🔹 Job Title: Marketing Events and Meetings Coordinator (Hybrid)
🔹 Company: Holland & Knight LLP
🔹 Location: Miami, Florida, United States
🔹 Job Type: Full-Time
🔹 Category: Marketing
🔹 Date Posted: April 7, 2025
🔹 Experience Level: 2-5 years
🔹 Remote Status: Hybrid (3 days a week in the office)
Key aspects of this role include:
ASSUMPTION: This role requires strong organizational skills, attention to detail, and the ability to work well under pressure in a fast-paced environment. The hybrid work arrangement allows for flexibility while still requiring in-office presence for collaboration and event coordination.
✅ Work collaboratively and proactively with attorneys, marketing department, and outside vendors to plan and execute on- and off-site events, meetings, receptions, and seminars
✅ Manage details and logistics associated with events and meetings including researching and locating venues, reviewing RFPs and site recommendations, negotiating contracts, food and beverage, audio visual, securing on-site room holds, developing invites, reviewing RSVP lists, coordinating speaker, guest, and VIP needs, etc.
✅ Serve as liaison with event vendors
✅ Manage production and compilation of event materials and handouts such as invitations, presentation packets, evaluation forms, name tags, signage, follow up mailings, and any last-minute requests
✅ Coordinate on-site event management and supervise support staff required for events
✅ Provide strategic and creative input when planning events with practice and area marketers; provide strategic follow up and debriefing after event
✅ Review and approve expense vouchers from meetings and events; ensure adherence to event and meeting budgets; confirm/secure budgetary approvals for all aspects of event expenditures; determine ROI and provide feedback on return based on final expenditures
ASSUMPTION: This role involves a high level of detail and organization, as well as the ability to manage multiple projects simultaneously. Strong communication skills are essential for working with various stakeholders both within and outside the firm.
Education: Bachelor’s degree required. Advanced degree is a plus
Experience: Minimum of 2-3 years of events and meeting experience; law firm or other professional services experience preferred
Required Skills:
Preferred Skills:
ASSUMPTION: While not explicitly stated, experience with event planning software and fluency in a second language could be beneficial for this role, given the global nature of the firm and the potential for international events.
Salary Range: $55,000 - $75,000 per year (Estimated based on industry standards for a Marketing Events Coordinator with 2-5 years of experience in the Miami area)
Benefits:
Working Hours: Full-time position with standard business hours (8:30 AM - 5:30 PM, Monday - Friday), with flexibility to work early mornings, late evenings, and weekends when necessary for events
ASSUMPTION: The salary range provided is an estimate based on industry standards for a Marketing Events Coordinator with 2-5 years of experience in the Miami area. The benefits listed are subject to change and may vary by position and office.
Industry: Legal services
Company Size: 1,001-5,000 employees (Global law firm with 34 offices worldwide)
Founded: 1968 (Tampa, Florida)
Company Description:
Company Specialties:
Company Website: http://www.hklaw.com
ASSUMPTION: Holland & Knight is a large, global law firm with a diverse range of practice areas. This role is part of the Marketing Department and supports the firm's internal and external events and meetings.
Career Level: Mid-level (2-5 years of experience)
Reporting Structure: This role reports directly to the Marketing Department and works collaboratively with attorneys, practice and area marketers, and outside vendors
Work Arrangement: Hybrid (3 days a week in the office, with the remaining days working remotely)
Growth Opportunities:
ASSUMPTION: This role offers opportunities for professional growth and development within the Marketing Department and the firm as a whole. With experience and strong performance, there may be opportunities to take on more responsibility and advance within the department or transition into a full-time, in-house event planning role.
Office Type: Modern, professional office environment with collaborative workspaces
Office Location(s): 701 Brickell Ave, Miami, Florida, US
Geographic Context:
Work Schedule: Full-time position with standard business hours (8:30 AM - 5:30 PM, Monday - Friday), with flexibility to work early mornings, late evenings, and weekends when necessary for events
ASSUMPTION: The office environment is professional and collaborative, with opportunities for growth and development. The location in Miami's Brickell neighborhood offers easy access to amenities and public transportation. The work schedule is flexible to accommodate event planning and coordination.
Typical Process:
Key Assessment Areas:
Application Tips:
ATS Keywords: Marketing Events, Meetings Coordinator, Event Planning, Logistics, Vendor Management, Budget Management, Microsoft Office, InterAction, Hybrid Work Arrangement
ASSUMPTION: The interview process will focus on assessing the candidate's communication and organizational skills, attention to detail, problem-solving skills, project management skills, flexibility, and cultural fit with the firm and the Marketing Department. Applicants should tailor their resume and cover letter to highlight relevant experience and skills and prepare examples of successful events they've planned and executed.
ASSUMPTION: This role requires proficiency in Microsoft Office and experience using InterAction. Familiarity with event planning software and project management tools would be beneficial for this role.
Company Values:
Work Style:
Self-Assessment Questions:
ASSUMPTION: Holland & Knight values collaboration, integrity, professionalism, innovation, and diversity, equity, and inclusion. This role requires a collaborative and team-oriented work style, with strong communication and organizational skills, attention to detail, and the ability to manage multiple projects simultaneously. Applicants should assess their fit with these values and work style requirements.
ASSUMPTION: This role presents several potential challenges, including managing multiple projects and deadlines, working with various stakeholders, moderate to heavy travel, maintaining work-life balance, and the cost of living in Miami. Candidates should carefully consider these challenges and assess their ability to manage them effectively.
ASSUMPTION: This role is similar to other Marketing Events and Meetings Coordinator positions within law firms and professional services organizations. However, the global scope of events and the requirement for moderate to heavy travel set this role apart. Career progression may include transitioning into a full-time, in-house event planning role within the firm or another organization.
ASSUMPTION: These sample projects demonstrate the range of responsibilities and challenges that a Marketing Events and Meetings Coordinator may face, from planning and executing large-scale events to managing virtual events and coordinating firm-wide retreats.
ASSUMPTION: These key questions allow candidates to gain insight into the challenges and opportunities presented by this role, as well as the firm's marketing strategy, professional growth and development opportunities, work-life balance, and the qualities and skills required for success.
To apply for this position:
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.