🔹 Job Title: Marketing Assistant
🔹 Company: Oaktree Capital Management, L.P.
🔹 Location: Hong Kong
🔹 Job Type: Full-Time
🔹 Category: Marketing
🔹 Date Posted: April 10, 2025
🔹 Experience Level: 5-10 years
🔹 Remote Status: On-site
Key aspects of this role include:
ASSUMPTION: This role requires a high level of organization, attention to detail, and the ability to manage multiple tasks and priorities effectively. Strong communication skills and proficiency in Microsoft Office and Salesforce are essential for success in this position.
✅ Managing the logistics of travel and meeting management for the team with clients and prospects
✅ Hosting incoming Oaktree PM and senior managers and liaising with their respective assistants as required
✅ Arranging visa and entry administration to ensure smooth travel across the regions
✅ Setting up meetings, conference calls, and events as required
✅ Maintaining calendars with relevant information as per Sales Force/Client relations standards
✅ Preparing meeting information and marketing collateral as required
✅ Managing client investment quarterly reporting
✅ Managing the marketing collateral inventory and logistics of producing and shipping materials as required
✅ Becoming the Sales Force super user for the team, managing data input and reporting as required
✅ Performing research via the internet and subscription-based research portals, as requested
✅ Maintaining contact databases for managing mailing and distribution lists
✅ Coordinating fund launch communication
✅ Managing the administration for onboarding new and prospective clients, gathering the appropriate information and ensuring completion of the CPI/IPI forms
✅ Administering access to the data site
✅ Performing internal meeting and calendar management
✅ Processing correspondence and letters
✅ Managing incoming invoices
✅ Reviewing, preparing, and managing expense reports
✅ Managing the compliance reporting for gifts, meals, and entertainment
✅ Developing and maintaining the filing system
✅ Performing other administrative duties as needed, such as copying and ordering supplies
ASSUMPTION: This role requires a high level of organization, attention to detail, and the ability to manage multiple tasks and priorities effectively. Strong communication skills and proficiency in Microsoft Office and Salesforce are essential for success in this position.
Education: Bachelor’s degree is required.
Experience: Minimum 5 years of relevant experience, experience supporting executive/senior management within a financial services firm would be a plus.
Required Skills:
Preferred Skills:
ASSUMPTION: Given the nature of the role, candidates with relevant experience in a financial services firm or a similar industry are likely to be more successful in this position. Familiarity with Salesforce, Pardot, and Intralinks is also highly desirable.
Salary Range: The salary range for this position is HKD 450,000 - HKD 600,000 per annum, depending on experience and qualifications. This estimate is based on industry standards for marketing assistants in Hong Kong with 5-10 years of experience.
Benefits:
Working Hours: The standard workweek is Monday to Friday, 9:00 AM to 5:30 PM, with a one-hour lunch break. Overtime may be required as needed.
ASSUMPTION: The salary range provided is an estimate based on industry standards for marketing assistants in Hong Kong with 5-10 years of experience. The actual salary may vary depending on the candidate's qualifications and experience.
Industry: Oaktree Capital Management is a global investment management firm specializing in alternative investments, with a focus on credit, equity, and real estate. The firm has over $200 billion in assets under management and offices in 23 cities worldwide.
Company Size: Oaktree has over 1,500 employees globally, making it a large organization with significant resources and opportunities for career growth.
Founded: Oaktree was founded in 1995 and has since grown to become a leading investment management firm.
Company Description:
Company Specialties:
Company Website: www.oaktreecapital.com
ASSUMPTION: Oaktree's large size and global presence offer applicants the opportunity to work on diverse projects and gain exposure to various aspects of the investment management industry. The firm's commitment to professional development and community involvement also makes it an attractive employer for individuals seeking a challenging and rewarding work environment.
Career Level: This role is suitable for candidates with 5-10 years of relevant experience, seeking a mid-level marketing position in the financial services industry.
Reporting Structure: The Marketing Assistant will report directly to the Head of Marketing for APAC and work closely with the marketing team to ensure smooth marketing operations.
Work Arrangement: This is an on-site position based in Hong Kong. The standard workweek is Monday to Friday, 9:00 AM to 5:30 PM, with a one-hour lunch break. Overtime may be required as needed.
Growth Opportunities:
ASSUMPTION: Given the size and global presence of Oaktree, there are ample opportunities for career growth and development within the marketing department and the broader organization.
Office Type: Oaktree's Hong Kong office is a modern, professional environment with a collaborative and inclusive work culture.
Office Location(s): 333 South Grand Avenue, Los Angeles, CA 90071, US
Geographic Context:
Work Schedule: The standard workweek is Monday to Friday, 9:00 AM to 5:30 PM, with a one-hour lunch break. Overtime may be required as needed.
ASSUMPTION: Hong Kong's status as a global financial hub and its vibrant business environment make it an attractive location for professionals in the investment management industry. The city's high standard of living and diverse cultural attractions also contribute to a high quality of life for residents.
Typical Process:
Key Assessment Areas:
Application Tips:
ATS Keywords: marketing assistant, sales support, travel management, event planning, client reporting, administrative tasks, Microsoft Office, Salesforce
ASSUMPTION: Oaktree's recruitment process is designed to assess candidates' skills and fit for the marketing assistant role. Applicants should be prepared to demonstrate their relevant experience and skills throughout the interview process.
ASSUMPTION: Proficiency in Microsoft Office, Salesforce, Pardot, and Intralinks is essential for success in this role. Candidates should have a strong working knowledge of these tools and be able to use them effectively to manage tasks and priorities.
Company Values:
Work Style:
Self-Assessment Questions:
ASSUMPTION: Oaktree values candidates who are collaborative, inclusive, and results-driven, with a strong work ethic and a proven track record of success in a fast-paced, dynamic work environment.
ASSUMPTION: Candidates should be prepared to manage multiple tasks and priorities effectively, with a strong attention to detail, and be adaptable to the fast-paced and dynamic nature of the role. They should also be comfortable working with sensitive client information and be available for travel and meeting management as needed.
ASSUMPTION: Candidates with experience in the investment management industry may find this role to be a good fit for their skills and career goals, given Oaktree's global presence and focus on alternative investments.
ASSUMPTION: These sample projects are representative of the types of tasks and responsibilities that the marketing assistant may be required to perform in this role. Candidates should be prepared to manage multiple tasks and priorities effectively, with a strong attention to detail, and be adaptable to the fast-paced and dynamic nature of the role.
ASSUMPTION: These questions are designed to help candidates better understand the role, the department, and the organization, and to assess whether the position is a good fit for their skills and career goals.
To apply for this position:
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.