Marketing Associate

📌 Core Information 🔹 Job Title: Marketing Associate 🔹 Company: Tokio Marine HCC 🔹 Location: Frederick, Maryland, United States 🔹 Job Type: Full-Time, On-Site 🔹 Category: Marketing 🔹 Date Posted: April 9, 2025 🔹 Experience Level: Entry-Level (0-2 years) 🚀 Job Overview Key aspects of this role include: - Coordinating and planning tradeshows and events - Maintaining and updating marketing control databases - Handling basic inquiries and providing updates - Performing general clerical duties and administrative tasks - Assisting in all aspects of the marketing department - Improving current processes and procedures ASSUMPTION: This role is designed for a proactive individual with a passion for marketing and a desire to contribute to the growth of a leading aviation insurance company. It offers an excellent opportunity for a dynamic and creative professional to learn and grow within the industry. 📋 Key Responsibilities ✅ Handle the planning, coordination, travel, and related communications for all tradeshows. ✅ Keep the department marketing control database updated and in good order. ✅ Resolve basic inquiries or forward calls to appropriate contact for resolution. Initiate phone calls to parties to secure information or provide update status. ✅ Perform other general clerical duties such as setting up files, copying, filing, faxing, scanning, ordering supplies, and operating departmental office equipment. ✅ Prepare expense reports and coordinate local deliveries. ✅ Assist in all aspects of marketing department. ✅ Recommend and participate in the implementation of improvements to current processes and procedures. ✅ May update and maintain reports and various manuals according to company process and procedure. ✅ Other duties as assigned. ASSUMPTION: The role requires a high level of organization, strong communication skills, and the ability to manage multiple tasks simultaneously. Attention to detail and a proactive approach to problem-solving are essential for success in this position. 🎯 Required Qualifications Education: - Minimum 4 Year / bachelor's degree; preferred but not required in English, Communications, or a related field or the equivalent education and/or experience. Experience: - Up to two years of relevant and progressive professional experience Required Skills: - Good written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy. - Good organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously. - Knowledgeable of industry changes, legal updates, and technical developments related to applicable area of the Company's business to proactively respond to changing business environment. - Proficiency and experience using Microsoft Office package (Excel, Access, PowerPoint, Word). - Positive attitude with a willingness to learn the business. Preferred Skills: - Previous experience in marketing or a related field. - Familiarity with aviation insurance industry. ASSUMPTION: While a bachelor's degree is preferred, the company may consider equivalent education and/or experience for the right candidate. Previous marketing experience is not required but would be beneficial. 💰 Compensation & Benefits Salary Range: $40,000 - $50,000 per year (Estimated based on industry standards for entry-level marketing roles in the Frederick, MD area) Benefits: - Comprehensive benefits package (details not provided) - Opportunities for growth and development within the company Working Hours: Full-time, Monday - Friday, 8:30 AM - 5:00 PM (EST) with the possibility of overtime hours as required. ASSUMPTION: The salary range is an estimate based on industry standards and may vary depending on the candidate's qualifications and experience. The company offers a comprehensive benefits package, including health insurance, retirement plans, and paid time off. 📌 Applicant Insights 🔍 Company Context Industry: Tokio Marine HCC is a leading specialty insurance company focused on what matters most – their people. They underwrite more than 100 classes of specialty insurance in 180 countries, with a strong presence in the aviation insurance sector. Company Size: Tokio Marine HCC has approximately 3,900 employees, making it a mid-sized company with a diverse and entrepreneurial culture. Founded: The company was founded in 1974 and has achieved over 40 targeted acquisitions since its founding, demonstrating a strong record of growth and profitability. Company Description: - Tokio Marine HCC focuses on empowering employees to deliver on commitments and drive a culture of innovation and collaboration. - The company is diverse, entrepreneurial, and forward-thinking, with a customer-centric approach to insurance and risk management. - Tokio Marine HCC has offices in the U.S. and Europe, with leading industry experts among its approximately 3,900 employees. Company Specialties: - Accident & Health - Aviation - Directors & Officers - Property & Casualty - Surety & Credit - Errors & Omissions - Travel - Political Risk - Contingency and Promotions - Sports and Recreation - Liability - Fiduciary & Crime - Cyber - Kidnap & Ransom - Crop - Medical Stop Loss - Credit & Political Risk - Marine - Energy - Employment Practices Company Website: http://www.tmhcc.com ASSUMPTION: Tokio Marine HCC's focus on its people, entrepreneurial spirit, and customer-centric approach make it an attractive employer for candidates seeking a dynamic and innovative work environment. 📊 Role Analysis Career Level: Entry-Level Reporting Structure: This role reports directly to the Marketing Manager. Work Arrangement: On-site, with the possibility of overtime hours as required. Growth Opportunities: - Opportunities for professional development and growth within the marketing department and the company as a whole. - Exposure to various aspects of the marketing department, allowing for a well-rounded understanding of the industry and the company's operations. ASSUMPTION: The Marketing Associate role offers a strong foundation for a career in marketing, with opportunities for growth and development within the company. 🌍 Location & Work Environment Office Type: Corporate office environment with a professional and collaborative atmosphere. Office Location(s): 13403 Northwest Freeway, Houston, TX 77040, US Geographic Context: - Frederick, Maryland, is located approximately 50 miles northwest of Baltimore and 40 miles southwest of Cumberland. - The city offers a mix of urban and rural living, with a population of around 65,000 people. - Frederick has a rich history and a vibrant arts scene, with numerous museums, galleries, and theaters. Work Schedule: Full-time, Monday - Friday, 8:30 AM - 5:00 PM (EST) with the possibility of overtime hours as required. ASSUMPTION: The office environment at Tokio Marine HCC is professional and collaborative, with a strong emphasis on teamwork and communication. The location in Frederick, Maryland, offers a mix of urban and rural living, with a rich history and a vibrant arts scene. 