.
- The University of Ottawa's commitment to bilingualism may require additional time and effort to ensure that communications and marketing materials are effectively translated and adapted for both English and French audiences.
- The University of Ottawa's main campus is located in a bustling urban environment, which may present challenges in terms of parking, traffic, and noise.
- The University of Ottawa's academic calendar follows a semester system, with breaks and holidays that may impact work schedules and project timelines.
ASSUMPTION: The University of Ottawa's human resources department offers resources and support to help employees navigate potential challenges and succeed in their roles.
📈 Similar Roles Comparison
- This role is similar to communications and marketing roles in other sectors of the university, as well as in other educational institutions and organizations. However, the University of Ottawa's commitment to bilingualism and its large and diverse student body make this role unique.
- The University of Ottawa's commitment to research and teaching excellence sets it apart from other educational institutions, providing opportunities for collaboration and engagement with leading scholars and researchers.
- This role offers opportunities for career growth and development within the University of Ottawa, as well as within the broader educational and communications sectors.
ASSUMPTION: The University of Ottawa's unique combination of size, diversity, and commitment to excellence makes it an attractive employer for candidates seeking a dynamic and challenging work environment.
📝 Sample Projects
- Developing and implementing a marketing and communications plan for a new student recruitment initiative.
- Creating and managing a social media campaign to promote an upcoming event or program.
- Designing and producing marketing materials for a new product or service launch.
- Planning and executing an event to celebrate the achievements of the Recreation and Varsity Sports sector.
ASSUMPTION: The University of Ottawa's diverse range of programs and activities provides ample opportunities for marketing and communications professionals to gain experience in a wide range of projects and initiatives.
❓ Key Questions to Ask During Interview
- Can you describe the team structure and dynamics within the Recreation and Varsity Sports sector?
- How does this role fit into the overall communications and marketing strategy for the University of Ottawa?
- What opportunities are there for professional development and growth within this role and the University of Ottawa more broadly?
- How does the University of Ottawa support work-life balance for its employees?
- What are the key priorities and challenges for the Recreation and Varsity Sports sector in the coming year, and how can this role contribute to addressing them?
ASSUMPTION: The University of Ottawa values candidates who are proactive and engaged, and encourages applicants to ask thoughtful and insightful questions during the interview process.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through the University of Ottawa's careers website: https://www2.uottawa.ca/hr/careers/jobsearch.html
- Tailor your resume and cover letter to highlight your relevant experience and skills for this role, with a focus on your communication and marketing expertise, event planning experience, and proficiency in both English and French.
- Prepare examples of your marketing and communications work, as well as any event planning or project management experience, to discuss during the interview.
- Research the University of Ottawa's mission, values, and commitment to bilingualism to show your enthusiasm for the role and the institution.
- Follow up with the hiring manager or human resources representative within one week of submitting your application to confirm receipt and inquire about the status of your application.
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
