Marketing Executive Assistant

📌 Core Information 🔹 Job Title: Marketing Executive Assistant 🔹 Company: U-Haul 🔹 Location: Herndon, Virginia, United States 🔹 Job Type: Full-Time 🔹 Category: Marketing 🔹 Date Posted: May 9, 2025 🔹 Experience Level: Entry-level (0-2 years) 🔹 Remote Status: On-site 🚀 Job Overview Key aspects of this role include: - Supporting the marketing company president in daily administrative tasks - Coordinating company activities and managing administrative staff - Handling financial reports and audits - Assisting with hiring needs and vendor relations - Working in a fast-paced, dynamic environment with opportunities for growth ASSUMPTION: This role requires strong organizational skills, adaptability, and the ability to manage multiple tasks simultaneously. It also involves working closely with the marketing company president, so excellent communication and discretion are crucial. 📋 Key Responsibilities ✅ Screen and prioritize reports and information for the marketing company president ✅ Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers’ compensation ✅ Assist with hiring needs, such as setting up working interviews for U-Haul center general managers ✅ Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash, and perform U-Haul center audits ✅ Assume the marketing company president’s responsibilities in times of emergency ✅ Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company ASSUMPTION: This role involves a wide range of responsibilities, requiring a versatile and adaptable individual who can handle diverse tasks and prioritize effectively. 🎯 Required Qualifications Education: High school diploma or equivalent Experience: 0-2 years of relevant experience Required Skills: - Working knowledge of Microsoft Office Suite - Valid driver’s license - Proven communication, administration, and time-management skills - Commitment to discretion and confidentiality Preferred Skills: - Experience in an administrative role - Familiarity with U-Haul operations ASSUMPTION: While not explicitly stated, having experience in an administrative role or within the moving industry would be beneficial for this position. 💰 Compensation & Benefits Salary Range: $35,000 - $45,000 per year (Based on industry standards for entry-level marketing executive assistants in the United States) Benefits: - Full medical coverage, if eligible - Prescription plans, if eligible - Dental and vision plans - Registered Dietitian Program, if eligible - Gym Reimbursement Program - Weight Watchers, if eligible - Virtual doctor visits - Career stability - Opportunities for advancement - Valuable on-the-job training - Tuition Reimbursement Program - Free online courses for personal and professional development at U-Haul University® - Business-travel insurance - You Matter Employee Assistance Program - Paid holidays, vacation, and sick days, if eligible - Employee Stock Ownership Plan (ESOP) - 401(k) savings plan - Life insurance - Critical illness/group accident coverage - 24-hour physician available for kids - MetLaw Legal Program - MetLife auto and home insurance - Mindset App Program - Discounts on cell phone plans, hotels, and more - LifeLock identity theft protection - Savvy consumer-wellness programs - Dave Ramsey’s SmartDollar Program - U-Haul Federal Credit Union membership Working Hours: Full-time, typically Monday-Friday, 8:00 AM - 5:00 PM, with some flexibility based on business needs ASSUMPTION: The salary range provided is an estimate based on industry standards and may vary depending on the candidate's qualifications and experience. 📌 Applicant Insights 🔍 Company Context Industry: U-Haul operates in the retail industry, specializing in do-it-yourself moving and storage services. The company has a strong market presence and a well-established brand. Company Size: U-Haul has over 10,000 employees, making it a large organization with significant resources and opportunities for growth. Founded: U-Haul was founded in 1945 and has since grown to become a leading provider of moving and storage solutions. Company Description: - U-Haul serves millions of do-it-yourself household moving customers annually - The company offers a wide range of services, including truck and trailer rentals, storage, moving equipment, supplies, and hitch sales and installation - U-Haul is committed to providing a better and better product and service to more and more people at a lower and lower cost Company Specialties: - U-Box Portable Storage - Moving Help - Uhaulcarshare - Corporate Accounts - Self Storage - Retail Storage - Human Resources - eMove - Moving Equipment Rental - Moving Supplies - Hitch Sales and Installation Company Website: http://www.uhaul.com ASSUMPTION: U-Haul's extensive experience and market presence make it a stable and reliable employer, offering numerous opportunities for career growth and development. 📊 Role Analysis Career Level: Entry-level to mid-level, with opportunities for advancement based on performance and experience Reporting Structure: The Marketing Executive Assistant reports directly to the marketing company president and may oversee administrative staff Work Arrangement: On-site, full-time position with opportunities for overtime based on business needs Growth Opportunities: - Advancement within the marketing department or other departments within U-Haul - Increased responsibilities and leadership opportunities as the company grows - Access to training and development programs to enhance skills and knowledge ASSUMPTION: This role offers a clear path for career progression, with opportunities for growth and development within the company. 🌍 Location & Work Environment Office Type: Corporate office environment with a fast-paced, dynamic atmosphere Office Location(s): 14040 Park Center Rd, Herndon, Virginia 20171, United States Geographic Context: - Herndon is a suburban area located in Northern Virginia, approximately 25 miles west of Washington, D.C. - The area offers a mix of urban and suburban living, with easy access to major highways and public transportation - Herndon has a diverse population and a strong job market, with numerous opportunities for career growth and development Work Schedule: Full-time, typically Monday-Friday, 8:00 AM - 5:00 PM, with some flexibility based on business needs ASSUMPTION: The office environment is fast-paced and dynamic, requiring strong organizational skills and the ability to manage multiple tasks simultaneously. 