Marketing Events Coordinator

📌 Core Information

🔹 Job Title: Marketing Events Coordinator

🔹 Company: Neostella

🔹 Location: Milwaukee, Wisconsin, United States

🔹 Job Type: Full-Time, Remote

🔹 Category: Marketing

🔹 Date Posted: April 8, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: Hybrid (Remote with on-site requirements)

🚀 Job Overview

Key aspects of this role include:

• Planning and executing various marketing events to drive engagement and brand visibility
• Collaborating with cross-functional teams to develop event themes and concepts
• Managing event logistics, registrations, budgets, and vendor relationships
• Analyzing post-event feedback to measure success and identify improvements

ASSUMPTION: This role requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously. Experience in event planning or marketing coordination is essential for success in this position.

📋 Key Responsibilities

✅ Lead the planning and execution of marketing events, including webinars, trade shows, user conferences, and promotional events

✅ Collaborate with the marketing team to develop event themes, concepts, and goals

✅ Coordinate logistics for events, such as venue selection, catering, transportation, AV needs, and vendor management

✅ Manage event registrations and attendee communications to ensure a positive participant experience

✅ Track event budgets, including expense reports and invoicing, to ensure effective financial management

✅ Support the creation of marketing materials and promotional items specifically for events

✅ Monitor social media engagement and promotional strategies related to events

✅ Collect and analyze post-event feedback to measure success and identify opportunities for improvement

✅ Maintain organized records of event planning processes and materials for future reference

ASSUMPTION: This role requires a high level of organization, attention to detail, and strong communication skills. The ability to work both independently and as part of a team is crucial for success in this position.

🎯 Required Qualifications

Education: Bachelor's degree in Marketing, Communications, Event Planning, or a related field (or equivalent experience)

Experience: 2+ years of experience in event planning or marketing coordination

Required Skills:

• Proven organizational skills and the ability to manage multiple projects simultaneously
• Excellent communication and interpersonal skills
• Familiarity with event management software, CRM platforms, and Microsoft Office Suite
• Creative problem-solving skills and attention to detail
• Ability to work both independently and as part of a team
• Willingness to travel as required for events

Preferred Skills:

• Experience with specific event management software or CRM platforms
• Fluency in additional languages

ASSUMPTION: Candidates with experience in event planning or marketing coordination, strong organizational skills, and excellent communication skills are well-suited for this role. Familiarity with event management software and CRM platforms is also beneficial.

💰 Compensation & Benefits

Salary Range: $55,000 - $75,000 per year (Based on industry standards for a Marketing Events Coordinator with 2-5 years of experience in Milwaukee, Wisconsin)

Benefits:

• Health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (vacation, sick, and holidays)
• Professional development opportunities
• Employee referral bonus program

Working Hours: Full-time, remote with on-site requirements for events. Standard business hours with flexibility for event schedules.

ASSUMPTION: The salary range provided is an estimate based on industry standards for a Marketing Events Coordinator with 2-5 years of experience in Milwaukee, Wisconsin. Benefits may vary based on the company's current offerings.

📌 Applicant Insights

🔍 Company Context

Industry: Neostella operates in the IT Services and IT Consulting industry, focusing on global hyperautomation solutions, including Filevine, Work-Relay, UiPath, and Workato.

Company Size: Neostella is a mid-sized company with 201-500 employees, providing a supportive and collaborative work environment.

Founded: Neostella was founded in 2019, with headquarters in Milwaukee, Wisconsin, and additional offices in Colombia, the Philippines, and Mexico.

Company Description:

• Neostella is a global enterprise software and solutions company that empowers organizations with the technology resources they need to exceed goals and push the boundaries of what is possible.
• The company offers a wide range of professional services designed to help customers reap maximum ROI from their technology investments.
• Neostella is committed to providing exceptional customer support 24/7.

