📌 Core Information
🔹 Job Title: Marketing and Office Manager
🔹 Company: Ethos Life
🔹 Location: San Francisco, California, United States
🔹 Job Type: Full-time, Hybrid (In-office 3+ days a week)
🔹 Category: Marketing & Office Management
🔹 Date Posted: July 10, 2025
🔹 Experience Level: 2-5 years
🔹 Remote Status: On-site (with occasional domestic travel up to 20%)
🚀 Job Overview
Key aspects of this role include:
- Cross-collaborative role working with Marketing, People, and Executive teams
- Responsible for office management, culture, and employee experiences
- Planning and executing high-impact conferences and events
- Managing event logistics, timelines, and budgets
- Providing admin support to the Executive team and Chief of Staff
ASSUMPTION: This role requires a high level of organization, multitasking, and adaptability to thrive in a fast-paced environment.
📋 Key Responsibilities
✅ Office Management: Keep the SF office organized, tidy, and running smoothly. Manage mail, groceries, conference rooms, and tech needs. Ensure new hires feel welcome and supported.
✅ Event Planning: Partner with marketing and sales to build an annual external events calendar. Manage internal and external event logistics, including venue sourcing, vendor wrangling, budgeting, booth design, on-site execution, and post-event follow-up.
✅ Project Management: Manage event timelines, task owners, and approvals in a formal project-management system. Escalate risks early and keep stakeholders aligned.
✅ Employer Branding: Support employer branding through social media initiatives and manage Ethos swag for employees and partners.
ASSUMPTION: This role involves frequent communication with various teams and vendors, requiring strong interpersonal and communication skills.
🎯 Required Qualifications
Education: Bachelor's degree in Marketing, Event Planning, or a related field (or equivalent experience)
Experience: 3+ years of experience planning and running events, with a proven track record of managing six-figure budgets
Required Skills:
- Proven event planning and project management experience
- Budgeting and vendor management skills
- Familiarity with project management tools (e.g., Asana, Airtable) and design tools (e.g., Canva, Adobe)
- Exceptional detail-orientation and a "no ball gets dropped" mentality
- Clear, concise, and confident communication across channels
Preferred Skills:
- Experience with employer branding and social media management
- Fluency in Spanish or another language
ASSUMPTION: Candidates with experience in the insurance industry or familiarity with life insurance products may have an advantage but are not required.
💰 Compensation & Benefits
Salary Range: $56,160 - $93,600 USD per year (based on US national base salary range for this full-time position). Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
Benefits:
- Health, dental, and vision insurance
- 401(k) plan with company match
- Unlimited PTO and flexible work arrangements
- Employee stock options
- Life insurance and disability benefits
Working Hours: Full-time (40 hours per week), with in-office presence required 3+ days a week
ASSUMPTION: The provided salary range is based on the US national base salary range for the position. Actual compensation may vary based on location, experience, and other factors.
📌 Applicant Insights
🔍 Company Context
Industry: Ethos Life operates in the insurance industry, specifically focusing on life insurance. They blend industry expertise, technology, and the human touch to make life insurance faster, easier, and more accessible.
Company Size: Ethos Life has 501-1,000 employees, providing a mid-sized company environment with ample opportunities for collaboration and growth.
Founded: Ethos Life was founded in 2016 and has since grown to become one of the largest U.S. life insurance issuers, raising over $400 million in capital from prominent investors.
Company Description:
- Ethos Life uses predictive analytics to streamline the life insurance process, transforming a traditionally multi-week process into a modern digital experience that can take just minutes.
- The company aims to make getting life insurance easier, faster, and better for everyone, with a focus on family financial health.
- Ethos Life has been recognized on CB Insights' Global Insurtech 50 list and BuiltIn's Top 100 Midsize Companies in San Francisco.
Company Specialties:
- Life Insurance
- Term Life Insurance
- Technology and Data Science
Company Website: http://www.ethos.com
ASSUMPTION: Ethos Life's focus on technology and data science sets it apart in the insurance industry, offering unique opportunities for innovation and growth.
📊 Role Analysis
Career Level: This role is suitable for candidates with 2-5 years of experience in event planning, marketing, or a related field, seeking to grow their career in a dynamic and fast-paced environment.
Reporting Structure: The Marketing and Office Manager will report directly to the Chief of Staff and collaborate closely with the Marketing, People, and Executive teams.
Work Arrangement: This is a hybrid role, requiring an in-office presence of 3+ days a week, with occasional domestic travel up to 20% for events.
Growth Opportunities:
- As Ethos Life continues to grow, there may be opportunities for the Marketing and Office Manager to take on additional responsibilities or move into other areas of the business.
- The company's focus on innovation and technology may present unique growth opportunities for candidates interested in learning new skills or exploring different aspects of the business.
ASSUMPTION: Ethos Life's rapid growth and expansion present numerous opportunities for career development and advancement within the organization.
🌍 Location & Work Environment
Office Type: Ethos Life's San Francisco office is a collaborative and engaging workspace, designed to foster creativity and productivity.
Office Location(s): 55 4th Street, San Francisco, CA 94103
Geographic Context:
- San Francisco is a vibrant and diverse city, offering a mix of urban and outdoor activities, as well as a thriving tech industry.
