Marketing & Risk EA

📌 Core Information

🔹 Job Title: Marketing & Risk Executive Assistant

🔹 Company: Manulife

🔹 Location: Tokyo, Japan

🔹 Job Type: Full-Time, Hybrid

🔹 Category: Executive Assistant

🔹 Date Posted: April 14, 2025

🔹 Experience Level: 5-10 years

🔹 Remote Status: On-site/Hybrid

🚀 Job Overview

Key aspects of this role include:

• Providing comprehensive executive assistant support to senior marketing and risk management executives.
• Managing complex schedules, coordinating meetings, and handling correspondence.
• Travel arrangements and logistics for senior executives.
• Document preparation, editing, and proofreading.
• Collaborating with various departments to ensure smooth operations and project execution.

ASSUMPTION: This role requires a high level of organizational skills, attention to detail, and the ability to manage multiple priorities effectively.

📋 Key Responsibilities

✅ Manage complex schedules and coordinate meetings for senior executives.

✅ Handle correspondence, document preparation, and editing.

✅ Arrange travel and logistics for senior executives.

✅ Collaborate with various departments to ensure project execution and smooth operations.

✅ Provide administrative support and perform other duties as assigned.

ASSUMPTION: The role may require working flexible hours, including early mornings, evenings, and weekends, to accommodate senior executives' schedules.

🎯 Required Qualifications

Education: Bachelor's degree or equivalent experience.

Experience: 5-10 years of experience as an executive assistant, preferably in a global corporation or within the insurance and financial sectors.

Required Skills:

• Bilingual (Japanese and English) with excellent communication skills.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to manage multiple priorities and work independently.
• Experience with travel management and logistics.

Preferred Skills:

• Experience with virtual meeting tools and platforms.
• Knowledge of the insurance and financial industries.

ASSUMPTION: Candidates with experience in a similar role within a global organization or the insurance and financial sectors will be prioritized.

💰 Compensation & Benefits

Salary Range: ¥7,000,000 - ¥10,000,000 per year (based on experience and qualifications)

Benefits:

• Complete Social Insurance
• Benefit One
• Various Training Programs
• Childcare and Nursing Leave System
• Babysitter Support System
• Return-to-Work Support System
• Retirement Allowance System

Working Hours: 9:00 AM - 5:00 PM (with flexibility and overtime as required)

ASSUMPTION: The salary range is estimated based on industry standards for executive assistant roles in Tokyo, considering the required experience level and the company's size.

📌 Applicant Insights

🔍 Company Context

Industry: Insurance. Manulife is a leading international financial services group that helps people make their decisions easier and lives better.

Company Size: 10,001+ employees. As a large organization, Manulife offers extensive resources and opportunities for professional growth.

Founded: 1887. Manulife has a long history and established presence in the global financial services industry.

Company Description:

• Manulife operates as Manulife in Canada, Asia, and Europe, and primarily as John Hancock in the United States.
• The company provides a wide range of insurance, wealth, and asset management services to millions of customers worldwide.
• Manulife is committed to fostering an inclusive work environment that embraces diversity and promotes equal opportunities.

Company Specialties:

• Life and health insurance
• Property and casualty insurance
• Asset management
• Wealth management

Company Website: www.manulife.com

ASSUMPTION: Manulife's extensive global presence and diverse product offerings provide ample opportunities for career growth and development within the organization.

📊 Role Analysis

Career Level: Mid-level to senior. This role offers an opportunity to advance one's career in executive assistance and gain valuable experience working with senior executives in a global organization.

Reporting Structure: This role reports directly to senior marketing and risk management executives.

Work Arrangement: Hybrid. The role requires a combination of on-site and remote work, with a flexible work arrangement that allows for a balance between office and home-based work.

Growth Opportunities:

• Progression to a senior executive assistant role or a similar position within the organization.
• Expanding one's skill set and knowledge of the insurance and financial industries.
• Gaining experience working with senior executives and contributing to strategic decision-making processes.

ASSUMPTION: This role offers significant opportunities for professional growth and development within a large, global organization.

🌍 Location & Work Environment

Office Type: Corporate headquarters. The role is based at Manulife's Hatsudai Head Office in Tokyo.

Office Location(s): Tokyo, Japan

Geographic Context:

• The role is based in Tokyo, Japan's capital and largest city, offering a vibrant and dynamic work environment.
• Tokyo is a global financial hub with a strong insurance industry presence.
• The city offers excellent public transportation, making it easy to commute to the office from various locations.