💼 Interview & Application Insights Typical Process: 1. Online application submission 2. Phone or video screening 3. In-person or virtual interview with the hiring manager 4. Final interview with the marketing company president 5. Background check and reference check 6. Job offer and onboarding Key Assessment Areas: - Administrative skills and experience - Communication and interpersonal skills - Problem-solving and decision-making abilities - Adaptability and flexibility - Alignment with U-Haul's company values and culture Application Tips: - Tailor your resume and cover letter to highlight relevant skills and experiences for this role - Be prepared to discuss your experience with administrative tasks, financial reports, and audits - Research U-Haul's company culture and values to demonstrate your fit for the organization - Prepare questions to ask the interviewer about the role, the team, and the company to show your interest and engagement ATS Keywords: Marketing, Executive Assistant, Administrative, Financial Reports, Audits, Hiring, Vendor Relations, Microsoft Office Suite, Communication, Time-Management, Discretion, Confidentiality ASSUMPTION: The application process may vary based on the specific needs of the hiring manager or the marketing company president. 🛠️ Tools & Technologies - Microsoft Office Suite (Word, Excel, PowerPoint) - U-Haul-specific software and systems - Basic office equipment (printer, scanner, copier) ASSUMPTION: Familiarity with Microsoft Office Suite is essential for this role, as it is used extensively for administrative tasks and financial reporting. 👔 Cultural Fit Considerations Company Values: - Customer focus - Integrity - Teamwork - Innovation - Accountability Work Style: - Fast-paced and dynamic environment - Collaborative and team-oriented culture - Strong emphasis on customer service and satisfaction - Opportunities for growth and development Self-Assessment Questions: 1. How do you prioritize and manage multiple tasks simultaneously in a fast-paced environment? 2. Can you provide an example of a time when you demonstrated strong communication and interpersonal skills in an administrative role? 3. How do you approach problem-solving and decision-making in a team setting? 4. How do you ensure the confidentiality and discretion of sensitive information? 5. How do you stay organized and maintain attention to detail when handling financial reports and audits? ASSUMPTION: U-Haul values employees who are adaptable, organized, and committed to providing excellent customer service and support. ⚠️ Potential Challenges - Managing multiple tasks and priorities in a fast-paced environment - Balancing administrative responsibilities with financial reporting and auditing tasks - Maintaining confidentiality and discretion in a team setting - Adapting to changes in priorities and workload based on business needs ASSUMPTION: These challenges can be overcome with strong organizational skills, adaptability, and a commitment to continuous learning and development. 📈 Similar Roles Comparison - Marketing Coordinator: Focuses on marketing campaigns, events, and promotional materials, with less emphasis on administrative and financial tasks - Executive Assistant (other industries): May have similar responsibilities but in different industries or company structures - Administrative Assistant: Typically has fewer responsibilities and may not be involved in financial reporting or auditing tasks ASSUMPTION: This role offers a unique blend of administrative, financial, and supportive responsibilities, making it distinct from similar roles in other industries or company structures. 📝 Sample Projects 1. Coordinating a marketing event, including vendor relations, logistics, and on-site management 2. Preparing and presenting a financial report to the marketing company president and other stakeholders 3. Conducting an audit of a U-Haul center, including inventory management, equipment maintenance, and customer service evaluation 4. Assisting with the hiring process for a U-Haul center general manager, including scheduling interviews, coordinating travel, and facilitating communication between candidates and hiring managers ASSUMPTION: These sample projects demonstrate the diverse range of responsibilities and tasks associated with this role, requiring strong organizational skills, adaptability, and attention to detail. ❓ Key Questions to Ask During Interview 1. How does this role support the overall goals and objectives of the marketing department and U-Haul as a whole? 2. What are the most challenging aspects of this role, and how can I best prepare to succeed in them? 3. How does the marketing company president prefer to communicate and collaborate with their executive assistant? 4. What opportunities are there for growth and development within this role and the marketing department? 5. How does U-Haul support work-life balance for its employees, particularly in this role? ASSUMPTION: Asking thoughtful and insightful questions demonstrates your interest in the role and your commitment to success. 📌 Next Steps for Applicants To apply for this position: 1. Submit your application through this link 2. Tailor your resume and cover letter to highlight relevant skills and experiences for this role 3. Prepare for the interview by researching U-Haul's company culture, values, and the specific responsibilities of this role 4. Practice common interview questions and develop thoughtful responses that demonstrate your qualifications and fit for the position 5. Follow up with the hiring manager or the marketing company president after the interview to express your appreciation and reiterate your interest in the role ⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.