📌 Core Information
🔹 Job Title: Marketing Communication Specialist
🔹 Company: Aston Carter
🔹 Location: New York, NY
🔹 Job Type: Full-Time
🔹 Category: Marketing & Communications
🔹 Date Posted: May 19, 2025
🔹 Experience Level: 5-10 years
🔹 Remote Status: Hybrid (4 office days per week)
🚀 Job Overview
Key aspects of this role include:
- Creating compelling presentations, proposals, and award submissions using Adobe InDesign
- Collaborating with project teams to develop proposal narratives and scopes of work
- Updating marketing collateral and maintaining the project database
- Working in a fast-paced, collaborative environment with a proactive, can-do attitude
- Excelling in both big-picture thinking and meticulous execution
ASSUMPTION: This role requires a balance of creative and administrative skills, with a focus on attention to detail and the ability to manage multiple projects simultaneously.
📋 Key Responsibilities
✅ Create engaging marketing materials, including presentations, proposals, and award submissions, using Adobe InDesign
✅ Collaborate with project teams to develop proposal narratives and scopes of work
✅ Update marketing collateral and maintain the project database
✅ Work effectively with partners, staff, and other departments to ensure projects are completed on time and to a high standard
✅ Contribute to the firm’s overall marketing strategy and goals
ASSUMPTION: The role may require occasional overtime to meet project deadlines, sometimes on short notice.
🎯 Required Qualifications
Education: Bachelor's degree in Marketing, Communications, Journalism, or a related field
Experience: Over 5 years of experience in a marketing or related role, with a strong preference for experience in the architecture, interior design, or related industry
Required Skills:
- Exceptional writing skills, with samples required to demonstrate proficiency
- Proven ability to multitask and meet project deadlines effectively
- Proficient in Adobe InDesign, Adobe Creative Suite, and Microsoft Word (Excel)
Preferred Skills:
- Intermediate to advanced graphic design skills
- Photography skills
- Marketing management, project management, or corporate communication experience
ASSUMPTION: Candidates with experience in the A/E/C industry may have an advantage in understanding industry-specific terminology and delivery methods.
💰 Compensation & Benefits
Salary Range: $85,000 - $95,000 per year
Benefits:
- Medical, dental, and vision benefits with multiple plan options
- Short and long-term disability insurance
- Life insurance (group life and AD&D)
- 401k and profit-sharing plan (no waiting period for 401k)
- Commuter benefits (pre-tax parking/transit)
- Paid time off (PTO) - 2 weeks (accrued monthly), with additional time off after 5 and 10 years of service
- Paid holidays - 9 recognized holidays per year
- Sick time - 7.5 days per year
- Paid semi-monthly on the 15th and 30th (or 31st) of each month
Working Hours: Full-time, with a hybrid schedule offering work-from-home options on Fridays
ASSUMPTION: The salary range provided is an estimate based on industry standards for a marketing communication specialist with 5-10 years of experience in the New York area.
📌 Applicant Insights
🔍 Company Context
Industry: Staffing and Recruiting, with a focus on providing world-class corporate talent solutions in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions
Company Size: 1,001-5,000 employees, with a well-established presence in the global market
Founded: 1997, with headquarters in London and offices across the U.S., Canada, Asia Pacific, and Europe
Company Description:
- Specializes in extending the capabilities of industry-leading companies by providing specialized talent solutions
- Draws on deep recruiting expertise and an expansive network to meet the evolving needs of clients and the talent community
- Serves many of the Fortune 500 companies and is a ClearlyRated Best of Staffing® double diamond winner for both client and talent service
Company Specialties:
- Accounting and Finance
- Business Support
- Strategy
- Change & Transformation
- Operations
- Banking and Financial Services
- Administrative
- Human Resources
- Talent Acquisition
- Procurement
- and Supply Chain
Company Website: http://www.astoncarter.com
ASSUMPTION: Aston Carter is a well-established and respected company in the staffing and recruiting industry, with a strong focus on providing high-quality talent solutions to its clients.
📊 Role Analysis
Career Level: Mid-level, with the opportunity for growth and advancement within the marketing department and the company as a whole
Reporting Structure: This role reports directly to the Marketing Manager and works closely with project teams, partners, and staff across various departments
Work Arrangement: Hybrid, with work-from-home options on Fridays and four office days per week
Growth Opportunities:
- Potential for career advancement within the marketing department or other departments within the company
- Opportunities to work on diverse projects and collaborate with various teams
- Chance to develop and refine skills in marketing, project management, and communication
ASSUMPTION: This role offers opportunities for professional growth and development within a dynamic and collaborative marketing team.
