Marketing Communications Administrator

📌 Core Information

🔹 Job Title: Marketing Communications Administrator

🔹 Company: Stellar MLS

🔹 Location: Altamonte Springs, Florida, United States

🔹 Job Type: On-site

🔹 Category: 📣 Marketing Communications (MarCom)

🔹 Date Posted: April 1, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: Hybrid

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Providing administrative and project coordination support to the VP of Marketing
• Managing calendars, scheduling meetings, and organizing departmental files
• Assisting with event planning and coordinating team activities
• Tracking industry events, monitoring project timelines, and ensuring deadlines are met

ASSUMPTION: This job requires a blend of organizational and interpersonal skills, as it supports multiple functions within the marketing department.

📋 Key Responsibilities

✅ Support and assist the VP of Marketing with administrative tasks.

✅ Maintain department calendars for projects, events, and meetings.

✅ Prepare meeting agendas, take notes, and follow up on action items.

✅ Track marketing projects, deadlines, and deliverables.

✅ Assist in maintaining project timelines and updating project management tools.

✅ Collaborate with cross-functional teams to ensure projects stay on schedule.

✅ Monitor budgets and expenses for marketing initiatives.

ASSUMPTION: The role is dynamic, requiring flexibility to adapt to various administrative and project management tasks as needed.

🎯 Required Qualifications

Education: Not specified

Experience: Minimum of 3 years in an administrative or project coordination role.

Required Skills:

• Highly organized with strong multitasking abilities
• Proficiency in Microsoft Office and Google Workspace
• Excellent written and verbal communication skills

Preferred Skills:

• Experience in marketing or familiarity with marketing & communications
• Knowledge of event planning and coordination

ASSUMPTION: Preferred skills suggest a candidate with an understanding of marketing dynamics could be a better fit, enhancing project execution.

💰 Compensation & Benefits

Salary Range: Not specified

Benefits:

• Comprehensive medical and dental cover
• Short/Long-term disability and life insurance
• 401K plan, personal time off, and volunteer days

Working Hours: Full-time role requiring 40 hours a week with advance approval for overtime

ASSUMPTION: Compensation likely aligns with industry standards for similar positions in Florida. Benefits reflect a focus on employee well-being and work-life balance.

📌 Applicant Insights

🔍 Company Context

Industry: Real Estate

Company Size: 51-200 employees

Founded: 1993

Company Description:

• Stellar MLS is recognized for its top-tier customer service and products
• Invests in people and technology for optimal data access
• Serves over 70,000 customers, contributing to the competitive market

Company Specialties:

• Real estate data standardization
• MLS services and technology
• Broker and agent support

Company Website: www.StellarMLS.com

ASSUMPTION: The company environment likely encourages innovation and continuous professional development, reflected in its investment in technology and people.

📊 Role Analysis

Career Level: Early to mid-career level

Reporting Structure: Reports to the VP of Marketing, Communications, and Global Markets

Work Arrangement: Hybrid, with a mix of on-site and remote work in Florida

Growth Opportunities:

• Exposure to cross-functional teams enhances skill diversity
• Opportunities for learning project management tools
• Potential to move into more strategic roles within marketing

ASSUMPTION: The role provides foundational experience beneficial for career advancement in marketing and communications.

🌍 Location & Work Environment

Office Type: Hybrid work environment

Office Location(s): Altamonte Springs, Florida

Geographic Context:

• Centrally located office for easy access in Florida
• Opportunity for Florida residents due to hybrid work
• Potential for local travel and event management

Work Schedule: Standard business hours with some flexible arrangements possible

ASSUMPTION: The hybrid model allows flexibility and promotes a balance between personal life and professional responsibilities.

💼 Interview & Application Insights

Typical Process:

• Submit application and resume
• Initial phone screening with HR
• Interview with hiring manager and team stakeholders

Key Assessment Areas:

• Technical proficiency with tools and software
• Organizational skills and multitasking ability
• Communication and collaborative potential

Application Tips:

• Highlight relevant administrative and project coordination experience
• Demonstrate familiarity with marketing concepts
• Emphasize effective communication and organizational skills

ATS Keywords: Organizational Skills, Microsoft Office, Project Management, Communication Skills, Event Planning

ASSUMPTION: The application process may favor candidates demonstrating strong alignment with corporate values of collaboration and professional integrity.

🛠️ Tools & Technologies

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace
• Project Management Tools (Monday.com, Basecamp, SharePoint, Lucidchart)

ASSUMPTION: Candidates familiar with these tools will have an operational advantage in managing daily tasks efficiently.

👔 Cultural Fit Considerations

Company Values:

• Diversity and inclusion
• Collaboration and cooperation
• Professionalism and continuous improvement

Work Style:

• Proactive and service-oriented approach
• Adaptive to fast-paced environments
• Team-oriented attitude

Self-Assessment Questions:

• How do you prioritize tasks in a fast-paced setting?
• Can you provide an example of a challenging project coordination experience?
• What strategies do you use to manage budgets and expenses?

ASSUMPTION: A cultural fit would be demonstrated through active participation in team activities and an eagerness to contribute meaningfully.

⚠️ Potential Challenges

• Managing multiple priorities across various projects
• Ensuring timely communication across departments
• Adapting to evolving marketing strategies and tools
• Balancing on-site and remote work effectively

ASSUMPTION: The multi-tasking nature of this role might require an ability to quickly shift focus and adapt to new priorities.

📈 Similar Roles Comparison

• Compared to similar roles, this position offers diverse project exposure.
• Enhanced opportunity for cross-departmental collaboration.
• Potential for a significant impact on departmental efficiency and project success.

ASSUMPTION: Applicants can leverage diverse experiences here for broader career opportunities in marketing operations.

📝 Sample Projects

• Coordinate a company-wide event featuring key industry stakeholders.
• Implement a new project management tool to improve workflow efficiency.
• Assist in developing a departmental budget tracking system.

ASSUMPTION: Projects are designed to utilize and enhance organizational and logistical skills.

❓ Key Questions to Ask During Interview

• What are the immediate priorities for this role?
• Can you provide insights on the team and company culture?
• How does the organization support professional development?
• What are the expectations for hybrid work arrangements?
• How does this role contribute to overarching marketing objectives?

ASSUMPTION: Questions should aim to clarify role expectations and gauge alignment with personal career goals.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through the company's career page
• Ensure your resume reflects relevant experience and skills
• Prepare a cover letter tailored to the role
• Apply directly at the job's posting site if provided
• Follow the application with a polite inquiry email to express your interest

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.