Work Schedule: Monday to Friday, with flexible hours as required to accommodate senior executives' schedules.

ASSUMPTION: The role's location in Tokyo provides ample opportunities for professional networking and growth within the insurance and financial industries.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screening
• In-person or virtual interview with the hiring manager
• Final interview with senior leadership

Key Assessment Areas:

• Communication skills and language proficiency
• Organizational skills and attention to detail
• Problem-solving abilities and initiative
• Cultural fit and alignment with Manulife's values

Application Tips:

• Tailor your resume and cover letter to highlight relevant experience and skills for this role.
• Demonstrate your understanding of the insurance and financial industries and Manulife's business.
• Prepare examples of your experience managing complex schedules, coordinating meetings, and handling correspondence.

ATS Keywords: Executive Assistant, Marketing, Risk Management, Bilingual, Tokyo, Japan

ASSUMPTION: Manulife's application process is designed to assess candidates' skills, experience, and cultural fit for the role and the organization.

🛠️ Tools & Technologies

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace (Gmail, Google Calendar, Google Docs)
• Virtual meeting and collaboration tools (Zoom, Microsoft Teams)
• Travel management software (Concur, Egencia)

ASSUMPTION: Familiarity with these tools and technologies is essential for success in this role.

👔 Cultural Fit Considerations

Company Values:

• Integrity
• Client-centric
• Reliability
• Innovation
• One Manulife

Work Style:

• Collaborative and team-oriented
• Results-driven and focused on delivering excellence
• Adaptable and responsive to change
• Committed to continuous learning and improvement

Self-Assessment Questions:

• Do you align with Manulife's core values, particularly integrity and client-centricity?
• Are you comfortable working in a dynamic, fast-paced environment and adapting to changing priorities?
• Do you have strong communication skills and the ability to build effective relationships with senior executives and stakeholders?

ASSUMPTION: Manulife's culture emphasizes integrity, client-centricity, and collaboration, with a strong focus on delivering excellence and driving results.

⚠️ Potential Challenges

• Managing complex schedules and coordinating meetings for multiple senior executives.
• Adapting to changing priorities and working flexible hours to accommodate senior executives' schedules.
• Navigating a large, global organization and building effective relationships with various departments.
• Working in a fast-paced, dynamic environment with high expectations for performance and results.

ASSUMPTION: These challenges require strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.

📈 Similar Roles Comparison

• This role differs from other executive assistant positions in its focus on supporting senior marketing and risk management executives within a global financial services organization.
• Industry-specific context: The insurance and financial industries are highly regulated and competitive, requiring a strong understanding of relevant regulations and best practices.
• Career path comparison: This role offers opportunities for professional growth and development within a large, global organization, with potential progression to senior executive assistant or similar positions.

ASSUMPTION: This role offers unique opportunities and challenges compared to other executive assistant positions, with a focus on supporting senior executives within a global financial services organization.

📝 Sample Projects

• Managing a complex executive travel itinerary, including coordinating with multiple stakeholders and ensuring all logistics are in place.
• Preparing and editing confidential documents and presentations for senior executives, ensuring accuracy and adherence to brand guidelines.
• Collaborating with various departments to organize and execute a major marketing event or conference, ensuring all details are coordinated and executed seamlessly.

ASSUMPTION: These sample projects illustrate the diverse and challenging nature of the role, requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.

❓ Key Questions to Ask During Interview

• Can you describe a typical day or week in this role and the priorities I would be expected to manage?
• How does this role support the strategic goals of the marketing and risk management departments, and how can I contribute to their success?
• What opportunities are there for professional growth and development within this role and the organization?
• How does Manulife support work-life balance for its employees, particularly for roles that require flexible hours and working remotely?
• What are the key performance indicators (KPIs) for this role, and how will my success be measured?

ASSUMPTION: These questions will help you better understand the role's requirements, expectations, and opportunities for growth and development.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through the Manulife careers portal.
• Tailor your resume and cover letter to highlight relevant experience and skills for this role.
• Prepare examples of your experience managing complex schedules, coordinating meetings, and handling correspondence.
• Prepare for interviews by researching Manulife's business, industry trends, and the role's requirements.
• Follow up with the hiring manager or HR representative within one week of submitting your application to express your interest in the role.

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.