Marketing Admin Assistant_Grade 6

📌 Core Information

🔹 Job Title: Marketing Admin Assistant (Grade 6)

🔹 Company: UPS

🔹 Location: Pune, Mahārāshtra, India

🔹 Job Type: Full-Time

🔹 Category: Marketing

🔹 Date Posted: June 26, 2025

🔹 Experience Level: Fresher / Experienced

🔹 Remote Status: Hybrid (Home/Office)

🚀 Job Overview

Key aspects of this role include:

• Supporting the EUROPE - ICRIS team with administrative and clerical tasks
• Preparing reports and managing small-scale projects independently
• Performing general office duties and maintaining confidentiality
• Working in both office and remote environments with strong email communication skills

ASSUMPTION: This role requires a proactive and detail-oriented individual who can multitask and prioritize work effectively. The hybrid work arrangement allows for flexibility while maintaining a strong connection with the team.

📋 Key Responsibilities

✅ Prepare reports using MS Office tools (Word, Excel, PowerPoint)

✅ Compile and organize data from multiple sources

✅ Handle small-scale administrative projects independently

✅ Perform general office duties including:

• Word processing and data entry
• Document auditing and filing
• Answering and directing phone calls
• Distributing mail and managing courier services
• Reserving conference rooms and coordinating meetings

✅ Draft and respond to professional emails with proper etiquette

✅ Maintain confidentiality of sensitive information

✅ Support team members with ad hoc administrative tasks

ASSUMPTION: The responsibilities listed above are essential for this role. However, the specific tasks may vary depending on the team's needs and the projects assigned.

🎯 Required Qualifications

Education: Any graduate (open to all disciplines)

Experience: Freshers are welcome; prior experience in email communication is an added advantage.

Required Skills:

• Basic knowledge of MS Office (Word, Excel, Outlook)
• Good written and verbal communication skills
• Understanding of professional email writing etiquette
• Ability to multitask and prioritize work effectively
• Willingness to work in a hybrid (home/office) setup

Preferred Skills:

• Positive attitude and willingness to learn
• Strong organizational and time management skills
• Ability to work independently and collaboratively

ASSUMPTION: While the required qualifications are minimal, the preferred skills listed above are crucial for success in this role.

💰 Compensation & Benefits

Salary Range: INR 3,00,000 - 5,00,000 per annum (Estimated based on industry standards for a Grade 6 position in Pune)

Benefits:

• Medical, dental, and vision insurance
• Retirement savings plan with company match
• Paid time off (vacation, sick, and holidays)
• Employee discounts on UPS services

Working Hours: 40 hours per week, with flexible shift timings (08:30 AM to 05:30 PM or 11:30 AM to 08:30 PM, flexible as per business needs)

ASSUMPTION: The salary range provided is an estimate based on industry standards for similar roles in Pune. Actual compensation may vary based on experience and performance.

📌 Applicant Insights

🔍 Company Context

Industry: UPS operates in the Truck Transportation industry, with a focus on logistics, distribution, and freight services.

Company Size: UPS is a large organization with over 10,000 employees worldwide. This size allows for diverse opportunities and a well-established infrastructure.

Founded: UPS was founded in 1907 and has since grown into a global leader in logistics and transportation.

Company Description:

• UPS is committed to delivering what matters to its customers, employees, and communities worldwide.
• The company offers innovative solutions and supports the communities it serves through The UPS Foundation.
• UPS is headquartered in Atlanta, Georgia, with operations in over 200 countries and territories.

Company Specialties:

• Logistics and supply chain management
• International trade management
• Express package pickup and delivery
• Delivery and tracking data
• Small and medium business solutions
• Healthcare logistics

Company Website: about.ups.com

ASSUMPTION: UPS is a well-established company with a strong global presence. Working at UPS offers opportunities for growth and exposure to diverse industries and markets.

📊 Role Analysis

Career Level: This role is an entry-level or mid-level position, depending on the candidate's experience. It offers opportunities for growth and development within the marketing and administrative fields.

Reporting Structure: The Marketing Admin Assistant reports directly to the EUROPE - ICRIS team and may work closely with other departments, such as marketing, sales, and operations.

Work Arrangement: The hybrid work arrangement allows for flexibility, with employees working both remotely and on-site as needed.

Growth Opportunities:

• Developing advanced skills in MS Office and other relevant software
• Gaining experience in project management and team leadership
• Expanding knowledge of marketing and logistics industries
• Progression to more senior administrative or marketing roles within UPS

ASSUMPTION: This role provides a strong foundation for a career in marketing, administration, or a related field. The hybrid work arrangement offers a balance between flexibility and collaboration.

🌍 Location & Work Environment

Office Type: UPS operates a hybrid work environment, with employees working both on-site and remotely.

