- Job Title: Operations Manager — Fundraising + People + Growth Ops
- Company: Vast.ai
- Location: Los Angeles, California, United States
- Job Type: On-site
- Category: Operations
- Date Posted: May 24, 2025
- Experience Level: 4-6 years
- Remote Status: On-site (Westwood, Los Angeles)
🚀 Job Overview
Key aspects of this role include:
- Managing investor pipeline hygiene and data-room control for timely fundraising rounds.
- Administering HR tasks, including onboarding/off-boarding, benefits, and compliance calendars.
- Planning and executing marketing and sales events, tracking budgets, vendors, and post-event metrics.
- Driving cross-functional projects, such as Hubspot workflows, new-office build-outs, or product-launch playbooks.
ASSUMPTION: This role requires a high level of organization, multitasking, and attention to detail. The ideal candidate will be comfortable working in a fast-paced, dynamic environment and have experience managing multiple projects simultaneously.
📋 Key Responsibilities
- Fundraising Ops:
- Own investor pipeline hygiene, data-room control, scheduling, and weekly deal reviews.
- Ensure fundraising rounds are completed on time.
- People & HR:
- Administer Gusto, coordinate onboarding/off-boarding, benefits, and compliance calendars.
- Maintain employee records and ensure compliance with labor laws.
- Marketing & Sales Events:
- Plan and execute conferences, webinars, and customer summits.
- Track event budgets, vendors, and post-event metrics.
- Cross-Functional Projects:
- Drive well-defined initiatives, such as Hubspot workflows, new-office build-outs, or product-launch playbooks.
- Collaborate with various teams to ensure projects are completed on time and within budget.
ASSUMPTION: This role requires strong project management skills and the ability to work effectively with various teams across the organization.
🎯 Required Qualifications
- Education: Bachelor's degree in Business, Operations, or a related field.
- Experience: 4-6 years in BizOps, operations, or chief-of-staff-style roles at fast-growing startups.
- Required Skills:
- Proven "zero-dropped-balls" ownership of fundraising, HR, or complex event timelines.
- Fluency in HubSpot, G-Suite, Notion, Excel/Sheets; automates with Zapier or Apps Script when possible.
- Crisp writing skills for agendas, status memos, and follow-ups.
- Preferred Skills:
- Passion for cloud infrastructure, AI, or developer-first platforms.
- Experience with Gusto, investor CRM, or event planning software.
ASSUMPTION: Candidates with experience in operations, HR, or event planning at fast-growing startups will be most competitive for this role.
💰 Compensation & Benefits
- Salary Range: $120k - $160k per year (USD), depending on experience.
- Benefits:
- Medical, dental, vision, and 401(k) with employer match.
- Early-stage option grant.
ASSUMPTION: The salary range for this role is competitive with industry standards for similar positions in Los Angeles.
📌 Applicant Insights
🔍 Company Context
- Industry: Software Development
- Company Size: 11-50 employees
- Founded: 2018
- Company Description: Vast.ai is the market leader for low-cost GPU rentals, connecting data centers and professionals with users seeking the best compute deals. They aim to organize, optimize, and orient the world's computational resources.
- Company Specialties: GPU rental, cloud computing, AI infrastructure.
📊 Role Analysis
- Career Level: Mid-level to senior operations manager.
- Reporting Structure: This role reports directly to the CEO and works closely with various teams across the organization.
- Work Arrangement: On-site, with a requirement to work from the Westwood, Los Angeles office.
- Growth Opportunities: As the company grows, there may be opportunities for the role to evolve or for the candidate to take on additional responsibilities.
🌍 Location & Work Environment
- Office Type: On-site, with a requirement to work from the Westwood, Los Angeles office.
- Office Location(s): 1100 Glendon Ave, Suite #1840, Los Angeles, California 90024, US
- Geographic Context: Los Angeles offers a diverse cultural scene, a vibrant tech industry, and a Mediterranean climate. The Westwood neighborhood is known for its proximity to UCLA and a mix of residential and commercial areas.
- Work Schedule: Full-time, with standard business hours and occasional evening or weekend work for events.
💼 Interview & Application Insights
- Typical Process: Phone screen, behavioral interviews, case study, and final round with the CEO.
- Key Assessment Areas: Problem-solving, project management, communication, and cultural fit.
- Application Tips:
- Tailor your resume and cover letter to highlight relevant experience and skills.
- In your application note, clearly outline your playbook for scaling operations.
- Include a 200-word meeting recap to demonstrate your communication skills.
- Company Values: Creativity, energy, drive, teamwork, and a passion for AI and cloud computing.
- Work Style: Fast-paced, dynamic, collaborative, and results-driven.
- Self-Assessment Questions:
- How do you stay organized and manage multiple projects simultaneously?
- How have you handled complex event timelines or fundraising rounds in previous roles?
- How do you approach automating repetitive tasks to improve efficiency?
⚠️ Potential Challenges
- Managing multiple projects and deadlines simultaneously.
- Working in a fast-paced, dynamic environment with changing priorities.
- Ensuring the timely completion of fundraising rounds.
📈 Similar Roles Comparison
- Operations Manager (Fundraising Focus): More focused on investor relations and fundraising timelines.
- Operations Manager (HR Focus): Primarily responsible for HR tasks and employee management.
- Event Planner/Manager: Focuses on planning and executing events, with less emphasis on fundraising and HR tasks.
📝 Sample Projects
- Build an investor CRM dashboard that surfaces next-step SLAs and weekly KPIs.
- Spin up a lightweight ticketing workflow for large customer onboarding using Hubspot.
- Own logistics for a 100-attendee customer summit in San Francisco.
- Draft and roll out a quarterly OKR tracking template across teams.
❓ Key Questions to Ask During Interview
- What are the biggest challenges facing the fundraising team currently, and how can this role help address them?
- How does this role collaborate with other teams, such as marketing, sales, and engineering?
- What are the most important priorities for this role in the first 30, 60, and 90 days?
- How does Vast.ai support the growth and development of its employees?
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through [this link](https://job-boards.greenhouse.io/vastai/jobs/4731247008).
- Tailor your resume and cover letter to highlight relevant experience and skills.
- In your application note, clearly outline your playbook for scaling operations.
- Include a 200-word meeting recap to demonstrate your communication skills.
- Follow up with a polite email one week after submission, reiterating your interest in the role.
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
