Marketing Proposal Specialist

📌 Core Information

🔹 Job Title: Marketing Proposal Specialist

🔹 Company: LRS Architects Inc

🔹 Location: Portland, Oregon, United States

🔹 Job Type: Full-time, Hybrid

🔹 Category: Marketing & Communications

🔹 Date Posted: July 14, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: On-site with hybrid flexibility

🚀 Job Overview

Key aspects of this role include:

• Leading and coordinating the development of custom proposals and presentations
• Maintaining and elevating visual brand standards across marketing collateral
• Organizing and updating content libraries for efficient project management
• Collaborating with technical staff and firm leaders to gather and synthesize proposal content
• Supporting companywide marketing initiatives and event coordination

ASSUMPTION: This role requires a high level of organization, strong writing and design skills, and the ability to work collaboratively with various teams to create compelling marketing materials.

📋 Key Responsibilities

✅ Lead and coordinate the development of custom proposals, statements of qualifications, and presentations

✅ Maintain and elevate visual brand standards across marketing collateral, templates, and client-facing materials

✅ Organize and update content libraries including project descriptions, staff bios, resumes, images, and consultant information

✅ Collaborate with technical staff and firm leaders to gather and synthesize proposal content

✅ Support companywide marketing initiatives, providing content development for awards submittals, press materials, conference abstracts, email campaigns, website, and a variety of internal and external storytelling

✅ Help refine and maintain marketing tools, templates, and processes to drive efficiency and consistency

✅ Assist with other marketing duties as assigned, including communications support and event coordination.

ASSUMPTION: This role involves a mix of strategic and tactical tasks, requiring strong project management skills and attention to detail.

🎯 Required Qualifications

Education: Bachelor’s degree in marketing, communications, journalism, publishing, business, or a related field

Experience: 3+ years of experience in a marketing or proposal specialist role, ideally within the architecture, engineering, or construction (A/E/C) industry

Required Skills:

• Excellent writing and proofreading skills
• Strong graphic design skills with proficiency in Adobe Creative Suite, particularly InDesign
• Excellent organizational skills and the ability to manage multiple projects and deadlines
• Strong interpersonal skills and the ability to work collaboratively across departments and experience levels
• Familiarity with proposal processes (RFPs/RFQs) and client and business development practices

Preferred Skills:

• Experience with digital asset and information management systems
• Graphic design or Illustrator experience
• Familiarity with the architecture, engineering, or construction (A/E/C) industry

ASSUMPTION: While not explicitly stated, proficiency in Microsoft Office Suite is likely expected for this role.

💰 Compensation & Benefits

Salary Range: $55,000 - $70,000 per year (Based on industry standards for a Marketing Proposal Specialist with 3-5 years of experience in the Portland, OR area)

Benefits:

• Hybrid flexibility: Work where you thrive - with a mix of remote and in-office options
• Competitive compensation with annual reviews and advancement opportunities
• Comprehensive benefits, including medical, dental, vision, and FSA plans
• 401(k) with employer match to support your financial future
• Generous paid time off and 7+ paid holidays annually
• Support for licensure, certification, and continuing education to help you grow
• Collaborative, inclusive culture that values mentorship, balance, and equity.

Working Hours: Full-time, typically 40 hours per week, with flexible scheduling options

ASSUMPTION: The salary range provided is an estimate based on industry standards for the Portland, OR area and the experience level required for this role.

📌 Applicant Insights

🔍 Company Context

Industry: Architecture and Planning

Company Size: 51-200 employees

Founded: 1976

Company Description:

• LRS Architects is a majority women-owned architecture and interior design firm with offices in Portland and Bend, Oregon
• Founded in 1976, the award-winning practice is driven by a passion for good design that goes beyond aesthetics to create vibrant communities and spaces that support the well-being of those who inhabit them
• The firm is committed to partnering collaboratively with clients to positively shape the human experience through the physical environment

Company Specialties:

• Architecture
• Planning
• Interior Design
• Revit BIM
• Senior Housing
• Multi-Family Housing
• Commercial Office
• Tenant Improvements
• Specialty Retail
• Automotive Dealerships
• Civic Architecture
• and Master Planning

Company Website: http://www.lrsarchitects.com

ASSUMPTION: LRS Architects is a well-established firm with a strong reputation in the architecture and planning industry, offering a collaborative and inclusive work environment.

📊 Role Analysis

Career Level: Mid-level

Reporting Structure: This role reports directly to the Marketing Director and works closely with various departments, including technical staff and firm leaders

Work Arrangement: Hybrid - a mix of remote and in-office work with flexible scheduling options

Growth Opportunities:

• Potential advancement opportunities within the marketing department or the firm as a whole
• Support for licensure, certification, and continuing education to help you grow professionally
• Exposure to various aspects of marketing and proposal development, allowing for skill development and diversification

ASSUMPTION: This role offers opportunities for professional growth and development within a supportive and collaborative work environment.

