Marketing Communications Coordinator

📌 Core Information

🔹 Job Title: Marketing Communications Coordinator

🔹 Company: Keystone Pacific Property Management

🔹 Location: Irvine, CA

🔹 Job Type: Hybrid

🔹 Category: Marketing & Communications

🔹 Date Posted: April 17, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: On-site with hybrid flexibility

🚀 Job Overview

Key aspects of this role include:

• Promoting brand awareness and managing marketing campaigns
• Organizing events and conducting market research
• Coordinating client transitions and enhancing customer satisfaction
• Preparing newsletters, videos, and other marketing materials

ASSUMPTION: This role requires a well-organized individual with strong communication skills and a background in marketing or a related field. Familiarity with the real estate industry is a plus but not required.

📋 Key Responsibilities

✅ Prepare sales and marketing proposals using standardized templates

✅ Coordinate incoming and outgoing client transitions to enhance customer satisfaction and account retention

✅ Conduct market research by gathering, analyzing, and interpreting information about past, present, and potential customers

✅ Work with the Web Services Team to coordinate press releases

✅ Organize Keystone Marketing Events and coordinate marketing campaigns such as direct mail and CAI Sponsorships

✅ Prepare and distribute the Quarterly Keystone Newsletter and monthly “CEO Minute” video

✅ Review advertising sources to maximize branding and messaging

✅ Coordinate New Board Welcome Packets and manage Keystone Marketing and Branding Material

✅ Participate in industry associations as directed

✅ Practice and adhere to Keystone’s Core Values, Mission, and Vision

✅ Perform any additional job duties as required by the supervisor

ASSUMPTION: This role requires a high level of independence and the ability to manage multiple projects simultaneously. Strong organizational skills and attention to detail are essential.

🎯 Required Qualifications

Education: Bachelor’s Degree in Business or Marketing desired (or equivalent experience)

Experience: 2+ years of related experience

Required Skills:

• Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, Adobe Acrobat, and Outlook
• Excellent written and verbal communication skills, with impeccable proofreading skills
• Strong critical thinking skills and attention to detail
• Impeccable organizational and time-management abilities
• Ability to prioritize and meet tight deadlines
• Excellent interpersonal skills

Preferred Skills:

• Knowledge of branding strategies and basic graphic design
• Possess/maintain a Certified Community Association Manager (CCAM) designation

ASSUMPTION: Candidates with relevant experience in marketing, communications, or a related field will be prioritized. Familiarity with the real estate industry is a plus but not required.

💰 Compensation & Benefits

Salary Range: $24 - $30 per hour (based on experience level)

Benefits:

• Competitive salary
• Hybrid and flexible working arrangements
• Work-life balance
• Opportunities for career growth
• Training and mentorship
• Support for continued education
• Cell phone stipend
• Mileage reimbursement
• Medical, dental, and vision insurance
• Flexible spending account
• Pet insurance
• Pre-paid legal
• Employer-paid basic life/AD&D insurance
• Voluntary life and short-term disability insurance
• Free employee assistance program
• 401(k) retirement plan with company match
• Financial and health/wellness education
• PTO, birthday time off, and 12 paid holidays

Working Hours: Full-time, 40 hours per week

ASSUMPTION: The salary range provided is an estimate based on industry standards for a Marketing Communications Coordinator with 2-5 years of experience in the real estate industry.

📌 Applicant Insights

🔍 Company Context

Industry: Real Estate

Company Size: 201-500 employees

Founded: 1982

Company Description:

• Keystone Pacific Property Management is a prestigious property management firm specializing in the management of common interest developments
• Founded in 1982, the company has built a reputation for providing superior customer care and maintaining a positive reputation
• Keystone Pacific offers a wide range of services, including financial management, architectural processing, escrow services, community website services, on-site management, new community development management, developer support, forward planning, and DRE budget preparation

Company Specialties:

• Financial Management
• Architectural Processing
• Escrow Services
• Community Website Services
• On-Site Management
• New Community Development Management
• Developer Support
• Forward Planning
• DRE Budget Preparation

Company Website: www.keystonepacific.com

ASSUMPTION: Keystone Pacific Property Management is a well-established company with a strong reputation in the real estate industry. The company offers a comprehensive range of services and values its employees, providing opportunities for growth and development.

📊 Role Analysis

Career Level: Mid-level

Reporting Structure: This role reports directly to the Marketing Manager

Work Arrangement: Hybrid - on-site with flexibility for remote work

Growth Opportunities:

• Potential for career advancement within the marketing department or other departments within the company
• Opportunities for professional development and training
• Chance to work on a variety of projects and gain experience in different aspects of marketing and communications

ASSUMPTION: This role offers opportunities for growth and development within the company. Candidates with a strong work ethic and a desire to learn and grow will thrive in this environment.

🌍 Location & Work Environment

Office Type: Corporate office

Office Location(s): Irvine, CA

Geographic Context:

• Irvine is located in Orange County, California, and is known for its high quality of life, excellent schools, and numerous job opportunities
• The Irvine office is conveniently located near major highways and offers easy access to shopping, dining, and entertainment options
• California's Mediterranean climate provides mild winters and warm summers, making it an ideal location for outdoor activities year-round

Work Schedule: Monday-Friday, 8:00 AM - 5:00 PM (with flexibility for remote work)

ASSUMPTION: The Irvine office offers a professional and collaborative work environment with easy access to amenities and outdoor activities. The hybrid work arrangement provides flexibility for employees to balance their work and personal lives.

