Marketing Admin Assistant

📌 Core Information

🔹 Job Title: Marketing Admin Assistant

🔹 Company: UPS

🔹 Location: Pune, Maharashtra, India

🔹 Job Type: Full-Time, Temporary

🔹 Category: Marketing

🔹 Date Posted: July 30, 2025

🔹 Experience Level: Entry-Level (0-2 years)

🔹 Remote Status: On-site

🚀 Job Overview

Key aspects of this role include:

• Preparing customized contracts based on customer requirements
• Analyzing requests and creating/amending contracts within agreed timelines
• Processing tasks with a high degree of accuracy and attention to detail
• Aligning shipper with existing contracts and creating incentives templates

ASSUMPTION: This role requires strong administrative skills, attention to detail, and the ability to work efficiently under pressure.

📋 Key Responsibilities

✅ Prepare customized contracts based on customer requirements

✅ Analyze requests and create/amend contracts in accordance with pricing requests

✅ Process tasks accurately and within agreed timelines

✅ Align shipper with existing contracts and create incentives templates

ASSUMPTION: The role may involve working with sensitive information and maintaining confidentiality.

🎯 Required Qualifications

Education: Graduate/Postgraduate in any discipline

Experience: 0-2 years of relevant experience

Required Skills:

• Eye for detail and good accuracy
• Good analytical skills
• Flexibility and ability to meet deadlines
• Fluency in English (speaking/writing)
• Good knowledge of MS Excel
• Flexibility to extend/change shift when necessary

Preferred Skills:

• Previous experience in a similar role
• Knowledge of UPS systems

ASSUMPTION: Candidates with relevant experience in administrative or marketing roles may be given preference.

💰 Compensation & Benefits

Salary Range: INR 2,50,000 - 3,50,000 per annum (Estimated based on industry standards for entry-level marketing admin roles in Pune)

Benefits:

• Medical and dental insurance
• Retirement savings plan
• Employee discounts on UPS services
• Opportunities for career growth and development

Working Hours: 8:30 AM - 5:30 PM / 11:30 AM - 8:30 PM (Shift timings may vary based on business needs)

ASSUMPTION: The salary range provided is an estimate and may vary based on individual performance and company policies.

📌 Applicant Insights

🔍 Company Context

Industry: UPS operates in the truck transportation industry, with a focus on logistics, distribution, and express package pickup services.

Company Size: UPS is a large organization with over 10,000 employees worldwide. This means there are ample opportunities for career growth and development.

Founded: UPS was founded in 1907 and has since grown into a global leader in logistics and transportation services.

Company Description:

• UPS is committed to delivering what matters to its customers, employees, and communities worldwide.
• The company offers innovative solutions to meet the evolving needs of its customers, from small businesses to Fortune 500 companies.
• UPS is also committed to sustainability and social responsibility, with initiatives focused on environmental stewardship, community involvement, and diversity and inclusion.

Company Specialties:

• Logistics and supply chain management
• Express package delivery and tracking
• Freight forwarding and customs brokerage
• Contract logistics and warehousing

Company Website: https://about.ups.com/

ASSUMPTION: UPS's large size and global presence offer numerous opportunities for career growth and development, as well as exposure to diverse industries and markets.

📊 Role Analysis

Career Level: This role is an entry-level position within the marketing department. It provides an opportunity to gain experience in marketing administration and contract management.

Reporting Structure: The Marketing Admin Assistant reports directly to the Marketing Manager or a similar role within the marketing department.

Work Arrangement: This role is on-site, with the possibility of flexible working hours based on business needs.

Growth Opportunities:

• Progression to more senior roles within the marketing department, such as Marketing Coordinator or Marketing Specialist
• Opportunities to work on cross-functional projects and gain exposure to other areas of the business
• Potential to develop skills in contract management, customer relationship management, and marketing strategy

ASSUMPTION: Successful performance in this role may lead to opportunities for career progression within the marketing department or other areas of the business.

🌍 Location & Work Environment

Office Type: UPS's Pune office is a corporate environment with a focus on collaboration and teamwork.

Office Location(s): UPS's Pune office is located in the Pune District of Maharashtra, India.

