Marketing Assistant

📌 Core Information

🔹 Job Title: Marketing Assistant

🔹 Company: Capstone Properties, LLC

🔹 Location: Gainesville, FL

🔹 Job Type: On-site, Full-time

🔹 Category: Real Estate

🔹 Date Posted: May 19, 2025

🔹 Experience Level: Entry-level (0-2 years)

🔹 Remote Status: On-site

🚀 Job Overview

Key aspects of this role include:

• Providing exceptional customer service to residents and prospects
• Assisting in leasing functions and marketing efforts
• Performing general office and administrative tasks
• Collaborating with the leasing team to ensure smooth operations

ASSUMPTION: This role requires a high school diploma or equivalent, with business or trade school preferred. Proficiency in MS Office programs is also expected.

📋 Key Responsibilities

✅ Answering phone calls and greeting visitors

✅ Assisting in leasing functions, such as monitoring leasing staff, schedules, and lead tracking software

✅ Conducting on-campus and off-campus marketing activities

✅ Sorting office mail and scheduling community tours

✅ Collecting rent, writing receipts, and maintaining lease files

✅ Monitoring supplies, maintaining vendor logs, and assisting in key preparation

✅ Performing other administrative tasks as assigned by management

ASSUMPTION: This role involves a high level of multitasking and requires strong organizational skills to manage various responsibilities effectively.

🎯 Required Qualifications

Education: High school diploma or equivalent required, business or trade school preferred

Experience: Entry-level position (0-2 years of experience)

Required Skills:

• Excellent customer service skills
• Strong organizational skills and attention to detail
• Proficiency in MS Office programs (Word, Excel, Outlook)
• Ability to work independently and in a team environment
• Strong communication and interpersonal skills

Preferred Skills:

• Experience in real estate or a related field
• Bilingual or multilingual skills

ASSUMPTION: While not explicitly stated, having a valid driver's license and reliable transportation may be required for this role, as it involves on-campus and off-campus marketing activities.

💰 Compensation & Benefits

Salary Range: $28,000 - $35,000 per year (based on industry standards for entry-level marketing assistants in Gainesville, FL)

Benefits:

• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid time off (vacation, sick, and holidays)
• Employee discounts on housing

Working Hours: Full-time, Monday-Friday, 8:30 AM - 5:00 PM (with some flexibility for on-campus and off-campus marketing activities)

ASSUMPTION: The salary range provided is an estimate based on industry standards for entry-level marketing assistants in the real estate industry. Actual compensation may vary based on experience and performance.

📌 Applicant Insights

🔍 Company Context

Industry: Real Estate - Capstone Properties, LLC specializes in residential and commercial property management, investment sales, and development consulting.

Company Size: Small (11-50 employees) - This size allows for a more personal and collaborative work environment, with opportunities for growth and close collaboration with team members.

Founded: 1991 - Capstone Properties, LLC has over three decades of experience in the real estate industry, providing a stable and established work environment.

Company Description:

• Capstone Properties, LLC is a regional New England-based real estate company offering brokerage, management, development, and acquisition services.
• The company serves a diverse range of clients, including financial institutions and private investors and developers.
• Capstone Properties, LLC manages and brokers assignments involving over 100 properties across multiple states.

Company Specialties:

• Residential & Commercial Property and Facility Management
• Investment Sales & Commercial Brokerage (including tenant representation)
• Acquisition & Development Consulting, and Work-out
• Trustee and Mortgagee in Possession Services

Company Website: http://www.capstone-properties.com

ASSUMPTION: Capstone Properties, LLC is a well-established real estate company with a strong reputation in the industry, providing a stable and supportive work environment for its employees.

📊 Role Analysis

Career Level: Entry-level - This role is an excellent starting point for individuals interested in pursuing a career in real estate or property management.

Reporting Structure: The Marketing Assistant reports directly to the Leasing Manager and works closely with the leasing team to ensure smooth operations.

Work Arrangement: On-site, full-time - This role requires working on-site at the company's Gainesville, FL location, with some flexibility for on-campus and off-campus marketing activities.

Growth Opportunities:

• As a small company, Capstone Properties, LLC offers opportunities for growth and advancement within the organization.
• With experience and strong performance, Marketing Assistants may progress to roles such as Leasing Consultant, Leasing Manager, or other management positions.

ASSUMPTION: While not explicitly stated, there may be opportunities for professional development and training to support career growth within the company.

🌍 Location & Work Environment

Office Type: Corporate office - The Gainesville, FL office is a professional and collaborative work environment, with a focus on teamwork and customer service.

Office Location(s): 4600 SW 13th St, Gainesville, FL 32608

Geographic Context:

• Gainesville is a mid-sized city in north-central Florida, with a population of approximately 130,000 residents.
• The city is home to the University of Florida, which significantly influences the local economy and culture.
• Gainesville offers a mix of urban and suburban living, with a variety of housing options and amenities.

