Marketing & Administrative Assistant (EL)

📌 Core Information

🔹 Job Title: Marketing & Administrative Assistant (EL)

🔹 Company: Shannon & Wilson Inc

🔹 Location: Burbank, California, United States

🔹 Job Type: On-site, Full-time

🔹 Category: Administrative, Marketing

🔹 Date Posted: April 15, 2025

🔹 Experience Level: 0-2 years

🔹 Remote Status: On-site

🚀 Job Overview

Key aspects of this role include:

• Supporting engineering reports, proposals, and marketing materials
• Coordinating awards submissions and press releases
• Archiving closed jobs and reports
• Interacting with clients, vendors, and staff at all levels

ASSUMPTION: This role requires a high level of organization, attention to detail, and the ability to meet frequent deadlines. Strong communication skills and proficiency in MS Office are essential.

📋 Key Responsibilities

✅ Assist with preparation of engineering reports, permit applications, proposals, and other documents

✅ Assist with maintaining marketing materials such as resumes, biographies, project descriptions, project photographs, and collateral materials

✅ Assist with coordinating awards submissions and presentations, press releases, and articles in trade publications, local media, and company website and social media

✅ Archive closed jobs and reports

✅ File documents and other items

✅ Perform data entry

✅ Maintain on-site library

✅ Interact and communicate with clients, vendors, and staff at all levels

✅ Request and maintain certificates of insurance for subcontractors and clients

✅ Answer phones and greet guests

✅ Run errands as needed

✅ Follow Shannon & Wilson's Quality Assurance policy

✅ Follow and promote Shannon & Wilson’s Health & Safety and Loss Prevention policies and procedures

✅ Perform other duties as assigned by supervisor

ASSUMPTION: This role involves a mix of administrative and marketing tasks, with a focus on supporting the engineering team and maintaining high-quality documents and materials.

🎯 Required Qualifications

Education: 4-year college degree preferred

Experience: 1 to 4 years of experience

Required Skills:

• Proficient in MS Word, Excel, PowerPoint, Outlook, Explorer, and Adobe Acrobat
• Excellent writing, proofreading, editing, and document production skills
• Experience with Quality Assurance programs and audit procedures and record keeping is preferred

Preferred Skills:

• Familiarity with Visio, InDesign, Photoshop, and a CRM Database

ASSUMPTION: While a 4-year college degree is preferred, relevant experience and strong skills may be considered in lieu of formal education.

💰 Compensation & Benefits

Salary Range: $25 - $40 per hour. This is an estimate based on the provided experience level and industry standards for administrative and marketing roles in Burbank, California.

Benefits:

• Employee ownership
• Comprehensive medical, prescription, vision, and dental coverage
• Pre-tax health and daycare FSA
• Life and disability insurance
• Long-term care insurance
• Profit sharing and 401(k) plans
• Paid time off for vacation and sick leave
• 10 paid holidays
• Paid volunteer day
• Free parking

Working Hours: Full-time, typically 40 hours per week. Some flexibility may be available for the right candidate.

ASSUMPTION: The salary range provided is an estimate based on industry standards for similar roles in the area. Actual compensation may vary based on experience and performance.

📌 Applicant Insights

🔍 Company Context

Industry: Shannon & Wilson Inc is a privately-held civil engineering company specializing in geotechnical engineering, engineering geology, environmental engineering, and natural resource services. They operate in a competitive market with both public and private clients.

Company Size: With 201-500 employees, Shannon & Wilson Inc is a mid-sized company that offers opportunities for growth and collaboration while maintaining a personal touch.

Founded: Shannon & Wilson Inc was founded in 1954 and has since grown to become an internationally recognized consulting firm.

Company Description:

• Employee-owned, with a commitment to technical excellence and high-quality service
• Provides integrated services for clients worldwide, from infrastructure planning to construction conditions
• Dedicated to improving communities, preserving the environment, and utilizing innovative science practices

Company Specialties:

• Geotechnical Engineering
• Engineering Geology
• Environmental Engineering
• Natural Resource Services

Company Website: http://www.shannonwilson.com

ASSUMPTION: As an employee-owned company, Shannon & Wilson Inc values employee input and encourages a collaborative work environment. Their commitment to technical excellence and high-quality service sets them apart in the civil engineering industry.

📊 Role Analysis

Career Level: This role is an entry-level position, ideal for recent graduates or individuals with limited professional experience seeking to establish a career in marketing and administration within the civil engineering industry.

Reporting Structure: The Marketing & Administrative Assistant will report directly to the Office Manager and work closely with the marketing and engineering teams.

Work Arrangement: This is an on-site, full-time position. Some flexibility may be available for the right candidate.

Growth Opportunities:

• Advancement to higher-level administrative or marketing roles within the company
• Expansion of skills and knowledge through on-the-job training and collaboration with experienced team members
• Potential opportunities to work on diverse and challenging projects for clients worldwide

ASSUMPTION: This entry-level role offers a strong foundation for a career in marketing and administration within the civil engineering industry. With a commitment to employee development and growth, Shannon & Wilson Inc provides opportunities for professional advancement.

🌍 Location & Work Environment

Office Type: The Burbank office is a professional, collaborative workspace that fosters teamwork and innovation.

