📌 Core Information
🔹 Job Title: Marketing Proposal Specialist
🔹 Company: AECOM
🔹 Location: Richmond, VA; Raleigh, NC; Coral Gables, FL; Tampa, FL; Orlando, FL
🔹 Job Type: Full-time
🔹 Category: Marketing & Communications
🔹 Date Posted: May 21, 2025
🔹 Experience Level: 2-5 years
🔹 Remote Status: Remote (with approved office locations)
🚀 Job Overview
Key aspects of this role include:
- Collaborating with the East Region business development and operations team on pursuits
- Preparing formal and informal client solicitations, including expressions of interest (EOI), requests for qualifications (RFQ), requests for proposals (RFP), and pre-qualification efforts
- Leading proposals and supporting from capture through to interview stage
- Managing proposal and presentation revisions based on review team feedback
- Participating in go/no-go and green light analyses, capture planning, and positioning activities
ASSUMPTION: This role requires strong organizational, writing, and time management skills, as well as the ability to work effectively within a team setting.
📋 Key Responsibilities
✅ Assist with large proposals and lead small to medium proposals, supporting from capture through to interview stage as required
✅ Coordinate/complete content and information for qualifications and proposals, including schedule, templates, compliance, content plan, and production
✅ Facilitate color reviews (such as pink and red team), and apply lessons learned to add value to proposals
✅ Participate in go/no-go and green light analyses, capture planning, and positioning activities as they pertain to preparation for the proposal
✅ Complete internal debriefs for proposals and review debriefs and client feedback on proposals to ensure and demonstrate continuous improvement
✅ Apply solid working knowledge of company quality procedures and approval processes (legal, contracts, DOA, signatory)
✅ Liaise with appropriate/relevant business line team, operations, technical, and business development professionals to support or develop marketing information
✅ Provide guidance to entry-level proposal team members
✅ Perform a self-check of work prior to submitting to others for review/approval
✅ Support special projects as required, including providing guidance to entry-level proposal team members
ASSUMPTION: This role may require occasional travel to client sites or AECOM offices for meetings, presentations, or other business-related activities.
🎯 Required Qualifications
Education: Bachelor's degree in Marketing, Communications, Journalism, English, or a related field
Experience: 4 years of experience collaborating within a marketing team to lead and support proposal activity or a demonstrated equivalency of education and/or experience
Required Skills:
- Developed understanding of effective proposal and presentation strategy development and compliance, and writing and production
- Experience producing submittals in response to RFQ/RFP documents
- Proficient in MS Office (current version): Word, Excel, and PowerPoint
- Excellent writing skills, with an aptitude and attention to detail
- Ability to produce accurate, compliant, and compelling work independently and with others
- Organizational, writing/researching/editing, and time management skills
- Strong organizational aptitude and attention to detail
- Ability to operate within a team setting
Preferred Skills:
- BA/BS in Journalism, English, Communications, Marketing, or a related field
- Working knowledge of and interest in the A/E industry
- InDesign software experience
- Understanding of CRM Salesforce
ASSUMPTION: While not explicitly stated, proficiency in InDesign and familiarity with the A/E industry would be highly beneficial for this role.
💰 Compensation & Benefits
Salary Range: $70,000 - $90,000 per year (based on industry standards for a Marketing Proposal Specialist with 2-5 years of experience)
Benefits:
- Medical, dental, and vision insurance
- Life and AD&D insurance
- Disability benefits
- Paid time off and leaves of absence
- Voluntary benefits and perks
- Flexible work options
- Well-being resources and employee assistance program
- Business travel insurance
- Service recognition awards
- Retirement savings plan and employee stock purchase plan
Working Hours: Full-time, typically Monday-Friday, 9:00 AM - 5:00 PM (with flexibility for project demands)
ASSUMPTION: The salary range provided is an estimate based on industry standards and may vary depending on the candidate's experience and location.
📌 Applicant Insights
🔍 Company Context
Industry: AECOM is a global infrastructure leader, committed to delivering a better world. They provide professional services in water, environment, energy, transportation, and buildings, solving clients' complex challenges throughout the project lifecycle.
Company Size: AECOM has over 10,000 employees worldwide, providing ample opportunities for collaboration and growth.
Founded: AECOM was founded in 1990 and has since grown into a Fortune 500 firm with revenue of $16.1 billion in fiscal year 2024.
Company Description:
- AECOM is a global provider of professional technical and management support services to a broad range of markets, including transportation, facilities, environmental, energy, water, and government
- Their mission is to deliver a better world through innovative solutions that meet the needs of their clients and communities
- AECOM is committed to creating a positive and tangible impact around the world through their work
Company Specialties:
- Cities
- Commercial & Residential
- Education
- Governments
- Healthcare
- Industrial
- Leisure & Hospitality
- Oil, Gas & Chemicals
- Power
- Sports & Venues
- Transportation
- and Water
Company Website: http://www.aecom.com
ASSUMPTION: AECOM's diverse range of specialties and global presence offer candidates the opportunity to work on a wide variety of projects and gain exposure to different industries.