Office Location(s): Pune, Mahārāshtra, India

Geographic Context:

• Pune is a major city in the Indian state of Mahārāshtra, known for its educational institutions, IT industry, and historical sites.
• The city offers a mix of urban and cultural experiences, with a cost of living that is generally lower than other major Indian cities.
• Pune has a tropical savanna climate, with warm and humid weather throughout the year.

Work Schedule: The work schedule is flexible, with shift timings ranging from 08:30 AM to 05:30 PM or 11:30 AM to 08:30 PM, depending on business needs.

ASSUMPTION: The hybrid work environment at UPS offers a balance between flexibility and collaboration. Pune provides a mix of urban and cultural experiences, with a generally lower cost of living compared to other major Indian cities.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screening
• In-person or virtual interview with the hiring manager
• Background check and offer extension

Key Assessment Areas:

• Communication skills and email etiquette
• MS Office proficiency
• Organizational skills and time management
• Adaptability and willingness to learn

Application Tips:

• Highlight relevant skills and experiences in your resume, focusing on MS Office proficiency, communication skills, and administrative tasks.
• Tailor your cover letter to demonstrate your understanding of the role and your fit with UPS' company culture.
• Prepare for interview questions related to your experience with MS Office, email communication, and administrative tasks.

ATS Keywords: MS Office, administrative tasks, email communication, multitasking, prioritization, confidentiality, professionalism

ASSUMPTION: The application process at UPS is straightforward, with a focus on assessing communication skills, MS Office proficiency, and administrative abilities.

🛠️ Tools & Technologies

• MS Office (Word, Excel, PowerPoint, Outlook)
• Project management tools (e.g., Asana, Trello, or Microsoft Project)
• Customer Relationship Management (CRM) software (e.g., Salesforce, HubSpot, or Zoho CRM)

ASSUMPTION: The tools and technologies required for this role are primarily MS Office and other relevant software, depending on the specific projects and tasks assigned.

👔 Cultural Fit Considerations

Company Values:

• Customer focus
• Excellence
• Integrity
• Teamwork
• Sustainability

Work Style:

• Collaborative and team-oriented
• Adaptable and flexible
• Results-driven and proactive
• Attentive to detail and organized

Self-Assessment Questions:

• Do you have strong communication skills and a professional demeanor?
• Are you comfortable working in a hybrid (home/office) setup and collaborating with a team?
• Do you have a positive attitude and a willingness to learn?

ASSUMPTION: UPS values a collaborative and adaptable work style, with a focus on customer focus, excellence, and integrity. Candidates who align with these values and work styles are more likely to succeed in this role.

⚠️ Potential Challenges

• Managing multiple tasks and deadlines in a fast-paced environment
• Adapting to a hybrid work arrangement and maintaining productivity
• Balancing confidentiality and open communication with team members
• Developing advanced skills in MS Office and other relevant software

ASSUMPTION: The potential challenges listed above are common to administrative roles and can be overcome with strong organizational skills, adaptability, and a willingness to learn.

📈 Similar Roles Comparison

• This role differs from other administrative positions in its focus on marketing and customer-facing tasks, as well as its hybrid work arrangement.
• UPS' global presence and industry-specific context offer unique opportunities for growth and exposure to diverse markets.
• Career progression may include roles such as Senior Marketing Admin Assistant, Marketing Coordinator, or similar positions within UPS or other organizations.

ASSUMPTION: This role offers a unique blend of marketing and administrative responsibilities, with opportunities for growth and exposure to diverse industries and markets.

📝 Sample Projects

• Preparing a comprehensive report on market trends and customer insights using MS Office tools
• Managing a small-scale event or project, including coordinating with vendors, stakeholders, and team members
• Compiling and organizing data from multiple sources to support a marketing campaign or project

ASSUMPTION: The sample projects listed above are representative of the tasks and responsibilities required for this role, with a focus on marketing and administrative duties.

❓ Key Questions to Ask During Interview

• Can you describe a typical day or week in this role?
• How does this role support the overall marketing and customer experience goals of UPS?
• What opportunities are there for growth and development within this role or the broader marketing department?
• How does the hybrid work arrangement support work-life balance at UPS?
• What are the most important qualities and skills for success in this role?

ASSUMPTION: The key questions listed above are designed to provide insight into the day-to-day responsibilities, growth opportunities, and company culture of the role and UPS as an organization.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through the UPS Careers website
• Tailor your resume to highlight relevant skills and experiences, focusing on MS Office proficiency, communication skills, and administrative tasks.
• Write a cover letter that demonstrates your understanding of the role and your fit with UPS' company culture.
• Prepare for interview questions related to your experience with MS Office, email communication, and administrative tasks.
• Follow up with the hiring manager within one week of submitting your application, expressing your interest in the role and any questions you may have.

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.