Marketing Admin Executive

📌 Core Information

🔹 Job Title: Marketing Admin Executive

🔹 Company: Zap

🔹 Location: United Kingdom (Remote)

🔹 Job Type: Full-Time

🔹 Category: Marketing & Advertising

🔹 Date Posted: June 23, 2025

🔹 Experience Level: 0-2 years

🔹 Remote Status: Fully Remote

🚀 Job Overview

Key aspects of this role include:

• Providing administrative and operational support to the marketing team
• Ensuring smooth execution of marketing campaigns, sales, and communications
• Collaborating with internal teams and clients to maintain open communication
• Tracking team progress and addressing challenges promptly
• Supporting the Marketing Director with financial overviews and auditing
• Organizing and maintaining marketing files and tools
• Preparing marketing presentations, proposals, and reports
• Conducting post-project evaluations to identify strengths and areas for improvement

ASSUMPTION: This role requires a high level of organization, strong communication skills, and the ability to multitask and adapt to changing priorities. Previous administrative experience in a marketing or similar environment would be beneficial.

📋 Key Responsibilities

✅ Support the marketing team in daily administrative tasks (e.g., scheduling meetings, maintaining workload trackers and sales overviews)

✅ Facilitate a smooth onboarding process for new Marketing clients, ensuring clarity and alignment from the start

✅ Work closely with wider internal teams and clients to collect requirements and promote transparent and open communication

✅ Track team progress, swiftly address challenges, and keep stakeholders informed with timely updates

✅ Support the Marketing Director with updating financial overviews and carry out monthly auditing of marketing-related invoices

✅ Organize and maintain the marketing Google Drive

✅ Assist in the preparation of marketing presentations, proposals, and reports

✅ Support the marketing team with thorough post-project evaluations to pinpoint strengths and uncover areas for enhancement

ASSUMPTION: The role involves a mix of administrative, operational, and project management tasks, requiring a proactive and solution-focused mindset.

🎯 Required Qualifications

Education: No specific degree required, but relevant coursework or certification in marketing, business, or a related field would be an asset

Experience: Proven experience in an administrative support role with 1-3 years of experience

Required Skills:

• Excellent organizational and time management abilities
• Strong interpersonal and communication skills
• Detail-oriented with the ability to multitask and meet deadlines
• A natural troubleshooter with a solution-focused mindset
• Flexibility and adaptability to changing priorities and demands
• Experience working in a collaborative team environment
• Proficient in Slack, Trello, Google Workspace, and Zoho (desirable)

Preferred Skills:

• Experience in marketing or a related field
• Familiarity with marketing campaigns and sales processes
• Knowledge of marketing tools and software

ASSUMPTION: While specific marketing experience is not required, a keen interest in marketing and a willingness to learn are essential for success in this role.

💰 Compensation & Benefits

Salary Range: £23,000 - £25,000 per year (negotiable and dependent on experience)

Benefits:

• Company Bonus: 10% of salary once company goals are met or at the company’s discretion
• Service Bonus: £1,000 per annum paid into your monthly salary up to 5 years / £5,000
• Flexible hours system
• Fully remote work
• Minimum of 39 holidays a year
• Extra day off for your birthday
• Quarterly all-team meeting and monthly all-team social
• Remote working tools and equipment
• Best Place to Work Certified company
• Full private BUPA Healthcare & Dental coverage
• VIVUP - staff benefits & wellbeing platform
• Pension-providing employer

ASSUMPTION: The salary range is competitive for the role and experience level, and the benefits package is comprehensive and attractive for a company of this size.

📌 Applicant Insights

🔍 Company Context

Industry: Advertising Services

Company Size: 11-50 employees (Small to Medium-sized)

Founded: 2009

Company Description:

• Zap is a digital design and marketing agency based in Glasgow, Scotland
• With over a decade of experience, they are dedicated to helping businesses create stunning digital experiences
• Their talented team combines innovation and industry expertise to deliver a complete package

Company Specialties:

• Web Design
• Branding
• Graphic Design
• SEO
• PPC
• Social Media
• Video Production
• Music Production
• Social Media Marketing
• Web Development
• Facebook Ads
• and Blogging

Company Website: https://www.zap.co.uk/

ASSUMPTION: Zap is a well-established agency with a broad range of specialties, offering opportunities for growth and learning in the digital marketing field.