Company Specialties:

• UiPath
• RPA
• SaaS
• Workato
• Hyperautomation
• Custom Development
• Automation
• Staffing Solutions
• BPM
• Workflow Automation
• Filevine
• Outlaw
• Work-Relay
• Process Management
• Legal Solutions
• Technology
• and Application Integration

Company Website: https://www.neostella.com

ASSUMPTION: Neostella's focus on global hyperautomation solutions and commitment to exceptional customer support make it an attractive employer for candidates seeking a dynamic and innovative work environment.

📊 Role Analysis

Career Level: This role is suitable for candidates with 2-5 years of experience in event planning or marketing coordination, seeking to grow their career in a mid-sized company.

Reporting Structure: The Marketing Events Coordinator will report directly to the Marketing Manager and collaborate with cross-functional teams, including marketing, sales, and operations.

Work Arrangement: This is a hybrid role, requiring on-site presence for events and remote work for planning and coordination tasks.

Growth Opportunities:

• Expanding event management responsibilities as the company grows
• Potential career progression into senior event management or marketing roles
• Opportunities to work on international events and collaborate with global teams

ASSUMPTION: This role offers growth opportunities for candidates looking to advance their careers in event planning and marketing within a mid-sized, globally-focused company.

🌍 Location & Work Environment

Office Type: Neostella's headquarters is located in Milwaukee, Wisconsin, with additional offices in Colombia, the Philippines, and Mexico. The company offers a hybrid work environment, with on-site requirements for events and remote work for planning and coordination tasks.

Office Location(s): 325 E Chicago St., 5th Floor, Milwaukee, WI 53202, US

Geographic Context:

• Milwaukee, Wisconsin, is located in the Midwestern United States, offering a balance between urban and suburban living.
• The city is known for its vibrant arts and culture scene, as well as its proximity to outdoor recreation opportunities.
• Milwaukee has a humid continental climate, with warm summers and cold, snowy winters.

Work Schedule: Full-time, with flexibility for event schedules. Standard business hours with on-site requirements for events.

ASSUMPTION: Neostella's hybrid work environment and Milwaukee location offer a balance between professional growth and personal well-being for candidates seeking a supportive and collaborative work environment.

💼 Interview & Application Insights

Typical Process:

• Online application and resume submission
• Phone or video screening with the HR department
• In-depth interview with the Marketing Manager and potential team members
• Background check and reference check (if applicable)
• Job offer and onboarding

Key Assessment Areas:

• Event planning and coordination skills
• Communication and interpersonal skills
• Organizational skills and attention to detail
• Problem-solving abilities and adaptability
• Cultural fit and alignment with Neostella's values

Application Tips:

• Tailor your resume and cover letter to highlight relevant event planning and marketing experience, as well as any skills or accomplishments that demonstrate your organizational skills, attention to detail, and communication abilities.
• Prepare for behavioral interview questions that focus on your event planning experience, problem-solving skills, and ability to work both independently and as part of a team.
• Research Neostella's company culture and values to ensure a strong fit and demonstrate your enthusiasm for the role during the interview process.

ATS Keywords: Event Planning, Marketing Coordination, Organizational Skills, Communication Skills, Interpersonal Skills, Problem-Solving Skills, Attention to Detail, Teamwork, Logistics Coordination, Budget Management, Social Media Engagement, Feedback Analysis, Record Keeping, Creative Thinking, Vendor Management, CRM Familiarity, Microsoft Office Suite

ASSUMPTION: Neostella's interview process focuses on assessing candidates' event planning and coordination skills, as well as their cultural fit and alignment with the company's values. Demonstrating relevant experience and skills, as well as a strong understanding of the company and role, will increase the likelihood of success in the application process.

🛠️ Tools & Technologies

• Event management software (e.g., Cvent, Eventbrite, or similar platforms)
• CRM platforms (e.g., Salesforce, HubSpot, or similar tools)
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Social media management tools (e.g., Hootsuite, Buffer, or similar platforms)
• Project management tools (e.g., Asana, Trello, or similar tools)

ASSUMPTION: Familiarity with event management software, CRM platforms, and Microsoft Office Suite is essential for success in this role. Candidates with experience using specific tools may have an advantage in the application process.