Work Schedule: Monday-Friday, 8:30 AM - 5:00 PM (with some flexibility for on-campus and off-campus marketing activities)

ASSUMPTION: The work environment at Capstone Properties, LLC is professional and collaborative, with a focus on teamwork and customer service. Employees are expected to maintain a high level of professionalism and attention to detail in their work.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screening with the Hiring Manager
• In-person or video interview with the Hiring Manager and other team members
• Background check and reference check
• Job offer

Key Assessment Areas:

• Customer service skills
• Organizational skills and attention to detail
• Proficiency in MS Office programs
• Communication and interpersonal skills
• Ability to work independently and in a team environment

Application Tips:

• Tailor your resume and cover letter to highlight your relevant skills and experiences for this role.
• Demonstrate your strong customer service skills and attention to detail in your application materials.
• Prepare examples of your experience with leasing functions, marketing activities, and administrative tasks to discuss during the interview.

ATS Keywords: Marketing Assistant, Real Estate, Customer Service, Leasing Functions, Office Administration, Scheduling, Filing, Rent Collection, Mailing Assistance, Maintenance Follow-up, Vendor Documentation, Supply Monitoring, Lease File Auditing, Key Preparation

ASSUMPTION: The application process for this role may involve assessments or tests to evaluate your skills and qualifications, in addition to the typical interview process.

🛠️ Tools & Technologies

• Microsoft Office Suite (Word, Excel, Outlook)
• Property management software (e.g., Yardi, AppFolio, or similar)
• Customer relationship management (CRM) software (e.g., Salesforce, HubSpot, or similar)

ASSUMPTION: The specific tools and technologies used in this role may vary depending on the company's preferences and the specific needs of the position.

👔 Cultural Fit Considerations

Company Values:

• Customer-focused
• Collaborative
• Professional
• Adaptable

Work Style:

• Team-oriented
• Results-driven
• Attention to detail
• Strong communication skills

Self-Assessment Questions:

• Do you have a strong passion for providing exceptional customer service?
• Are you highly organized and able to manage multiple tasks and responsibilities effectively?
• Do you thrive in a collaborative work environment and enjoy working as part of a team?

ASSUMPTION: Capstone Properties, LLC values employees who are customer-focused, collaborative, and professional, with a strong work ethic and attention to detail.

⚠️ Potential Challenges

• Managing multiple responsibilities and priorities in a fast-paced environment
• Dealing with difficult or upset residents and maintaining a positive and professional demeanor
• Adapting to changes in the real estate market and adjusting marketing strategies accordingly
• Working flexible hours, including evenings and weekends, for on-campus and off-campus marketing activities

ASSUMPTION: While this role offers a variety of responsibilities and opportunities for growth, it also presents challenges that require strong organizational skills, adaptability, and a customer-focused mindset.

📈 Similar Roles Comparison

• Marketing Assistant vs. Leasing Consultant - While both roles involve marketing and customer service, the Marketing Assistant focuses more on administrative tasks and supporting the leasing team, while the Leasing Consultant is more directly involved in the leasing process and negotiating lease agreements.
• Real Estate Industry Context - The real estate industry is competitive and dynamic, with a strong focus on customer service and adaptability. Marketing Assistants in real estate may face unique challenges and opportunities compared to those in other industries.
• Career Path Comparison - Marketing Assistants in real estate may progress to roles such as Leasing Consultant, Leasing Manager, or other management positions, with the opportunity to specialize in areas such as marketing, sales, or property management.

ASSUMPTION: When comparing this role to similar positions, it is essential to consider the unique aspects of the real estate industry and the specific responsibilities and requirements of each role.

📝 Sample Projects

• Developing and implementing a targeted marketing campaign to increase occupancy rates for a specific property
• Conducting market research to identify trends and opportunities in the local real estate market
• Assisting in the preparation and execution of a community event or open house to showcase a property's amenities and features

ASSUMPTION: The specific projects and responsibilities of this role may vary depending on the company's needs and the individual's skills and experiences.

❓ Key Questions to Ask During Interview

• What are the most challenging aspects of this role, and how can I best prepare to succeed in them?
• How does this role support the overall goals and objectives of the company, and how can my work contribute to the company's success?
• What opportunities are there for professional development and growth within the company?
• How does the company support work-life balance for its employees, particularly in terms of flexible scheduling and time off?
• What is the company's approach to diversity, equity, and inclusion, and how does it foster a supportive and inclusive work environment?

ASSUMPTION: Asking thoughtful and insightful questions during the interview process demonstrates your interest in the role and your commitment to understanding the company's culture and values.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight your relevant skills and experiences for this role
• Prepare examples of your experience with leasing functions, marketing activities, and administrative tasks to discuss during the interview
• Follow up with the hiring manager one week after submitting your application to express your continued interest in the position

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.