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Marketing & Administration Assistant

Colliers
Full-time
On-site
New South Wales, Australia
🌐 Digital Marketing

πŸ“Œ Core Information

πŸ”Ή Job Title: Marketing & Administration Assistant

πŸ”Ή Company: Colliers

πŸ”Ή Location: Parramatta NSW 2150, Australia

πŸ”Ή Job Type: Full-time

πŸ”Ή Category: Real Estate

πŸ”Ή Date Posted: 2025-04-15

πŸ”Ή Experience Level: 0-2 years

πŸ”Ή Remote Status: On-site

πŸš€ Job Overview

Key aspects of this role include:

  • Providing daily administrative support to the National Director and team of agents
  • Coordinating sales and marketing initiatives
  • Preparing reports, presentations, and marketing collateral using Indesign
  • Managing client requests and maintaining internal databases
  • Assisting with weekly department meetings and stakeholder engagement

ASSUMPTION: This role requires strong organizational skills and the ability to work autonomously in a fast-paced environment. It offers an opportunity to gain experience in a rapidly growing team within the real estate industry.

πŸ“‹ Key Responsibilities

βœ… Coordinate the collation and preparation of reports and presentations using Indesign for submissions and other marketing-related collateral

βœ… Word process handwritten and recorded property reports, submissions, quotes, work orders, letters, contracts, statutory, and standard forms

βœ… Assist the National Director and Sydney West team with actioning client requests and managing any client liaison as required

βœ… Maintain internal databases

βœ… Prepare for and attend weekly department meetings

βœ… Manage internal and external stakeholder engagement and correspondence

ASSUMPTION: This role involves a wide range of administrative tasks that require attention to detail and strong communication skills.

🎯 Required Qualifications

Education: Tertiary qualification in Property or Marketing is highly desirable

Experience: Experience in a similar role or a background in Administration

Required Skills:

  • Strong MS Office skills, in particular Word, Excel, and PowerPoint
  • Ability to work autonomously with minimal supervision
  • Strong organisational skills with the ability to prioritise competing deadlines
  • Professional communication skills

Preferred Skills:

  • Experience in the real estate industry
  • Familiarity with Indesign

ASSUMPTION: Candidates with relevant experience and strong administrative skills will excel in this role.

πŸ’° Compensation & Benefits

Salary Range: The salary range for this role is estimated to be AU$55,000 - AU$65,000 per annum, based on industry standards for an entry-level marketing and administration role in the real estate sector in Sydney.

Benefits:

  • Collaborative and supportive work environment
  • Opportunities for career growth and development
  • Competitive salary and benefits package

Working Hours: Full-time, Monday to Friday, with some flexibility to work additional hours as required

ASSUMPTION: The salary range provided is an estimate based on industry standards and may vary depending on the candidate's qualifications and experience.

πŸ“Œ Applicant Insights

πŸ” Company Context

Industry: Colliers operates in the real estate industry, providing a range of services including brokerage, property management, investment services, and valuation and advisory services.

Company Size: Colliers is a large global company with over 10,000 employees worldwide. This size offers opportunities for career growth and exposure to diverse projects and teams.

Founded: Colliers was founded in 1976 and has since grown to become a leading global real estate services and investment management company.

Company Description:

  • Colliers is a global diversified professional services and investment management company
  • Operates through three industry-leading platformsβ€”Real Estate Services, Engineering, and Investment Management
  • Has a proven business model, an enterprising culture, and a unique partnership philosophy that drives growth and value creation

Company Specialties:

  • Brokerage and Agency
  • Corporate Solutions
  • Investment Services
  • Project Management
  • Real Estate Management Services
  • Valuation and Advisory Services
  • Landlord Representation
  • Tenant Representation
  • Capital Markets
  • Corporate Finance
  • Commercial Real Estate
  • and Investment Management

Company Website: www.colliers.com

ASSUMPTION: Colliers' extensive global presence and diverse service offerings provide numerous opportunities for career growth and development.

πŸ“Š Role Analysis

Career Level: This role is suitable for entry-level or early-career professionals seeking to gain experience in marketing and administration within the real estate industry.

Reporting Structure: The Marketing & Administration Assistant will report directly to the National Director of the Sydney West Investment Services team.

Work Arrangement: This is an on-site role based in Colliers' Parramatta office, with some flexibility for remote work as required.

Growth Opportunities:

  • Gain experience working in a fast-paced, dynamic real estate team
  • Develop skills in marketing, administration, and client liaison
  • Potential for career progression within Colliers' extensive global network

ASSUMPTION: This role offers an excellent opportunity for entry-level professionals to gain valuable experience and develop their skills in a supportive work environment.

