📌 Core Information
🔹 Job Title: Marketing Executive Assistant
🔹 Company: U-Haul
🔹 Location: San Diego, California
🔹 Job Type: Full-Time
🔹 Category: Marketing
🔹 Date Posted: April 21, 2025
🔹 Experience Level: Entry-Level (0-2 years)
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Supporting a Marketing Company President as their right hand
- Coordinating marketing company operations and managing administrative staff
- Handling personnel administration, payroll, benefits, and awards
- Performing financial reports and audits
- Overseeing projects to improve facilities and vendor relations
ASSUMPTION: This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks and priorities effectively.
📋 Key Responsibilities
✅ Screen and prioritize reports and information for the marketing company president
✅ Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers’ compensation
✅ Assist with hiring needs, such as setting up working interviews for U-Haul center general managers
✅ Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash, and perform U-Haul center audits
✅ Assume the marketing company president’s responsibilities in times of emergency
✅ Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company
ASSUMPTION: This role involves a high degree of multitasking and requires strong organizational skills to manage various administrative tasks and projects.
🎯 Required Qualifications
Education: High school diploma or equivalent
Experience: None specified (entry-level position)
Required Skills:
- Proven communication, administration, and time-management skills
- Working knowledge of Microsoft Office Suite
- Valid driver’s license
- Commitment to discretion and confidentiality
Preferred Skills:
- Previous administrative or assistant experience
- Familiarity with marketing or related industries
ASSUMPTION: While not explicitly stated, previous administrative experience and familiarity with marketing may be beneficial for this role.
💰 Compensation & Benefits
Salary Range: $24.50 to $35.00 hourly
Benefits:
- Full medical coverage, if eligible
- Prescription plans, if eligible
- Dental and vision plans
- Registered Dietitian Program, if eligible
- Gym Reimbursement Program
- Weight Watchers, if eligible
- Virtual doctor visits
- Career stability
- Opportunities for advancement
- Valuable on-the-job training
- Tuition Reimbursement Program
- Free online courses for personal and professional development at U-Haul University®
- Business-travel insurance
- You Matter Employee Assistance Program
- Paid holidays, vacation and sick days, if eligible
- Employee Stock Ownership Plan (ESOP)
- 401(k) savings plan
- Life insurance
- Critical illness/group accident coverage
- 24-hour physician available for kids
- MetLaw Legal Program
- MetLife auto and home insurance
- Mindset App Program
- Discounts on cell phone plans, hotels and more
- LifeLock identity theft protection
- Savvy consumer-wellness programs - from health-care tips to financial wellness
- Dave Ramsey’s SmartDollar Program
- U-Haul Federal Credit Union membership
Working Hours: Full-time, typically 40 hours per week
ASSUMPTION: The salary range provided is an hourly rate, which may vary based on experience and location. Benefits are subject to eligibility requirements.
📌 Applicant Insights
🔍 Company Context
Industry: U-Haul operates in the retail industry, specializing in do-it-yourself moving and self-storage services.
Company Size: U-Haul is a large corporation with over 10,000 employees.
Founded: U-Haul was founded in 1945 and has since grown to become a well-known brand in the moving industry.
Company Description:
- U-Haul serves millions of do-it-yourself household moving customers annually
- Offers a wide range of services, including truck and trailer rentals, moving supplies, and self-storage
- Committed to providing a better and better product and service to more and more people at a lower and lower cost
Company Specialties:
- U-Box Portable Storage
- Moving Help
- Uhaulcarshare
- Corporate Accounts
- Self Storage
- Retail Storage
- Human Resources
- eMove
- Moving Equipment Rental
- Moving Supplies
- Hitch Sales and Installation
Company Website: http://www.uhaul.com
ASSUMPTION: U-Haul's large size and extensive service offerings provide ample opportunities for career growth and development.
📊 Role Analysis
Career Level: Entry-level to mid-level, with opportunities for advancement based on performance and experience
Reporting Structure: The Executive Assistant reports directly to the Marketing Company President and may oversee administrative staff
Work Arrangement: On-site, full-time position with a typical workweek of 40 hours
Growth Opportunities:
- Advancement to higher-level administrative or management positions within U-Haul
- Expansion of responsibilities and project management opportunities
- Potential to work with various departments and gain a broad understanding of U-Haul's operations
ASSUMPTION: This role offers a strong foundation for a career in administration or management, with opportunities for growth and development within U-Haul.