👔 Cultural Fit Considerations

Company Values:

• Customer-centric approach
• Innovation and continuous improvement
• Collaboration and teamwork
• Accountability and integrity
• Work-life balance

Work Style:

• Dynamic and fast-paced environment
• Strong focus on collaboration and teamwork
• Results-driven and goal-oriented
• Adaptable and flexible, with a willingness to take on new challenges
• Supportive and inclusive work culture

Self-Assessment Questions:

• Do you thrive in a dynamic and fast-paced environment, and are you comfortable managing multiple projects simultaneously?
• Are you a strong communicator with excellent interpersonal skills, and do you enjoy working as part of a team?
• Do you have a proven track record of successful event planning and coordination, and are you comfortable taking on new challenges?
• Are you committed to delivering exceptional customer support and maintaining a strong focus on customer satisfaction?

ASSUMPTION: Neostella values candidates who are adaptable, collaborative, and committed to delivering exceptional customer support. Demonstrating a strong fit with the company's values and work style will increase the likelihood of success in the application process.

⚠️ Potential Challenges

• Managing multiple events simultaneously, with tight deadlines and competing priorities
• Adapting to changes in event plans or logistics, with a willingness to take on new challenges as they arise
• Balancing remote work responsibilities with on-site requirements for events
• Managing event budgets and ensuring effective financial management

ASSUMPTION: This role may present challenges related to managing multiple events simultaneously, adapting to changes, and balancing remote work with on-site requirements. Candidates should be prepared to take on new challenges and demonstrate strong organizational skills, adaptability, and a willingness to prioritize tasks effectively.

📈 Similar Roles Comparison

• Compared to other event planning roles, this position offers a unique focus on marketing events and driving brand visibility for a global enterprise software and solutions company.
• Industry-specific context: Neostella's focus on global hyperautomation solutions sets this role apart from other event planning positions, as it requires an understanding of the company's technology offerings and how they relate to marketing events.
• Career path comparison: This role offers growth opportunities for candidates looking to advance their careers in event planning and marketing within a mid-sized, globally-focused company. Potential career progression may include senior event management or marketing roles.

ASSUMPTION: This role offers a unique focus on marketing events for a global enterprise software and solutions company, with growth opportunities for candidates seeking to advance their careers in event planning and marketing.

📝 Sample Projects

• Planning and executing a virtual user conference, including coordinating speakers, managing registrations, and ensuring a seamless participant experience
• Managing logistics for an in-person trade show, including venue selection, vendor management, and on-site support
• Developing and implementing a social media strategy to promote an upcoming webinar, including creating targeted content and monitoring engagement

ASSUMPTION: These sample projects demonstrate the range of responsibilities and skills required for success in this role, including event planning and coordination, logistics management, and social media engagement.

❓ Key Questions to Ask During Interview

• Can you describe the typical event planning process at Neostella, and how this role fits into that process?
• How does Neostella support the professional development and growth of its employees, particularly in the marketing and event planning fields?
• What are the most challenging aspects of this role, and how has the current incumbent approached them?
• How does Neostella measure the success of its marketing events, and what key performance indicators (KPIs) are used to track progress?
• What is the company culture like at Neostella, and how does this role contribute to maintaining a positive and supportive work environment?

ASSUMPTION: Asking these questions during the interview process will help candidates better understand the role, the company culture, and the expectations for success in this position. Demonstrating a strong interest in the role and a willingness to learn will increase the likelihood of success in the application process.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight relevant event planning and marketing experience, as well as any skills or accomplishments that demonstrate your organizational skills, attention to detail, and communication abilities.
• Prepare for behavioral interview questions that focus on your event planning experience, problem-solving skills, and ability to work both independently and as part of a team.
• Research Neostella's company culture and values to ensure a strong fit and demonstrate your enthusiasm for the role during the interview process.
• Follow up with the HR department one week after submitting your application to confirm receipt and inquire about the next steps in the interview process.

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.