🌍 Location & Work Environment
Office Type: Modern, collaborative office space with a business casual dress code
Office Location(s): New York, NY (with additional offices in Boston, MA, and Orlando, FL)
Geographic Context:
- New York, NY - a bustling, multicultural city with a vibrant arts and entertainment scene
- Access to public transportation and numerous amenities
- Opportunities for networking and professional development within the architecture, design, and related industries
Work Schedule: Full-time, with a hybrid schedule offering work-from-home options on Fridays
ASSUMPTION: The hybrid work arrangement provides a balance between in-office collaboration and remote work flexibility.
💼 Interview & Application Insights
Typical Process:
- Online application submission
- Phone or video screen with the hiring manager
- In-person or virtual interview with the marketing team
- Final interview with the marketing manager or another senior team member
Key Assessment Areas:
- Writing and communication skills
- Collaboration and teamwork
- Project management and organizational skills
- Cultural fit and alignment with company values
Application Tips:
- Tailor your resume and cover letter to highlight relevant skills and experiences for this role
- Provide examples of your writing and design work, demonstrating your proficiency in Adobe InDesign and other relevant tools
- Prepare questions to ask during the interview, demonstrating your interest in the role and the company
ATS Keywords: Marketing, Communications, Adobe InDesign, Proposal, Presentation, Award Submission, Project Management, Collaboration, Writing, Graphic Design
ASSUMPTION: The application process for this role may involve multiple interviews and assessments, focusing on both technical skills and cultural fit.
🛠️ Tools & Technologies
- Adobe InDesign
- Adobe Creative Suite
- Microsoft Word (Excel)
- Project management tools (e.g., Asana, Trello, Jira)
- Collaboration tools (e.g., Slack, Microsoft Teams)
ASSUMPTION: Familiarity with industry-standard design and project management tools is essential for success in this role.
👔 Cultural Fit Considerations
Company Values:
- Integrity
- Collaboration
- Expertise
- Innovation
- Client Focus
Work Style:
- Collaborative and team-oriented
- Fast-paced and dynamic
- Focused on both big-picture thinking and meticulous execution
- Committed to continuous learning and improvement
Self-Assessment Questions:
- Do you thrive in a fast-paced, collaborative environment?
- Are you able to balance big-picture thinking with meticulous attention to detail?
- Do you have strong writing and communication skills, with a portfolio of work to demonstrate your proficiency?
ASSUMPTION: Candidates who are strong communicators, collaborative team players, and adaptable to a fast-paced environment will likely be a good fit for this role.
⚠️ Potential Challenges
- Managing multiple projects and deadlines simultaneously
- Occasional overtime to meet project deadlines, sometimes on short notice
- Working in a fast-paced, dynamic environment that may require quick adjustments to priorities and tasks
- Adapting to a hybrid work arrangement, balancing in-office collaboration and remote work
ASSUMPTION: Success in this role requires strong organizational skills, adaptability, and the ability to manage multiple projects effectively.
📈 Similar Roles Comparison
- Compared to related roles in marketing and communications, this position places a stronger emphasis on Adobe InDesign and project management skills
- Industry-specific context: The architecture, design, and related industries have unique terminology and delivery methods that may be relevant to this role
- Career path comparison: This role offers opportunities for growth and advancement within the marketing department and the company as a whole
ASSUMPTION: Candidates with experience in the A/E/C industry may have an advantage in understanding industry-specific terminology and delivery methods.
📝 Sample Projects
- Creating a compelling presentation for a major project proposal, including visuals and graphics, using Adobe InDesign
- Developing an award submission for a prestigious industry award, showcasing the firm’s work and achievements
- Updating marketing collateral, such as brochures and case studies, to reflect the firm’s latest projects and accomplishments
ASSUMPTION: These sample projects demonstrate the range of responsibilities and skills required for success in this role.
❓ Key Questions to Ask During Interview
- What are the most significant challenges facing the marketing department currently, and how does this role contribute to addressing them?
- How does this role fit into the overall marketing strategy and goals for the firm?
- What opportunities are there for professional growth and development within the marketing department and the company as a whole?
- How does the company support work-life balance for its employees, particularly in a hybrid work arrangement?
- What are the most important qualities and skills for success in this role, according to the hiring manager and the marketing team?
ASSUMPTION: Asking thoughtful, relevant questions during the interview demonstrates your interest in the role and the company, and provides valuable insights into the work environment and cultural fit.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through the online application form
- Tailor your resume and cover letter to highlight relevant skills and experiences for this role, with a focus on writing and design samples
- Prepare for interviews by researching the company, the role, and the industry, and by practicing common interview questions and your responses
- Follow up with the hiring manager or the marketing team after your interview to express your interest in the role and the company
- If selected for the position, be prepared to provide additional information or complete additional assessments as needed
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