🌍 Location & Work Environment

Office Type: Modern, professional office environment

Office Location(s): Parramatta NSW 2150, Australia

Geographic Context:

  • Parramatta is a major business district in Sydney's western suburbs
  • Well-connected by public transport and major roads
  • Offers a range of amenities, including shopping, dining, and entertainment options

Work Schedule: Full-time, Monday to Friday, with some flexibility to work additional hours as required

ASSUMPTION: The Parramatta location offers a convenient and well-connected work environment for professionals living in or around Sydney.

πŸ’Ό Interview & Application Insights

Typical Process:

  • Online application and resume submission
  • Phone or video screening
  • Face-to-face interview with the National Director and/or a member of the Sydney West team
  • Final interview with a senior member of the Colliers team

Key Assessment Areas:

  • Administrative skills and attention to detail
  • Communication and interpersonal skills
  • Ability to work autonomously and manage competing deadlines
  • Alignment with Colliers' company values and culture

Application Tips:

  • Tailor your resume to highlight relevant administrative and marketing experience
  • Prepare examples of your work, such as reports or presentations, to demonstrate your skills
  • Research Colliers and the real estate industry to show your enthusiasm and understanding of the role

ATS Keywords: Administration, Marketing, Real Estate, Client Liaison, Database Maintenance, Report Preparation, Presentation Preparation, Indesign, Stakeholder Engagement, MS Office, Word, Excel, PowerPoint

ASSUMPTION: The application process for this role is likely to be competitive, and candidates should take the time to tailor their application and prepare thoroughly for interviews.

πŸ› οΈ Tools & Technologies

  • Microsoft Office Suite (Word, Excel, PowerPoint)
  • Indesign
  • Internal databases and systems

ASSUMPTION: Familiarity with Microsoft Office Suite and Indesign is essential for this role, and candidates should be comfortable using these tools.

πŸ‘” Cultural Fit Considerations

Company Values:

  • Enterprising
  • Expertise
  • Integrity
  • Agility
  • Collaboration

Work Style:

  • Fast-paced and dynamic
  • Supportive and collaborative
  • Focused on delivering exceptional client service

Self-Assessment Questions:

  • Do you thrive in a fast-paced, dynamic work environment?
  • Are you able to work autonomously and manage competing deadlines?
  • Do you share Colliers' company values, particularly enterprising and expertise?

ASSUMPTION: Candidates who are enterprising, expert, and able to work collaboratively in a fast-paced environment will be well-suited to this role.

⚠️ Potential Challenges

  • Managing competing deadlines and priorities in a fast-paced environment
  • Adapting to a dynamic and sometimes unpredictable work environment
  • Developing expertise in a new industry or role
  • Working in a large, global organization with a diverse range of teams and projects

ASSUMPTION: These challenges can be overcome with strong organizational skills, adaptability, and a willingness to learn and develop.

πŸ“ˆ Similar Roles Comparison

  • This role is similar to an Administrative Assistant or Marketing Coordinator position in the real estate industry
  • However, it offers the opportunity to work in a fast-paced, dynamic team and gain exposure to a wide range of administrative and marketing tasks
  • Career progression opportunities may include roles such as Marketing Manager, Senior Administrator, or other specialist positions within the real estate industry

ASSUMPTION: This role offers a unique blend of administrative and marketing responsibilities, providing an excellent opportunity for entry-level professionals to gain diverse experience.

πŸ“ Sample Projects

  • Preparing a marketing presentation for a major client using Indesign
  • Managing client requests and liaising with the National Director and Sydney West team
  • Updating internal databases and maintaining accurate records

ASSUMPTION: These sample projects demonstrate the range of tasks and responsibilities required in this role, from creative marketing projects to administrative tasks.

❓ Key Questions to Ask During Interview

  • What are the key priorities for this role in the first 30 days?
  • How does this role support the broader goals of the Sydney West Investment Services team?
  • What opportunities are there for professional development and career growth within Colliers?
  • How does the team collaborate and support each other in this fast-paced environment?
  • What are the most challenging aspects of this role, and how can I best prepare to succeed in them?

ASSUMPTION: Asking thoughtful questions during the interview process demonstrates your interest in and understanding of the role.

πŸ“Œ Next Steps for Applicants

To apply for this position:

  • Submit your application through this link
  • Tailor your resume to highlight relevant administrative and marketing experience
  • Prepare examples of your work, such as reports or presentations, to demonstrate your skills
  • Research Colliers and the real estate industry to show your enthusiasm and understanding of the role
  • Follow up with Vivienne Baez on +61 2 9347 0840 within one week of submitting your application to confirm receipt and express your interest in the role

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.