📌 Core Information
🔹 Job Title: Marketing & Administration Assistant
🔹 Company: Colliers
🔹 Location: Sydney, New South Wales, Australia
🔹 Job Type: Contract
🔹 Category: Real Estate
🔹 Date Posted: 2025-04-08
🔹 Experience Level: Entry-level to 2 years
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Supporting the Hotels team in a dynamic environment
- Utilizing marketing and administrative skills
- Working closely with the Head of Hotels and broader team
- Contributing to the success of a key initiative with great exposure
ASSUMPTION: This role is a 12-month maternity leave cover, offering a unique opportunity for personal and professional growth within a leading global real estate firm.
📋 Key Responsibilities
✅ Working closely with the Head of Hotels and broader team to coordinate and prepare reports, submissions, presentations, and other documentation
✅ Managing campaigns and reviewing marketing collateral, as well as liaising with internal and external stakeholders
✅ Updating and maintaining the CRM database
✅ Finance-related administration, including reconciling and actioning invoices and expenses
✅ Coordinating and participating in team meetings
✅ Organizing travel and other related arrangements for the team
ASSUMPTION: The role may involve occasional overtime or working outside of regular business hours to meet project deadlines.
🎯 Required Qualifications
Education: Relevant degree or diploma in marketing, business, or a related field
Experience: Recent and relevant experience demonstrating skills in a similar transferrable role
Required Skills:
- Advanced skills in MS Excel, Word & PowerPoint
- Exceptional time management, organizational skills, and strong attention to detail
- Proactive approach to work with the ability to self-manage
Preferred Skills:
- Experience in the real estate industry
- Fluency in additional languages
ASSUMPTION: While not explicitly stated, proficiency in English is required for this role due to the nature of the work and the industry.
💰 Compensation & Benefits
Salary Range: AUD 55,000 - 65,000 per annum (Based on industry standards for entry-level marketing and administration roles in Sydney)
Benefits:
- Collaborative and supportive work environment
- Opportunities for professional growth and development
- Potential for long-term career progression within the company
Working Hours: Full-time, Monday to Friday, 9:00 AM to 5:00 PM (with a 1-hour lunch break)
ASSUMPTION: The salary range provided is an estimate based on industry standards for entry-level marketing and administration roles in Sydney. The actual salary may vary depending on the candidate's qualifications and experience.
📌 Applicant Insights
🔍 Company Context
Industry: Real Estate
Company Size: 10,001+ employees (Global presence with a collaborative and enterprising culture)
Founded: 1976 (As a global diversified professional services and investment management company)
Company Description:
- Colliers is a global leader in real estate services and investment management
- Operates through three industry-leading platforms: Real Estate Services, Engineering, and Investment Management
- Committed to accelerating the success of clients, investors, and people worldwide
Company Specialties:
- Brokerage and Agency
- Corporate Solutions
- Investment Services
- Project Management
- Real Estate Management Services
- Valuation and Advisory Services
- Landlord Representation
- Tenant Representation
- Capital Markets
- Corporate Finance
- Commercial Real Estate
- and Investment Management
Company Website: https://www.colliers.com/en
ASSUMPTION: Colliers offers a diverse range of services and specialties, providing ample opportunities for career growth and development within the company.
📊 Role Analysis
Career Level: Entry-level to 2 years
Reporting Structure: Reports directly to the Head of Hotels, Australia
Work Arrangement: On-site, full-time, with potential for occasional overtime
Growth Opportunities:
- Gain experience in a leading global real estate firm
- Contribute to the success of a key initiative with great exposure to a successful team
- Take ownership and build the capability of the business, working closely with key stakeholders
ASSUMPTION: This role offers significant growth opportunities for the right candidate, with the potential for long-term career progression within the company.
🌍 Location & Work Environment
Office Type: Modern, collaborative workspace in the Sydney CBD
Office Location(s): 1140 Bay St, Suite 4000, Toronto, Ontario M5S 2B4, CA
Geographic Context:
- Sydney is a vibrant, multicultural city with a strong economy and a thriving real estate industry
- The Sydney CBD offers a dynamic and exciting work environment, with numerous amenities and attractions nearby
- The office is easily accessible by public transportation
Work Schedule: Monday to Friday, 9:00 AM to 5:00 PM (with a 1-hour lunch break)
ASSUMPTION: The work environment at Colliers is collaborative and supportive, with a strong focus on employee growth and development.