📊 Role Analysis

Career Level: Entry to Mid-level

Reporting Structure: Reports directly to the Marketing Director

Work Arrangement: Fully Remote (with flexible hours)

Growth Opportunities:

• Learning and developing marketing skills through hands-on experience
• Potential career progression into marketing or project management roles
• Opportunities to work on diverse projects and collaborate with various teams

ASSUMPTION: This role offers a strong foundation for a career in marketing, with opportunities for growth and development within the company.

🌍 Location & Work Environment

Office Type: Fully Remote (with Glasgow, Scotland as the headquarters)

Office Location(s): Pavillion 2, Minerva Way, Glasgow, Scotland G3 8AU, GB

Geographic Context:

• Glasgow, Scotland is a vibrant city with a rich history and culture
• The city offers a high quality of life, with numerous attractions, restaurants, and outdoor activities
• Glasgow is well-connected by public transportation, making it easy to explore the city and surrounding areas

Work Schedule: Flexible hours system, with usual hours during normal business hours

ASSUMPTION: The fully remote work arrangement offers a high degree of flexibility and work-life balance, while the company's headquarters in Glasgow provides access to a dynamic urban environment.

💼 Interview & Application Insights

Typical Process:

• Online application and resume screening
• Phone or video call interview with the Marketing Director
• Final interview with the Marketing team
• Background check and offer

Key Assessment Areas:

• Organizational skills and time management
• Communication and interpersonal skills
• Problem-solving and troubleshooting abilities
• Adaptability and flexibility
• Alignment with company values and culture

Application Tips:

• Tailor your resume and cover letter to highlight relevant skills and experiences
• Demonstrate your understanding of marketing principles and processes
• Showcase your ability to multitask and manage multiple projects
• Prepare examples of your organizational skills and problem-solving abilities

ATS Keywords: Marketing Admin, Administrative Support, Marketing Campaigns, Sales, Communications, Google Workspace, Slack, Trello, Zoho, Project Management, Team Collaboration

ASSUMPTION: The application process is designed to assess the candidate's organizational skills, communication abilities, and cultural fit, with a focus on marketing-related tasks and tools.

🛠️ Tools & Technologies

• Slack
• Trello
• Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets)
• Zoho
• Marketing-specific tools and software (e.g., CRM, marketing automation, analytics)

ASSUMPTION: Familiarity with these tools and a willingness to learn new marketing-specific software are essential for success in this role.

👔 Cultural Fit Considerations

Company Values:

• Creative
• Innovative
• Collaborative
• Results-driven
• Customer-focused

Work Style:

• Flexible and adaptable
• Proactive and solution-focused
• Strong communication and teamwork skills
• Ability to work independently and manage multiple projects

Self-Assessment Questions:

• Do you thrive in a fast-paced, dynamic environment?
• Are you comfortable working remotely and managing your own time?
• Do you enjoy collaborating with diverse teams and contributing to creative projects?

ASSUMPTION: Zap values creativity, innovation, and collaboration, and seeks candidates who are adaptable, proactive, and results-driven.

⚠️ Potential Challenges

• Managing multiple projects and deadlines in a fast-paced environment
• Adapting to changing priorities and demands
• Working remotely and maintaining productivity without direct supervision
• Developing marketing skills and knowledge through hands-on experience

ASSUMPTION: These challenges can be overcome with strong organizational skills, adaptability, and a proactive approach to learning and problem-solving.

📈 Similar Roles Comparison

• Marketing Coordinator: Focuses more on campaign execution and less on administrative tasks
• Marketing Assistant: Typically has less responsibility and experience requirements
• Project Coordinator: May have similar responsibilities but in a different industry or context

ASSUMPTION: This role combines administrative, operational, and project management tasks, making it unique and attractive for candidates seeking a well-rounded marketing experience.

📝 Sample Projects

• Managing the onboarding process for a new marketing client
• Preparing a marketing presentation for a potential client
• Conducting a post-project evaluation and identifying areas for improvement
• Assisting in the preparation of marketing reports and proposals

ASSUMPTION: These sample projects demonstrate the variety of tasks and responsibilities associated with this role, offering opportunities for growth and learning in the marketing field.

❓ Key Questions to Ask During Interview

• What are the key priorities for this role in the first 30 days?
• How does this role support the overall marketing strategy and goals?
• What opportunities are there for professional development and growth within the company?
• How does the team collaborate and communicate in a remote work environment?
• What are the most challenging aspects of this role, and how can I best prepare for them?

ASSUMPTION: These questions demonstrate a proactive approach to understanding the role, the team, and the company, and show a strong interest in success and growth.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight relevant skills and experiences
• Prepare examples of your organizational skills and problem-solving abilities
• Follow up with the hiring manager one week after submission to express your interest and reiterate your qualifications

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.