🌍 Location & Work Environment
Office Type: Corporate office environment
Office Location(s): 12375 World Trade Dr, San Diego, California 92128, United States of America
Geographic Context:
- San Diego is the second-largest city in California and the eighth-largest city in the United States
- Known for its mild climate, diverse culture, and numerous attractions
- Offers a variety of housing options, from urban apartments to suburban family homes
Work Schedule: Monday-Friday, 8:00 AM - 5:00 PM, with flexibility based on business needs
ASSUMPTION: The San Diego office provides a professional work environment with opportunities for collaboration and growth within the company.
💼 Interview & Application Insights
Typical Process:
- Online application submission
- Phone or video screen
- In-person or virtual interview with the Marketing Company President
- Background check and reference check
- Job offer and onboarding
Key Assessment Areas:
- Administrative and organizational skills
- Communication and interpersonal abilities
- Problem-solving and decision-making capabilities
- Cultural fit and alignment with U-Haul's values
Application Tips:
- Tailor your resume and cover letter to highlight relevant administrative, organizational, and communication skills
- Demonstrate your familiarity with Microsoft Office Suite and any relevant industry-specific software
- Prepare examples of your past administrative or assistant experience and how it has prepared you for this role
- Research U-Haul's company culture and be prepared to discuss how your values align with theirs
ATS Keywords: Executive Assistant, Marketing, Administrative, Personnel Administration, Payroll, Benefits, Accounts Receivable, Accounts Payable, Vendor Relations, Project Coordination, Microsoft Office Suite
ASSUMPTION: U-Haul's application process may vary based on the specific role and location, but generally follows a structured interview process to assess candidates' skills and cultural fit.
🛠️ Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Microsoft Outlook or other email clients
- Project management software (e.g., Asana, Trello, Microsoft Project)
- Accounting software (e.g., QuickBooks, Sage Intacct)
ASSUMPTION: Familiarity with Microsoft Office Suite and relevant industry-specific software is essential for this role.
👔 Cultural Fit Considerations
Company Values:
- Customer focus
- Integrity
- Teamwork
- Innovation
- Accountability
Work Style:
- Collaborative and team-oriented
- Results-driven and focused on continuous improvement
- Adaptable and able to manage multiple priorities effectively
Self-Assessment Questions:
- Do you have strong organizational skills and the ability to manage multiple tasks and priorities?
- Are you comfortable working in a fast-paced, dynamic environment?
- Do you thrive in a collaborative work setting and enjoy supporting a team to achieve common goals?
ASSUMPTION: U-Haul values candidates who demonstrate strong organizational skills, adaptability, and a collaborative work style.
⚠️ Potential Challenges
- Managing multiple tasks and priorities effectively
- Adapting to a fast-paced, dynamic work environment
- Working with various departments and stakeholders to coordinate projects and initiatives
- Dealing with sensitive and confidential information
ASSUMPTION: These challenges can be overcome with strong organizational skills, adaptability, and a commitment to maintaining discretion and confidentiality.
📈 Similar Roles Comparison
- Executive Assistant vs. Administrative Assistant: Executive Assistants typically have more responsibility and autonomy, while Administrative Assistants may have more routine tasks and less decision-making authority
- Marketing Executive Assistant vs. General Marketing Assistant: Marketing Executive Assistants support senior marketing personnel, while General Marketing Assistants may have more varied responsibilities and less focus on supporting a specific individual
- Career Path: Executive Assistants may progress to roles such as Office Manager, Operations Manager, or even Marketing Manager, depending on their skills, experience, and the organization's structure
ASSUMPTION: Understanding the differences between similar roles and the potential career paths can help applicants tailor their application and prepare for interviews.
📝 Sample Projects
- Coordinating a marketing event, including vendor relations, logistics, and on-site support
- Managing the hiring process for a U-Haul center, including job postings, candidate screening, and onboarding
- Preparing and presenting a monthly report on marketing company performance, including profit/loss statements and end-of-month reports
ASSUMPTION: These sample projects illustrate the variety of tasks and responsibilities an Executive Assistant may encounter in this role.
❓ Key Questions to Ask During Interview
- What are the most challenging aspects of this role, and how can I best prepare to succeed in them?
- How does this role support the overall goals and objectives of the marketing company and U-Haul as a whole?
- What opportunities are there for professional development and growth within U-Haul?
- How does the Marketing Company President prefer to communicate and collaborate with their Executive Assistant?
- What are the key priorities for this role in the first 30, 60, and 90 days?
ASSUMPTION: Asking thoughtful, well-researched questions demonstrates your interest in the role and commitment to success.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight relevant administrative, organizational, and communication skills, as well as any experience working with marketing or related industries
- Prepare examples of your past administrative or assistant experience and how it has prepared you for this role
- Research U-Haul's company culture and be prepared to discuss how your values align with theirs during the interview
- Follow up with the hiring manager one week after submitting your application to express your continued interest in the position
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
