Marketing Specialist/Proposal Specialist, Buildings

📌 Core Information

🔹 Job Title: Marketing Specialist/Proposal Specialist, Buildings

🔹 Company: Stantec

🔹 Location: Stoney Creek, ON, Canada

🔹 Job Type: Full time

🔹 Category: Marketing & Communications

🔹 Date Posted: June 20, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: On-site

🚀 Job Overview

Key aspects of this role include:

• Proactively supporting business development and building client relationships
• Developing and executing marketing initiatives in collaboration with various teams
• Managing RFP responses and creating high-impact proposals and presentations
• Growing brand position through thought leadership and promotional activities
• Supporting client development and account management efforts

ASSUMPTION: This role requires a strong background in marketing and communications, exceptional writing skills, and the ability to work in a fast-paced environment. Experience in managing proposals and client relationships is essential.

📋 Key Responsibilities

✅ Plan, organize, and direct all elements of an RFP response, including analyzing information requested, developing response plans, conducting win strategy reviews, and preparing final proposal review packages.

✅ Prepare high-impact proposals, presentations, and other communications in alignment with the Stantec brand.

✅ Provide input and work with portfolio leads/business developers to support Stantec’s corporate and regional goals for revenue growth, profitability, and market leadership.

✅ Work closely with key business development leaders to coordinate strategic client-facing events, tradeshows/conferences, materials, and other communications in alignment with the Stantec brand.

✅ Grow our brand position by partnering with our Promotions and Public Relations specialists and supporting the planning and implementation of thought leadership, award submissions, conference abstracts, and promotional activities.

✅ Support client development and account management efforts and help maintain Stantec’s internal systems for information management related to opportunity/lead tracking, people and projects, and promotional activity.

✅ Leverage local and global networks within Stantec to support marketing processes and value propositions.

✅ Develop and maintain qualification materials including project descriptions, experience matrices, resumes, capability statements, and other BD materials through Stantec’s communications systems and tools.

ASSUMPTION: The role requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously.

🎯 Required Qualifications

Education: Bachelor's degree in Marketing, Communications, or a related field

Experience: 2-5 years of experience in marketing, communications, or a related field

Required Skills:

• Proven experience in proposal management and client relationship management
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to work in a fast-paced environment and manage multiple projects simultaneously
• Proficient in Microsoft Office Suite and Adobe Creative Suite
• Familiarity with CRM software and marketing automation tools

Preferred Skills:

• Experience in the architecture, engineering, or construction (AEC) industry
• Fluency in French or other languages

ASSUMPTION: Candidates with experience in the AEC industry may have an advantage in understanding the specific needs and requirements of the business.

💰 Compensation & Benefits

Salary Range: CAD 65,000 - CAD 85,000 per year (based on experience and industry standards for marketing roles in Ontario)

Benefits:

• Competitive health, dental, and vision benefits
• Retirement savings plan with company match
• Employee assistance program
• Flexible work arrangements
• Employee referral bonus program

Working Hours: Full-time, Monday to Friday, 8:30 AM to 5:00 PM (with flexibility for project demands)

ASSUMPTION: The salary range provided is an estimate based on industry standards for marketing roles in Ontario. Actual compensation may vary based on experience and performance.

📌 Applicant Insights

🔍 Company Context

Industry: Stantec operates in the architecture, engineering, and construction (AEC) industry, providing professional design and consulting services in planning, engineering, architecture, interior design, landscape architecture, surveying, and project management.

Company Size: Stantec is a large company with over 22,000 employees worldwide, providing opportunities for growth and collaboration across various teams and disciplines.

Founded: 1954, as Stanley Associates Engineering Ltd. in Western Canada. The company has since grown to encompass over 200 offices in North America and worldwide.

Company Description:

• Stantec provides integrated service delivery, offering professional services throughout the entire infrastructure and facility life cycle: plan, design, build, monitor, assess, restore, and decommission.
• The company is committed to balancing economic, environmental, and social responsibilities, striving to be a world-class leader and innovator in the delivery of sustainable solutions.
• Stantec supports a continuous learning program focused on the principles of sustainable design, benefiting personnel, clients, and the community.

Company Specialties:

• Infrastructure planning and engineering
• Architecture and interior design
• Landscape architecture and environmental services
• Surveying and mapping
• Project management and construction management

Company Website: www.stantec.com

ASSUMPTION: Stantec's large size and diverse range of services provide opportunities for career growth and development within the company.

📊 Role Analysis

Career Level: Mid-level, with opportunities for growth and advancement within the marketing and business development teams.

Reporting Structure: The Marketing Specialist reports directly to the Marketing Team Lead and works closely with various teams, including business development, public relations, and communications.

Work Arrangement: This role is on-site, with the possibility of occasional remote work for meetings and events.

Growth Opportunities:

• Advancement within the marketing and business development teams
• Expansion of responsibilities and leadership opportunities
• Potential to work on diverse and high-profile projects across various industries

ASSUMPTION: The role offers opportunities for growth and development within the marketing and business development teams, as well as exposure to diverse projects and industries.