- The city is known for its mild Mediterranean climate, with cool summers and mild winters.
- San Francisco has a cost of living that is higher than the national average, with median home prices exceeding $1.6 million.
Work Schedule: The Marketing and Office Manager will work full-time, with an in-office presence required 3+ days a week, and occasional domestic travel up to 20% for events.
ASSUMPTION: The San Francisco office provides a dynamic and engaging work environment, with ample opportunities for collaboration and professional growth.
💼 Interview & Application Insights
Typical Process:
- Online application review
- Phone or video screen with the Hiring Manager
- In-person or virtual interview with the Chief of Staff and other team members
- Final interview with the Executive team
Key Assessment Areas:
- Event planning and project management skills
- Budgeting and vendor management experience
- Communication and interpersonal skills
- Adaptability and problem-solving abilities
Application Tips:
- Highlight relevant event planning and project management experience in your resume and cover letter.
- Demonstrate your understanding of Ethos Life's mission and values in your application materials.
- Prepare questions about the company's culture, growth opportunities, and the role's responsibilities for the interview.
ATS Keywords: Event Planning, Project Management, Budget Management, Vendor Management, Social Media, Detail Orientation, Communication, Logistics Coordination, Marketing, Office Management
ASSUMPTION: Ethos Life's interview process is designed to assess candidates' skills and cultural fit, with a focus on finding the best fit for both the company and the applicant.
🛠️ Tools & Technologies
- Project management tools: Asana, Airtable
- Design tools: Canva, Adobe
- Social media platforms: LinkedIn, Facebook, Instagram, Twitter
- Event planning and management tools: Cvent, Eventbrite, Bizzabo
ASSUMPTION: Familiarity with these tools is preferred but not required. Ethos Life is open to training candidates on the specific tools used by the company.
👔 Cultural Fit Considerations
Company Values:
- Customer-centric: Put customers first in everything we do
- Innovative: Embrace change and continuous learning
- Collaborative: Work together to achieve common goals
- Accountable: Take ownership and responsibility for our actions
- Inclusive: Foster a diverse and inclusive environment
Work Style:
- Fast-paced and dynamic environment
- Collaborative and team-oriented culture
- Focus on results and continuous improvement
Self-Assessment Questions:
- How do you embody Ethos Life's customer-centric value in your daily work?
- Describe a time when you had to adapt to a significant change in your work environment. How did you handle it, and what was the outcome?
- How do you prioritize and manage multiple projects and deadlines simultaneously?
ASSUMPTION: Ethos Life values candidates who align with their core values and can thrive in a fast-paced, collaborative work environment.
⚠️ Potential Challenges
- Managing a busy and dynamic schedule, with frequent changes and priorities
- Balancing the demands of office management, event planning, and administrative support
- Occasional domestic travel for events, which may disrupt personal schedules
- Navigating a fast-growing company with evolving priorities and responsibilities
ASSUMPTION: These challenges can be mitigated by strong organizational skills, adaptability, and effective communication with team members and stakeholders.
📈 Similar Roles Comparison
- Event Coordinator vs. Marketing and Office Manager: While both roles involve event planning, the Marketing and Office Manager role at Ethos Life requires additional office management responsibilities and a broader scope of influence within the company.
- Marketing Specialist vs. Marketing and Office Manager: The Marketing and Office Manager role at Ethos Life encompasses both marketing and office management responsibilities, whereas a Marketing Specialist would focus solely on marketing initiatives.
- Office Manager vs. Marketing and Office Manager: The Marketing and Office Manager role at Ethos Life includes additional marketing responsibilities, whereas a traditional Office Manager role would focus solely on office management and administrative support.
ASSUMPTION: The Marketing and Office Manager role at Ethos Life is a unique and multifaceted position, requiring a diverse skill set and the ability to wear multiple hats within the organization.
📝 Sample Projects
- Planning and executing Ethos Life's annual user conference, including venue sourcing, vendor management, and on-site logistics
- Managing Ethos Life's social media presence during a product launch, including creating engaging content, scheduling posts, and monitoring audience engagement
- Coordinating a company-wide event or team-building activity, including vendor management, logistics, and on-site support
ASSUMPTION: These sample projects illustrate the diverse responsibilities and skills required for the Marketing and Office Manager role at Ethos Life.
❓ Key Questions to Ask During Interview
- How does Ethos Life support work-life balance for employees, particularly those in hybrid or remote roles?
- Can you describe the company's approach to professional development and growth opportunities for employees in this role?
- How does Ethos Life foster a collaborative and inclusive work environment, particularly for employees from diverse backgrounds?
- What are the key priorities for this role in the first 30, 60, and 90 days?
- How does Ethos Life measure the success of its marketing and event initiatives, and how can this role contribute to improving those metrics?
ASSUMPTION: Asking thoughtful and insightful questions during the interview process demonstrates your interest in the role and commitment to Ethos Life's success.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your relevant event planning, project management, and office management experience
- Prepare questions about Ethos Life's culture, growth opportunities, and the role's responsibilities for the interview
- If selected for an interview, be prepared to discuss your approach to event planning, budget management, and vendor management, as well as your ability to thrive in a fast-paced, collaborative work environment
- Follow up with the hiring manager within 24 hours after your interview to express your appreciation and reiterate your interest in the role
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