🌍 Location & Work Environment

Office Type: Hybrid - a mix of remote and in-office work

Office Location(s): Portland, Oregon, United States

Geographic Context:

• Portland, Oregon, is known for its vibrant culture, natural beauty, and strong sense of community
• The city offers a variety of neighborhoods, each with its unique character and amenities
• Portland is home to numerous parks, museums, and cultural attractions, as well as a thriving food and drink scene

Work Schedule: Full-time, typically 40 hours per week, with flexible scheduling options

ASSUMPTION: The hybrid work arrangement offers a good balance between remote work and in-office collaboration, allowing for flexibility and a healthy work-life balance.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screen with the Marketing Director
• In-person or virtual interview with the Marketing Director and other relevant team members
• Final interview with the firm's leadership team
• Job offer and onboarding

Key Assessment Areas:

• Writing and proofreading skills
• Graphic design skills and proficiency in Adobe Creative Suite
• Organizational skills and project management abilities
• Interpersonal skills and collaboration
• Familiarity with proposal processes and client and business development practices

Application Tips:

• Tailor your resume and cover letter to highlight relevant skills and experiences for this role
• Provide examples of your writing and design work, demonstrating your ability to create compelling marketing materials
• Demonstrate your understanding of the architecture, engineering, or construction (A/E/C) industry and LRS Architects' work

ATS Keywords: Marketing, Proposal Specialist, Writing, Graphic Design, Adobe Creative Suite, InDesign, RFP, RFQ, Client Development, Business Development, Marketing Collateral, Content Library, Project Management

ASSUMPTION: The application process for this role is likely to be competitive, and demonstrating your relevant skills and experiences will be crucial for success.

🛠️ Tools & Technologies

• Adobe Creative Suite (InDesign, Photoshop, Illustrator)
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Digital asset and information management systems (e.g., Brandfolder, Bynder)

ASSUMPTION: Proficiency in the listed tools and technologies is essential for success in this role, and candidates should be prepared to demonstrate their skills during the interview process.

👔 Cultural Fit Considerations

Company Values:

• Lead: Demonstrate initiative and take ownership of your work
• Rise: Collaborate and support your team members to achieve collective success
• Succeed: Deliver high-quality work that meets or exceeds client expectations

Work Style:

• Collaborative: This role requires strong communication and teamwork skills to work effectively with various departments and stakeholders
• Adaptable: The ability to manage multiple projects and deadlines, and adapt to shifting priorities is essential
• Creative: A strong eye for design and the ability to tell compelling stories through visual and written storytelling are crucial

Self-Assessment Questions:

• Do you have strong writing and graphic design skills, with a keen eye for detail?
• Are you highly organized and able to manage multiple projects and deadlines effectively?
• Do you thrive in a collaborative work environment and enjoy supporting your team members to achieve collective success?

ASSUMPTION: LRS Architects values a strong cultural fit, and candidates should be prepared to demonstrate their alignment with the company's values and work style during the interview process.

⚠️ Potential Challenges

• Managing multiple projects and deadlines, with shifting priorities
• Working collaboratively with various departments and stakeholders, requiring strong communication and interpersonal skills
• Adapting to the unique needs and requirements of each client and project
• Keeping up with industry trends and best practices in marketing and proposal development

ASSUMPTION: While this role offers many opportunities for growth and development, it also presents unique challenges that require strong organizational skills, adaptability, and a collaborative mindset.

📈 Similar Roles Comparison

• This role is similar to a Marketing Coordinator or Proposal Coordinator position, but with a greater emphasis on strategic pursuits and brand elevation
• In the architecture, engineering, or construction (A/E/C) industry, this role is comparable to a Marketing Proposal Specialist or Business Development Coordinator position
• Career-wise, this role can lead to advancement opportunities within the marketing department or the firm as a whole, such as a Marketing Manager or Director position

ASSUMPTION: While this role shares similarities with other marketing and proposal development positions, its unique focus on strategic pursuits and brand elevation sets it apart and offers opportunities for professional growth and development.

📝 Sample Projects

• Developing a comprehensive proposal for a civic architecture project, including writing compelling narratives, designing visually appealing graphics, and coordinating with technical staff and firm leaders
• Creating a series of email campaigns to promote the firm's services and expertise, showcasing the diversity of the firm's project experience and the excellence of its design work
• Managing the content library for a multi-family housing project, ensuring that all project descriptions, staff bios, resumes, images, and consultant information are up-to-date and consistent with the firm's brand standards

ASSUMPTION: The sample projects listed above are intended to provide a sense of the types of tasks and responsibilities associated with this role, but the specific projects and initiatives may vary depending on the firm's current priorities and client needs.

❓ Key Questions to Ask During Interview

• Can you describe the typical timeline for proposal development and submission?
• How does this role collaborate with the technical staff and firm leaders to gather and synthesize proposal content?
• What opportunities are there for professional growth and development within the marketing department or the firm as a whole?
• How does LRS Architects support work-life balance and employee well-being?
• What are the most rewarding aspects of working at LRS Architects, according to current employees?

ASSUMPTION: Asking thoughtful and relevant questions during the interview process demonstrates your interest in the role and provides valuable insights into the company culture and work environment.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through the following link: https://lrsarchitects.com/workwithus
• Tailor your resume and cover letter to highlight relevant skills and experiences for this role
• Prepare a portfolio or examples of your writing and design work, demonstrating your ability to create compelling marketing materials
• Follow up with the hiring manager one week after submitting your application to express your interest and reiterate your qualifications
• Prepare for interviews by researching LRS Architects' work and familiarizing yourself with the architecture, engineering, or construction (A/E/C) industry

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.