Office Location(s): 100 North First Street, Burbank, CA 91502

Geographic Context:

• Burbank is a vibrant city located in the Greater Los Angeles area, offering a mix of urban and suburban living
• The office is conveniently located near public transportation and major highways, making it easily accessible
• The area offers a variety of cultural, recreational, and dining options, providing ample opportunities for work-life balance

Work Schedule: The standard work schedule is Monday through Friday, 8:00 AM to 5:00 PM, with a one-hour lunch break. Some flexibility may be available for the right candidate.

ASSUMPTION: The Burbank office provides a professional and collaborative work environment that supports the success of its employees. The location offers easy access to public transportation and a variety of amenities, making it an attractive place to work.

💼 Interview & Application Insights

Typical Process:

• Initial phone or video screen to assess communication skills and cultural fit
• In-person interview with the Office Manager and a member of the marketing or engineering team to discuss the role and company in more detail
• Final interview with the Office Manager and a senior member of the company to discuss career growth and company culture

Key Assessment Areas:

• Communication skills, both written and verbal
• Attention to detail and organizational skills
• Ability to meet deadlines and manage multiple tasks
• Familiarity with MS Office and other relevant software
• Understanding of marketing principles and administrative processes

Application Tips:

• Tailor your resume to highlight relevant skills and experiences for this role
• Include specific examples of your experience with marketing materials, administrative tasks, and document production
• Prepare thoughtful questions to ask during the interview, demonstrating your interest in the role and company

ATS Keywords: Marketing, Administrative, Word Processing, MS Office, Document Production, Quality Assurance, Engineering Reports, Proposals, Client Communication, Data Entry

ASSUMPTION: The interview process at Shannon & Wilson Inc is designed to assess the communication skills, organizational skills, and cultural fit of candidates. By preparing thoroughly and demonstrating your relevant skills and experiences, you can increase your chances of success in the interview process.

🛠️ Tools & Technologies

• MS Office Suite (Word, Excel, PowerPoint, Outlook, Explorer)
• Adobe Acrobat
• CRM Database (if applicable)
• Visio, InDesign, Photoshop (if applicable)

ASSUMPTION: Proficiency in MS Office and other relevant software is essential for this role. Familiarity with additional tools and technologies may be an advantage but is not required.

👔 Cultural Fit Considerations

Company Values:

• Technical Excellence
• High-Quality Service
• Collaboration
• Innovation
• Community Improvement

Work Style:

• Professional and collaborative
• Focused on meeting deadlines and maintaining high-quality standards
• Committed to continuous learning and improvement

Self-Assessment Questions:

• How do you ensure the accuracy and quality of your work, especially when faced with tight deadlines?
• Can you describe a time when you had to coordinate multiple projects or tasks simultaneously? How did you manage your time and priorities?
• How do you approach learning new software or tools to improve your work efficiency?

ASSUMPTION: Shannon & Wilson Inc values employees who are committed to technical excellence, high-quality service, and continuous learning. By assessing your work style and cultural fit, you can determine if this role and company are the right fit for you.

⚠️ Potential Challenges

• Managing multiple tasks and deadlines simultaneously
• Adapting to a fast-paced, dynamic work environment
• Working with diverse teams and stakeholders
• Maintaining high-quality standards while meeting tight deadlines

ASSUMPTION: This role may present challenges related to time management, communication, and adaptability. By being proactive, organized, and committed to continuous learning, you can overcome these challenges and succeed in this role.

📈 Similar Roles Comparison

• Compared to other administrative or marketing roles, this position offers a unique blend of responsibilities, with a focus on supporting the engineering team and maintaining high-quality documents and materials
• As an entry-level role, this position provides an excellent foundation for a career in marketing and administration within the civil engineering industry
• This role offers opportunities for growth and development within a mid-sized, employee-owned company

ASSUMPTION: This role offers a unique blend of administrative and marketing responsibilities, with a focus on supporting the engineering team and maintaining high-quality documents and materials. By comparing this role to similar positions, you can gain insight into the specific requirements and opportunities it offers.

📝 Sample Projects

• Preparing and editing engineering reports, proposals, and marketing materials
• Coordinating awards submissions and press releases for trade publications, local media, and company website and social media
• Archiving closed jobs and reports, and maintaining the on-site library

ASSUMPTION: These sample projects provide an overview of the tasks and responsibilities associated with this role. By reviewing these projects, you can gain insight into the day-to-day work involved in this position and determine if it aligns with your skills and interests.

❓ Key Questions to Ask During Interview

• Can you describe a typical day or week in this role?
• How does this role support the engineering team and contribute to the company's success?
• What opportunities are there for professional growth and development within the company?
• How does the company support work-life balance for its employees?
• What are the most important qualities and skills for success in this role?

ASSUMPTION: By asking thoughtful questions during the interview, you can gain insight into the role, company culture, and opportunities for professional growth and development. This will help you determine if this role and company are the right fit for you.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume to highlight relevant skills and experiences for this role
• Prepare a cover letter that demonstrates your interest in the role and company
• If applicable, prepare examples of your experience with marketing materials, administrative tasks, and document production
• Follow up with the company one week after submitting your application to confirm receipt and inquire about the status of your application

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.