💼 Interview & Application Insights Typical Process: 1. Online application submission 2. Phone or video screening 3. In-person or virtual interview with the hiring manager 4. Final interview with the marketing team 5. Job offer Key Assessment Areas: - Communication skills and ability to handle basic inquiries - Organizational skills and ability to manage multiple tasks - Problem-solving skills and ability to recommend improvements - Proficiency in Microsoft Office and other relevant software - Cultural fit and alignment with company values Application Tips: - Tailor your resume and cover letter to highlight relevant skills and experiences for this role. - Be prepared to discuss your experience with marketing databases and event planning. - Research the aviation insurance industry and Tokio Marine HCC to demonstrate your interest and understanding of the company. ATS Keywords: Marketing, event planning, tradeshows, database management, administrative tasks, communication, organization, problem-solving, Microsoft Office ASSUMPTION: The application process for this role is typical for a mid-sized company, with a focus on assessing communication skills, organizational skills, and cultural fit. Applicants should tailor their resumes and cover letters to highlight relevant skills and experiences for this role. 🛠️ Tools & Technologies - Microsoft Office (Excel, Access, PowerPoint, Word) - Marketing control database (specific software not mentioned) - Other relevant software and tools as needed for the role ASSUMPTION: The specific tools and technologies required for this role may vary depending on the company's software and systems. However, proficiency in Microsoft Office and a willingness to learn new software are essential for success in this position. 👔 Cultural Fit Considerations Company Values: - Empowering employees to deliver on commitments - Driving a culture of innovation and collaboration - Focusing on what matters most – their people - Being thoughtful, sincere, and human in all interactions Work Style: - Collaborative and team-oriented - Entrepreneurial and forward-thinking - Customer-centric and focused on problem-solving - Adaptable and willing to learn new skills and take on new challenges Self-Assessment Questions: - How do you align with Tokio Marine HCC's focus on empowering employees and driving a culture of innovation and collaboration? - How do you approach problem-solving and adaptability in a dynamic work environment? - How do you balance a customer-centric approach with a focus on what matters most – the company's people? ASSUMPTION: Tokio Marine HCC's cultural fit considerations emphasize a collaborative, entrepreneurial, and customer-centric work environment. Applicants should be able to demonstrate their alignment with these values and their ability to thrive in a dynamic and adaptable work environment. ⚠️ Potential Challenges - The role may require overtime hours as needed, which could impact work-life balance. - The aviation insurance industry can be complex and fast-paced, requiring a quick learning curve for new employees. - The company's focus on empowering employees and driving a culture of innovation and collaboration may require a high level of initiative and proactivity from employees. ASSUMPTION: While the Marketing Associate role offers numerous opportunities for growth and development, it also presents potential challenges that applicants should be aware of and prepared to address. 📈 Similar Roles Comparison - Marketing Coordinator: Similar role with a focus on event planning and coordination, but may have additional responsibilities in content creation and social media management. - Marketing Assistant: Similar role with a focus on administrative tasks and database management, but may have limited involvement in event planning and coordination. - Administrative Assistant: Similar role with a focus on administrative tasks and office management, but may have limited involvement in marketing-specific responsibilities. ASSUMPTION: The Marketing Associate role is similar to other entry-level marketing positions, but with a unique focus on event planning and coordination within the aviation insurance industry. 📝 Sample Projects - Planning and coordinating a major aviation industry tradeshow, including vendor management, logistics, and on-site support. - Updating and maintaining the marketing control database, including data entry, data cleaning, and data analysis. - Assisting in the creation and distribution of marketing materials, such as brochures, flyers, and email campaigns. - Conducting market research and analysis to inform marketing strategies and tactics. ASSUMPTION: The Marketing Associate role offers a diverse range of projects and responsibilities, allowing for a well-rounded understanding of the marketing department and the company's operations. ❓ Key Questions to Ask During Interview - What are the most important priorities for this role in the first 30, 60, and 90 days? - How does this role fit into the overall marketing strategy for the company? - What opportunities are there for professional development and growth within the marketing department and the company as a whole? - How does the company support work-life balance for its employees? - What is the company's approach to innovation and collaboration, and how does this role contribute to that culture? ASSUMPTION: Applicants should use the interview process to gain a deeper understanding of the role, the company, and the industry, as well as to demonstrate their qualifications and fit for the position. 📌 Next Steps for Applicants To apply for this position: - Submit your application through this link - Tailor your resume and cover letter to highlight relevant skills and experiences for this role. - Prepare for the interview by researching the aviation insurance industry and Tokio Marine HCC, and by practicing common interview questions and answers. - Follow up with the hiring manager after the interview to express your appreciation and reiterate your interest in the position. - Be patient and persistent in your job search, and continue to apply for other relevant positions as they become available. ⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.