Geographic Context:

• Pune is a major city in the Indian state of Maharashtra, known for its educational institutions, IT industry, and cultural heritage.
• The city offers a mix of traditional and modern amenities, with a vibrant cultural scene and numerous recreational opportunities.
• Pune has a tropical savanna climate, with hot and humid summers and mild winters.

Work Schedule: The work schedule for this role is typically Monday to Friday, with the possibility of flexible working hours based on business needs.

ASSUMPTION: The work environment at UPS's Pune office is collaborative and supportive, with a focus on teamwork and continuous learning.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screening
• In-person or virtual interview with the hiring manager
• Background check and reference verification

Key Assessment Areas:

• Administrative skills and attention to detail
• Analytical skills and problem-solving abilities
• Communication skills, both written and verbal
• Flexibility and adaptability

Application Tips:

• Highlight relevant experience in administrative or marketing roles
• Demonstrate strong analytical skills and attention to detail in your resume and cover letter
• Prepare for behavioral interview questions that focus on your problem-solving abilities and adaptability

ATS Keywords: Marketing Admin Assistant, Contract Management, Customer Relationship Management, Attention to Detail, Analytical Skills, MS Excel, English Fluency

ASSUMPTION: The application process for this role may involve assessments or tests to evaluate your administrative and analytical skills.

🛠️ Tools & Technologies

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Customer Relationship Management (CRM) software (e.g., Salesforce, Zoho CRM)
• Contract lifecycle management tools (e.g., Conga, Icertis)

ASSUMPTION: Familiarity with relevant tools and technologies is not always required, as training may be provided.

👔 Cultural Fit Considerations

Company Values:

• Customer-focused
• Quality-driven
• Innovative
• Respectful
• Collaborative

Work Style:

• Results-driven
• Team-oriented
• Adaptable
• Detail-oriented
• Proactive

Self-Assessment Questions:

• Do you have a proven track record of managing multiple tasks and meeting deadlines?
• Are you comfortable working in a fast-paced, dynamic environment?
• Do you thrive in a collaborative, team-based setting?

ASSUMPTION: UPS values employees who are customer-focused, quality-driven, and committed to continuous improvement.

⚠️ Potential Challenges

• Handling multiple tasks and meeting tight deadlines
• Working with sensitive customer information and maintaining confidentiality
• Adapting to changes in work priorities and schedules
• Navigating a large, global organization and its various departments and teams

ASSUMPTION: Successful candidates will be able to manage their time effectively, prioritize tasks, and maintain a high degree of accuracy and attention to detail under pressure.

📈 Similar Roles Comparison

• This role is similar to an Administrative Assistant or Contract Administrator position, with a focus on marketing and customer relationship management.
• In comparison to other marketing roles, this position is more focused on administrative tasks and contract management, rather than marketing strategy or campaign development.
• Career progression in this role may lead to opportunities in marketing, contract management, or customer relationship management.

ASSUMPTION: This role is well-suited for individuals with strong administrative skills, attention to detail, and a keen interest in marketing and customer relationship management.

📝 Sample Projects

• Developing and implementing a new contract management system to streamline the contract lifecycle
• Analyzing customer data to identify trends and opportunities for targeted marketing campaigns
• Creating and maintaining customer relationship management (CRM) databases to improve customer service and sales efforts

ASSUMPTION: These sample projects are intended to provide an idea of the types of tasks and responsibilities associated with this role, but may not be representative of the specific projects or tasks assigned to the successful candidate.

❓ Key Questions to Ask During Interview

• What are the key priorities for this role in the first 30, 60, and 90 days?
• How does this role contribute to the overall success of the marketing department and the company?
• What opportunities are there for professional development and career growth within the marketing department or other areas of the business?
• How does UPS support work-life balance for its employees?
• What is the typical career path for someone in this role?

ASSUMPTION: These questions are intended to help you better understand the role, the company culture, and the opportunities for professional development and career growth.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through the UPS Careers website
• Tailor your resume to highlight your relevant experience in administrative or marketing roles, as well as your strong analytical skills and attention to detail
• Prepare a cover letter that demonstrates your enthusiasm for the role and your fit with UPS's company values
• If applicable, prepare examples of your work or projects that showcase your skills and accomplishments
• Follow up with the hiring manager or HR representative within one week of submitting your application to express your interest in the role

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.