🌍 Location & Work Environment

Office Type: Corporate office environment with open-concept workspaces and collaborative team settings.

Office Location(s): Stoney Creek, ON, Canada

Geographic Context:

• Stoney Creek is a suburban community located in the Greater Toronto Area (GTA), offering a mix of urban and rural living.
• The area is known for its natural beauty, with numerous parks, trails, and conservation areas nearby.
• Stoney Creek is conveniently located near major highways and public transportation, providing easy access to downtown Toronto and other nearby cities.

Work Schedule: Full-time, Monday to Friday, 8:30 AM to 5:00 PM (with flexibility for project demands)

ASSUMPTION: The office environment is collaborative and supportive, with opportunities for professional growth and development.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screen with the hiring manager
• In-person or virtual interview with the marketing team and other stakeholders
• Final interview with the director of marketing
• Background check and reference verification

Key Assessment Areas:

• Writing and communication skills
• Proposal management experience
• Understanding of the AEC industry and Stantec's services
• Cultural fit and alignment with Stantec's values

Application Tips:

• Tailor your resume and cover letter to highlight your relevant experience and skills for this role.
• Provide examples of your proposal management experience and successful marketing campaigns.
• Demonstrate your understanding of the AEC industry and Stantec's services in your application materials.
• Prepare questions to ask the interviewer about the role, team, and company to show your interest and engagement.

ATS Keywords: Marketing, Communications, Proposal Management, Business Development, Client Relationships, Event Coordination, Brand Awareness, Public Relations, Strategic Planning, Project Management, Networking, Presentation Skills, Information Management, Thought Leadership, AEC Industry, Stantec

ASSUMPTION: The application process is competitive, and candidates should highlight their relevant experience and skills to increase their chances of success.

🛠️ Tools & Technologies

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Adobe Creative Suite (InDesign, Photoshop, Illustrator)
• CRM software (e.g., Salesforce, HubSpot)
• Marketing automation tools (e.g., Marketo, Pardot)
• Project management tools (e.g., Asana, Trello)

ASSUMPTION: Familiarity with these tools is preferred, but training will be provided as needed.

👔 Cultural Fit Considerations

Company Values:

• Safety
• Quality
• Community
• Sustainability
• Integrity
• Accountability

Work Style:

• Collaborative and team-oriented
• Adaptable and responsive to changing priorities
• Results-driven and focused on delivering high-quality work
• Committed to continuous learning and professional development

Self-Assessment Questions:

• Do you thrive in a fast-paced, collaborative environment?
• Are you comfortable managing multiple projects simultaneously and meeting tight deadlines?
• Do you share Stantec's commitment to safety, quality, community, sustainability, integrity, and accountability?

ASSUMPTION: Candidates who align with Stantec's values and work style will be more likely to succeed in this role and within the company.

⚠️ Potential Challenges

• Managing multiple projects and deadlines simultaneously
• Working in a fast-paced, dynamic environment
• Adapting to changing priorities and shifting workloads
• Developing a deep understanding of the AEC industry and Stantec's services

ASSUMPTION: These challenges can be overcome with strong organizational skills, adaptability, and a commitment to continuous learning.

📈 Similar Roles Comparison

• This role is similar to other marketing and proposal specialist positions within the AEC industry, but may have more focus on business development and client relationship management.
• Compared to other industries, the AEC industry has unique challenges and opportunities related to project-based work and long sales cycles.
• Career paths in this role may include advancement within the marketing and business development teams, as well as opportunities to work on diverse and high-profile projects across various industries.

ASSUMPTION: Understanding the unique aspects of the AEC industry and Stantec's services will be crucial for success in this role.

📝 Sample Projects

• Developing and executing a marketing campaign to promote a new service offering within the Environmental Services Business Line
• Managing an RFP response for a large-scale infrastructure project, including coordinating with various teams and stakeholders to develop a winning proposal
• Planning and executing a client-facing event to strengthen relationships and generate new business opportunities

ASSUMPTION: These sample projects illustrate the range of responsibilities and initiatives that the Marketing Specialist may be involved in, from strategic planning to tactical execution.

❓ Key Questions to Ask During Interview

• What are the top priorities for this role in the first 30, 60, and 90 days?
• How does this role support the overall business development strategy for the Environmental Services Business Line?
• What opportunities are there for professional growth and development within the marketing and business development teams?
• How does Stantec support work-life balance for its employees?
• What is the typical career path for someone in this role, and what are the opportunities for advancement within the company?

ASSUMPTION: Asking thoughtful questions demonstrates your interest in the role and provides valuable insights into the company and team dynamics.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through the Stantec careers portal
• Tailor your resume and cover letter to highlight your relevant experience and skills for this role.
• Prepare for your interview by researching Stantec's services, industry trends, and the specific needs of the Environmental Services Business Line.
• Follow up with the hiring manager within one week of submitting your application to express your interest and reiterate your qualifications.

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.