National Account Specialist

📌 Core Information

🔹 Job Title: National Account Specialist

🔹 Company: Wheels, Inc.

🔹 Location: Des Plaines, Illinois, United States

🔹 Job Type: On-site

🔹 Category: Financial Services

🔹 Date Posted: April 1, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: Hybrid

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Managing all aspects of National Account accounts payable
• Auditing and editing the accounts payable online system
• Serving as the primary contact for specific National Account Vendors
• Supporting the MAP department with emergency transactions

ASSUMPTION: The role involves substantial vendor interaction and problem resolution based on the stated focus on maintaining vendor relationships and processing transactions efficiently.

📋 Key Responsibilities

✅ Primary contact for specific National Account Vendors

✅ Reconcile weekly/monthly billing tapes

✅ Negotiate rejections and warranty claims

✅ Complete monthly audit with Chrysler

✅ Reconcile Cross-Country and Chrysler Service Net invoices monthly

✅ Process courtesy Purchase Orders and bill back clients

✅ Update invoice statistics using Excel

✅ Deposit checks and credit losses for refunds and warranty claims

✅ Assist internal/external clients and troubleshoot vendor problems

ASSUMPTION: The responsibilities suggest a highly analytical role that requires strong attention to detail and problem-solving skills.

🎯 Required Qualifications

Education: Associate's degree or equivalent

Experience: At least 2 years of relevant experience

Required Skills:

• Strong communication skills
• Organizational skills
• Analytical and problem-solving skills

Preferred Skills:

• Advanced proficiency with Excel
• Experience with accounts payable systems

ASSUMPTION: While advanced Excel skills are listed as preferred, they may be crucial due to the role's heavy reliance on data analysis and reporting.

💰 Compensation & Benefits

Salary Range: $39,600 - $55,400

Benefits:

• Comprehensive healthcare package
• Annual incentive plan based on performance
• Hybrid work environment with flexible hours

Working Hours: Full-time, Monday through Friday; hybrid schedule with 3 days on-site

ASSUMPTION: Benefits and compensation are tailored to ensure retention of highly skilled professionals in a competitive market.

📌 Applicant Insights

🔍 Company Context

Industry: Financial Services, specializing in fleet management

Company Size: 1,586 employees, providing a mid-sized company feel with opportunities for growth and close-knit teams

Founded: Not specified

Company Description:

• One of the largest fleet management companies in North America
• Manages a portfolio of 800,000 vehicles across the continent
• Global alliance across 59 countries

Company Specialties:

• Customer Service
• Finance
• IT and Account Management

Company Website: http://www.wheels.com

ASSUMPTION: The robust infrastructure suggests ample learning opportunities and involvement in diverse projects.

📊 Role Analysis

Career Level: Intermediate position with room for career advancement

Reporting Structure: Reports to departmental management; no direct reports

Work Arrangement: Hybrid with potential to transition more on-site as needed in the future

Growth Opportunities:

• Potential for advancement within the accounts management team
• Opportunities to develop negotiations and vendor management skills
• Exposure to diverse aspects of fleet management and operations

ASSUMPTION: The hybrid nature of the job indicates flexibility in work-life balance, supporting professional development.

🌍 Location & Work Environment

Office Type: Professional office environment

Office Location(s): Des Plaines and potentially moving to Schaumburg, Illinois

Geographic Context:

• Located in a major hub for transportation and fleet services
• Accessible to suburban and Chicago-based professionals
• Proximity to key vendors and partner organizations

Work Schedule: Full-time with a fixed schedule; hybrid flexibility

ASSUMPTION: The dual-location strategy suggests potential of operational flexibility and strategic positioning.

💼 Interview & Application Insights

Typical Process:

• Initial application review
• Phone screening with HR
• Technical interview with department managers

Key Assessment Areas:

• Technical skills and problem-solving abilities
• Communication and interpersonal skills
• Analytical thinking and attention to detail

Application Tips:

• Highlight experience in accounts payable roles
• Emphasize Excel and analytical skills
• Provide examples of vendor negotiation successes

ATS Keywords: Accounts Payable, Vendor Management, Audit, Excel Proficiency, Analytical

ASSUMPTION: The interviewing process likely emphasizes problem-solving skills and the ability to manage vendor relations effectively.

🛠️ Tools & Technologies

• Microsoft Excel for data analysis
• Online accounts payable systems
• Customer relationship management (CRM) software

ASSUMPTION: Proficiency in accounting software and CRM can be advantageous for cross-departmental functions.

👔 Cultural Fit Considerations

Company Values:

• Commitment to customer service
• Collaborative teamwork
• Continuous improvement and innovation

Work Style:

• Proactive and self-motivated
• Detail-oriented with a focus on accuracy
• Adaptable to changing work environments

Self-Assessment Questions:

• How do you handle challenging vendor negotiations?
• Can you provide an example of improving a payment process?
• What motivates you in a customer-focused role?

ASSUMPTION: Candidates who thrive in collaborative and customer-centric environments will find a good fit.

⚠️ Potential Challenges

• Navigating complex vendor relationships
• Managing high-volume transaction reconciliations
• Maintaining up-to-date knowledge of billing systems
• Handling emergency transaction requests efficiently

ASSUMPTION: The role requires effective time management and resilience to handle operational pressures.

📈 Similar Roles Comparison

• Vendor relationship management at the core
• Strong emphasis on accounts payable accuracy
• Need for deep analytical and problem-solving skills

ASSUMPTION: Comparable positions in the industry would value candidates proficient in Excel and vendor negotiation.

📝 Sample Projects

• Streamlining the vendor billing process
• Improving reconciliation processes for accuracy
• Enhancing the efficiency of emergency transaction protocols

ASSUMPTION: Project work likely focuses on enhancing operational and financial efficiencies for better vendor relations.

❓ Key Questions to Ask During Interview

• What is the greatest challenge in vendor management this role faces?
• Can you describe the typical workflow and key performance metrics?
• How does the department support professional growth?
• What tools are most pivotal for success in this position?
• How often does cross-department collaboration occur?

ASSUMPTION: Preparing such questions can highlight candidate interest in effectively contributing to the company's mission.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through the company website: http://www.wheels.com
• Prepare detailed examples of past experience relevant to the role
• Include an updated resume with focus on necessary skills
• Follow company's instructions regarding additional documentation, if any
• Contact HR for any immediate queries through provided channels

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.