📌 Core Information
🔹 Job Title: Marketing Assistant
🔹 Company: Oaktree Capital Management, L.P.
🔹 Location: New York, New York, United States
🔹 Job Type: Full-Time, Hybrid (3 days in office, 2 days from home)
🔹 Category: Marketing
🔹 Date Posted: July 29, 2025
🔹 Experience Level: 2-5 years
🔹 Remote Status: On-site with hybrid option
🚀 Job Overview
Key aspects of this role include:
- Providing administrative support to three marketing officers
- Managing travel arrangements, expense reports, and calendars
- Maintaining client databases and distribution lists
- Assisting in producing marketing materials and presentations
- Collaborating with other administrative assistants and departments
ASSUMPTION: This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks and priorities effectively.
📋 Key Responsibilities
✅ Scheduling travel arrangements, preparing itineraries, and managing expense reports
✅ Answering, screening, and managing incoming phone calls and mail
✅ Maintaining client databases, coordinating distribution lists, and assisting with Intralinks/Merrill Datasite inquiries
✅ Working with Client Relations & Marketing Representatives on new entries into the Redemption & Contribution Registers
✅ Drafting correspondence and assisting in producing marketing presentations, materials, meeting agendas, relationship summaries, and other documents
✅ Working in partnership with other administrative assistants to ensure optimal support for the entire team
✅ Maintaining calendars, scheduling, and re-confirming meetings and conference calls
✅ Performing other administrative duties as needed
ASSUMPTION: This role involves a high degree of multitasking and requires strong communication skills to interact effectively with various stakeholders.
🎯 Required Qualifications
Education: Bachelor’s degree preferred
Experience: Minimum 3 years of experience supporting several executives within a financial services firm, with a preference for administrative assistance experience in marketing
Required Skills:
- Proven ability to manage tasks with competing priorities and deadlines
- Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Some knowledge of Salesforce or a contact database is a plus
Preferred Skills:
- Excellent interpersonal, verbal, and written communication skills
- Outstanding organizational skills with a strong attention to detail
- Self-starter with a proven ability to take initiative
- Team-oriented with strong integrity and professionalism
ASSUMPTION: Candidates with relevant experience in marketing or financial services will be well-suited for this role.
💰 Compensation & Benefits
Salary Range: $60,000 - $100,000 per year
Benefits:
- Discretionary bonus incentives
- Comprehensive benefits package
- Flexible work arrangement
Working Hours: Full-time, hybrid schedule (3 days in office, 2 days from home)
ASSUMPTION: The salary range provided is based on industry standards for similar roles in the New York area.
📌 Applicant Insights
🔍 Company Context
Industry: Investment Management
Company Size: 1,001-5,000 employees
Founded: 1995
Company Description:
- Oaktree is a global investment manager specializing in alternative investments
- Emphasizes an opportunistic, value-oriented, and risk-controlled approach to investments
- Committed to cultivating a collaborative, curious, inclusive, and diverse work environment
Company Specialties:
- Credit, equity, and real estate investments
- Global investment management
- Alternative investments
Company Website: www.oaktreecapital.com
ASSUMPTION: Oaktree's size and global presence offer opportunities for career growth and exposure to diverse investment strategies.
📊 Role Analysis
Career Level: Mid-level administrative role with potential for growth within the marketing department
Reporting Structure: Reports directly to three marketing officers
Work Arrangement: Hybrid schedule (3 days in office, 2 days from home)
Growth Opportunities:
- Potential to take on more responsibilities and advance within the marketing department
- Exposure to various aspects of marketing and investment management
- Opportunities to work with and learn from experienced marketing officers
ASSUMPTION: This role offers a good balance between administrative tasks and learning opportunities in the investment management industry.
🌍 Location & Work Environment
Office Type: Modern, professional office environment
Office Location(s): 333 South Grand Avenue, Los Angeles, CA 90071, US
Geographic Context:
- New York, NY - vibrant, multicultural city with a thriving financial industry
- Close proximity to various amenities, public transportation, and cultural attractions
- Competitive job market with numerous opportunities in finance and related fields
Work Schedule: Hybrid schedule (3 days in office, 2 days from home)
ASSUMPTION: The hybrid work arrangement offers flexibility while still providing opportunities for in-person collaboration and learning.
💼 Interview & Application Insights
Typical Process:
- Online application and resume submission
- Phone or video screening with the hiring manager
- In-person or virtual interview with the marketing officers
- Background check and offer extension
Key Assessment Areas:
- Administrative skills and experience
- Communication and interpersonal skills
- Attention to detail and organizational skills
- Cultural fit and alignment with Oaktree's values
Application Tips:
- Highlight relevant experience and skills in your resume and cover letter
- Tailor your application to demonstrate your fit for the role and company
- Prepare examples of your administrative and organizational skills
- Research Oaktree's investment strategies and values to show your understanding of the company
ATS Keywords: Administrative support, marketing, financial services, travel arrangements, expense management, client database, Microsoft Office, teamwork, initiative, attention to detail
ASSUMPTION: The interview process will focus on assessing the candidate's administrative skills, cultural fit, and alignment with Oaktree's values.
🛠️ Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Salesforce or similar contact database (preferred)
- Intralinks and/or Merrill Datasite
ASSUMPTION: Proficiency in Microsoft Office Suite is essential for this role, while familiarity with Salesforce or similar databases is a plus.
👔 Cultural Fit Considerations
Company Values:
- Collaborative
- Curious
- Inclusive
Work Style:
- Team-oriented
- Professional
- Adaptable to a hybrid work environment
Self-Assessment Questions:
- How do you prioritize tasks with competing deadlines and manage your time effectively?
- Can you provide an example of a time when you demonstrated strong attention to detail in an administrative role?
- How do you handle working in a hybrid environment, balancing in-person collaboration and remote work?
ASSUMPTION: Oaktree values candidates who are collaborative, curious, and adaptable to a hybrid work environment.
⚠️ Potential Challenges
- Managing multiple priorities and deadlines effectively
- Adapting to a hybrid work environment and balancing in-person collaboration with remote work
- Working with various stakeholders and maintaining strong communication skills
- Navigating a large, global organization and its diverse investment strategies
ASSUMPTION: These challenges can be overcome with strong organizational skills, effective communication, and a willingness to adapt to a dynamic work environment.
📈 Similar Roles Comparison
- Compared to other administrative roles in marketing, this position offers exposure to various aspects of investment management and the opportunity to work with experienced marketing officers
- Oaktree's global presence and size provide opportunities for career growth and learning
- This role may have more responsibilities and require more initiative than entry-level administrative positions
ASSUMPTION: This role offers a good balance between administrative tasks and learning opportunities in the investment management industry.
📝 Sample Projects
- Managing a marketing officer's travel itinerary for an international conference
- Updating the client database and coordinating distribution lists for a new fund launch
- Assisting in the production of a marketing presentation for a potential investor
ASSUMPTION: These sample projects demonstrate the range of administrative and marketing-related tasks involved in this role.
❓ Key Questions to Ask During Interview
- How does this role support the overall marketing strategy for Oaktree's investment products?
- What opportunities are there for professional development and growth within the marketing department?
- How does the hybrid work arrangement balance in-person collaboration and remote work?
- What are the most challenging aspects of this role, and how can they be effectively managed?
- How does Oaktree support work-life balance for its employees?
ASSUMPTION: These questions will help candidates better understand the role, the company culture, and the opportunities for growth and development.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your relevant experience and skills
- Prepare examples of your administrative and organizational skills for the interview
- Follow up with the hiring manager one week after submitting your application
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