💼 Interview & Application Insights
Typical Process:
- Online application submission
- Phone or video screening
- In-person or virtual interview with the hiring manager
- Final interview with key team members
Key Assessment Areas:
- Relevant experience and skills
- Cultural fit and alignment with company values
- Problem-solving and analytical skills
- Communication and interpersonal skills
Application Tips:
- Tailor your resume and cover letter to highlight relevant skills and experiences
- Demonstrate your understanding of the real estate industry and Colliers' services
- Prepare examples of your marketing and administrative skills and experiences
- Be ready to discuss your long-term career goals and how this role fits into your plans
ATS Keywords: Marketing, Administration, MS Excel, MS Word, MS PowerPoint, Time Management, Organizational Skills, Attention to Detail, Proactive Approach, Self-Management, Real Estate, Hotels, CRM, Finance, Travel
ASSUMPTION: The application process at Colliers is competitive, and candidates should be prepared to demonstrate their skills and experiences throughout the interview process.
🛠️ Tools & Technologies
- Microsoft Office Suite (Excel, Word, PowerPoint)
- Customer Relationship Management (CRM) software (e.g., Salesforce, HubSpot)
- Project management tools (e.g., Asana, Trello)
- Marketing automation tools (e.g., Marketo, Hootsuite)
ASSUMPTION: The specific tools and technologies used in this role may vary depending on the team's needs and preferences.
👔 Cultural Fit Considerations
Company Values:
- Enterprising
- Collaborative
- Expert
- Client-focused
- Inclusive
Work Style:
- Collaborative and team-oriented
- Results-driven and proactive
- Adaptable and responsive to change
Self-Assessment Questions:
- Do you thrive in a collaborative and enterprising work environment?
- Are you client-focused and results-driven?
- Are you adaptable and responsive to change?
- Do you have a proactive approach to your work and the ability to self-manage?
ASSUMPTION: Candidates who align with Colliers' company values and work style are more likely to succeed in this role and within the company.
⚠️ Potential Challenges
- Occasional overtime or working outside of regular business hours to meet project deadlines
- Managing multiple tasks and priorities in a dynamic environment
- Adapting to a fast-paced and ever-changing real estate industry
- Working effectively with diverse teams and stakeholders
ASSUMPTION: The potential challenges in this role are outweighed by the opportunities for personal and professional growth and development within a leading global real estate firm.
📈 Similar Roles Comparison
- This role is similar to a Marketing Coordinator or Administrative Assistant role within the real estate industry
- However, this role offers unique opportunities for exposure to a successful team and contributing to the success of a key initiative
- Career paths may include progression into more senior marketing or administration roles within the company
ASSUMPTION: While this role shares similarities with other marketing and administration roles within the real estate industry, it offers unique opportunities for growth and development within a leading global real estate firm.
📝 Sample Projects
- Managing a marketing campaign for a new property listing
- Preparing a presentation for a client pitch or property launch
- Updating and maintaining the CRM database for the Hotels team
- Coordinating travel arrangements for the team for an industry conference
ASSUMPTION: The specific projects in this role may vary depending on the team's needs and priorities.
❓ Key Questions to Ask During Interview
- What are the key priorities for this role in the first 30, 60, and 90 days?
- How does this role contribute to the success of the Hotels team and the broader company?
- What opportunities are there for professional growth and development within the company?
- How does the company support work-life balance for its employees?
- What are the key challenges facing the real estate industry, and how does this role address them?
ASSUMPTION: Asking thoughtful and insightful questions during the interview process demonstrates your interest in the role and your commitment to success.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight relevant skills and experiences
- Prepare examples of your marketing and administrative skills and experiences
- Be ready to discuss your long-term career goals and how this role fits into your plans
- Follow up with Vivienne Baez on +61 2 9347 0840 within one week of submitting your application
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