💼 Interview & Application Insights

Typical Process:

• Initial phone or video screen with the HR department
• In-person or virtual interview with the Marketing Manager
• Final interview with the Director of Marketing

Key Assessment Areas:

• Communication skills and ability to work independently
• Understanding of marketing principles and strategies
• Ability to manage multiple projects and meet deadlines
• Cultural fit and alignment with Keystone's Core Values

Application Tips:

• Tailor your resume and cover letter to highlight relevant experience and skills for this role
• Demonstrate your understanding of the real estate industry and Keystone Pacific's services
• Prepare examples of your marketing and communications work, such as newsletters, event planning, or branding projects

ATS Keywords: Marketing Communications, Brand Awareness, Event Planning, Market Research, Customer Satisfaction, Account Retention, Marketing Campaigns, Newsletter, Video Production, Microsoft Office, Adobe Acrobat, Branding Strategies, Graphic Design

ASSUMPTION: The interview process for this role is designed to assess the candidate's skills, experience, and cultural fit. Candidates should be prepared to provide specific examples of their work and demonstrate their understanding of the role and the company.

🛠️ Tools & Technologies

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Adobe Acrobat
• Graphic design software (e.g., Adobe Creative Suite, Canva)
• Customer Relationship Management (CRM) software (e.g., Salesforce, HubSpot)
• Project management tools (e.g., Asana, Trello)

ASSUMPTION: This role requires proficiency in Microsoft Office Suite and familiarity with graphic design software. Experience with CRM and project management tools is a plus but not required.

👔 Cultural Fit Considerations

Company Values:

• Integrity
• Excellence
• Teamwork
• Accountability
• Customer Focus

Work Style:

• Collaborative and supportive team environment
• Opportunities for continuous growth and development
• Focus on work-life balance and employee well-being

Self-Assessment Questions:

• How do you align with Keystone's Core Values, specifically Integrity and Excellence?
• Describe your experience working in a collaborative team environment and how you contribute to a positive work culture
• How do you prioritize and manage multiple projects to meet tight deadlines?

ASSUMPTION: Keystone Pacific Property Management values employees who are committed to its Core Values and demonstrate a strong work ethic, attention to detail, and a collaborative approach to problem-solving.

⚠️ Potential Challenges

• Managing multiple projects and deadlines simultaneously
• Working in a fast-paced, dynamic environment with frequent changes and priorities
• Adapting to a hybrid work arrangement and balancing remote and on-site work
• Meeting the expectations of a well-established company with a strong reputation

ASSUMPTION: This role requires strong organizational skills, the ability to manage multiple projects, and adaptability to a hybrid work environment. Candidates should be prepared to work in a fast-paced, dynamic environment and meet the high expectations of a well-established company.

📈 Similar Roles Comparison

• Marketing Coordinator vs. Marketing Communications Coordinator: The latter role focuses more on brand awareness, event planning, and market research, while the former may have a broader scope, including market analysis and strategy development
• Real Estate Marketing vs. General Marketing: Real estate marketing requires an understanding of the industry, its trends, and regulations, as well as the ability to tailor marketing strategies to specific properties and communities
• Mid-level vs. Entry-level Marketing Roles: Mid-level roles require more experience, independence, and the ability to manage multiple projects, while entry-level roles focus on learning and developing foundational skills

ASSUMPTION: This role is similar to a Marketing Coordinator role but with a greater emphasis on brand awareness, event planning, and market research. Candidates should have a strong understanding of the real estate industry and be prepared to work independently and manage multiple projects.

📝 Sample Projects

• Planning and executing a successful community event, including vendor coordination, marketing materials, and on-site management
• Conducting market research to identify trends and opportunities in the real estate industry and developing targeted marketing campaigns to capitalize on them
• Creating and distributing a quarterly newsletter featuring company updates, community news, and marketing promotions

ASSUMPTION: These sample projects demonstrate the range of responsibilities and skills required for this role, including event planning, market research, and marketing communications.

❓ Key Questions to Ask During Interview

• What are the most significant challenges facing the company in the next 1-2 years, and how does this role contribute to addressing them?
• How does this role support the company's overall marketing and business strategies?
• What opportunities are there for professional development and growth within the marketing department and the company as a whole?
• How does the company measure the success of this role, and what key performance indicators (KPIs) will I be expected to track?
• What is the company's approach to work-life balance, and how does this role fit into that philosophy?

ASSUMPTION: These questions demonstrate the candidate's interest in the company's success, their understanding of the role's responsibilities, and their commitment to professional development and work-life balance.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through the following link: https://recruiting.paylocity.com/Recruiting/Jobs/Details/3206183
• Tailor your resume and cover letter to highlight relevant experience and skills for this role
• Prepare examples of your marketing and communications work, such as newsletters, event planning, or branding projects
• Follow up with the HR department one week after submitting your application to inquire about the status of your application

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.