📊 Role Analysis
Career Level: This role is suitable for a mid-level marketing professional with 2-5 years of experience in proposal writing and management
Reporting Structure: The Marketing Proposal Specialist will report to the East Region business development and operations team
Work Arrangement: This is a remote position with the option to work from one of the approved office locations
Growth Opportunities:
- Potential to lead larger proposals and mentor entry-level team members
- Opportunities to work on diverse projects across various industries
- Possibility to advance to a senior-level role within the marketing or business development departments
ASSUMPTION: Given AECOM's global presence and diverse range of specialties, there are ample opportunities for career growth and development within the organization.
🌍 Location & Work Environment
Office Type: AECOM has multiple office locations, with this role being remote with approved office locations
Office Location(s): Richmond, VA; Raleigh, NC; Coral Gables, FL; Tampa, FL; Orlando, FL
Geographic Context:
- Richmond, VA: A historic city with a vibrant arts scene and growing tech industry
- Raleigh, NC: A thriving tech hub with a high quality of life
- Coral Gables, FL: An upscale suburban city near Miami, known for its beautiful architecture and tree-lined avenues
- Tampa, FL: A bustling city with a diverse economy and a growing tech industry
- Orlando, FL: A major tourist destination with a growing tech and startup scene
Work Schedule: Full-time, typically Monday-Friday, 9:00 AM - 5:00 PM (with flexibility for project demands)
ASSUMPTION: The approved office locations offer candidates the opportunity to work in a professional environment with access to resources and colleagues, while the remote nature of the role provides flexibility and work-life balance.
💼 Interview & Application Insights
Typical Process:
- Online application and resume submission
- Phone or video screening with the hiring manager
- In-depth interview with the hiring manager and potential team members
- Final interview with the director of business development
- Background check and offer
Key Assessment Areas:
- Writing and editing skills
- Proposal management experience
- Understanding of the A/E industry
- Ability to work effectively within a team
- Problem-solving skills
Application Tips:
- Tailor your resume and cover letter to highlight relevant experience and skills for this role
- Demonstrate your understanding of the A/E industry and AECOM's services in your application materials
- Showcase your ability to manage complex projects and meet deadlines
ATS Keywords: Proposal writing, proposal management, A/E industry, marketing strategy, client solicitations, RFQ/RFP, team collaboration, project management
ASSUMPTION: AECOM's hiring process is designed to assess candidates' technical skills, industry knowledge, and cultural fit within the organization.
🛠️ Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint)
- InDesign (preferred)
- CRM Salesforce (preferred)
ASSUMPTION: Familiarity with InDesign and CRM Salesforce would be beneficial for this role, as they are commonly used in the A/E industry and at AECOM.
👔 Cultural Fit Considerations
Company Values:
- Safety
- Quality
- Integrity
- Innovation
- One AECOM
Work Style:
- Collaborative and team-oriented
- Results-driven and focused on delivering high-quality work
- Adaptable and able to manage multiple projects and deadlines
- Strong communication and interpersonal skills
Self-Assessment Questions:
- Do you have a strong attention to detail and excellent writing skills?
- Are you familiar with the A/E industry and comfortable working in a fast-paced, dynamic environment?
- Do you thrive in a collaborative, team-based setting and enjoy working on diverse projects?
ASSUMPTION: AECOM values candidates who are passionate about their work, committed to delivering high-quality results, and able to thrive in a collaborative, dynamic environment.
⚠️ Potential Challenges
- Managing multiple projects and deadlines simultaneously
- Working effectively within a remote team environment
- Adapting to changes in project scope or priorities
- Navigating a large, global organization with diverse teams and projects
ASSUMPTION: These challenges can be overcome with strong project management skills, effective communication, and a willingness to adapt and learn in a dynamic environment.
📈 Similar Roles Comparison
- This role is similar to a Proposal Manager or Proposal Coordinator in other industries, but with a focus on the A/E industry
- Compared to other marketing roles, this position requires a strong understanding of proposal strategy and compliance, as well as experience producing submittals in response to RFQ/RFP documents
- Career progression in this role could lead to a Senior Proposal Manager or Business Development Manager position
ASSUMPTION: While the core responsibilities of this role are similar to other proposal management positions, the focus on the A/E industry and AECOM's unique business development processes make it a distinct opportunity.
📝 Sample Projects
- Managing a large, complex proposal for a transportation infrastructure project, coordinating with multiple stakeholders and subject matter experts
- Developing a marketing strategy for a new service line within AECOM's water business, including creating case studies, project sheets, and capabilities summaries
- Leading a small team to prepare a response to an RFQ for a commercial development project, ensuring compliance with the client's submission guidelines and AECOM's quality standards
ASSUMPTION: These sample projects demonstrate the range of responsibilities and skills required for this role, as well as the opportunity to work on diverse and impactful projects within AECOM.
❓ Key Questions to Ask During Interview
- What are the most challenging aspects of this role, and how can I best prepare to succeed in them?
- How does this role fit into the broader business development strategy for AECOM's East Region?
- What opportunities are there for growth and development within this role and AECOM as a whole?
- How does AECOM support work-life balance for its employees, particularly those working remotely?
- What are the most important qualities and skills for someone to succeed in this role and at AECOM?
ASSUMPTION: Asking thoughtful, insightful questions demonstrates your interest in the role and commitment to success within the organization.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your relevant experience and skills for this role
- Prepare examples of your proposal writing and management experience, as well as any relevant industry-specific projects or accomplishments
- Follow up with the hiring manager one week after submitting your application to express your continued interest in the position
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
