Principal Account Clerk HV-CS-12325 Accounts Payable

📌 Core Information

🔹 Job Title: Principal Account Clerk HV-CS-12325 Accounts Payable

🔹 Company: Hudson Valley Community College

🔹 Location: Troy, New York, United States

🔹 Job Type: On-site

🔹 Category: Education Management

🔹 Date Posted: March 31, 2025

🔹 Experience Level: 5-10 years

🔹 Remote Status: On-site

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Managing accounts payable processes and overseeing the payment of bills.
• Invoicing and accounting for significant financial transactions.
• Auditing and verifying financial records and processes.
• Maintaining compliance with financial regulations and guidelines.

ASSUMPTION: The role involves a significant level of independence, suggesting a need for candidates who are self-motivated and detail-oriented.

📋 Key Responsibilities

✅ Direct the audit of various accounts, claims, and records.

✅ Prepare reports related to accounts payable activities.

✅ Responsible for processing invoices and managing payments.

✅ Maintain and organize financial records according to policies.

✅ Audit, verify, and process daily student and non-student check runs.

✅ Conduct correspondence with college vendors regarding financial matters.

✅ Follow up with college offices for payment authorizations.

✅ Assist with year-end processes for financial audits.

✅ Perform any other related duties as assigned.

ASSUMPTION: Responsibilities imply a direct reporting line to the Accounts Payable Manager with potential team leadership responsibilities.

🎯 Required Qualifications

Education: High School Diploma or equivalent.

Experience: Four years in maintaining financial accounts, including two years in a supervisory role.

Required Skills:

• Experience in Accounts Payable and financial account maintenance
• Auditing and invoicing expertise
• Record maintenance and organizational skills

Preferred Skills:

• Proficiency with Microsoft Office products
• Ability to conduct financial correspondence

ASSUMPTION: It's presumed that candidates should demonstrate strong analytical, organizational, and interpersonal skills given the supervisory nature of the role.

💰 Compensation & Benefits

Salary Range: $23.32 per hour

Benefits: Not specified; potential candidates should inquire directly with HVCC for details about benefits such as health insurance, retirement plans, and other perks.

Working Hours: Full-time, 40 hours per week

ASSUMPTION: The role's compensation package may include standard benefits for educational institution employees typically found in similar roles at colleges.

📌 Applicant Insights

🔍 Company Context

Industry: Education Management, part of the SUNY system

Company Size: Approximately 11-50 employees at the Extension Center, contributing to a personalized work environment.

Founded: 1953, with the extension center established in 1966

Company Description:

• A leading community college offering diverse programs in various fields.
• Serves nearly 9,000 students annually across multiple campuses.
• Notable for career and transfer preparation, workforce training, and distance learning.

Company Specialties:

• Career and technical education for underserved populations
• Continuous workforce development programs
• Distance learning and educational opportunities for diverse communities

Company Website: http://www.hvcc.edu/eoc

ASSUMPTION: The institution's focus on community service likely implies a collaborative and mission-driven work culture.

📊 Role Analysis

Career Level: Mid to senior level, offering opportunities for impact within the Accounts Payable department.

Reporting Structure: Reports to the Accounts Payable Manager, highlighting potential leadership responsibilities in the future.

Work Arrangement: Entirely on-site in Troy, NY, which may be beneficial for team interactions and network-building within the college.

Growth Opportunities:

• Potential for career advancement to managerial roles within finance.
• Opportunities to lead projects and innovate processes in financial operations.
• Skill enhancement through hands-on experience with diverse financial tasks.

ASSUMPTION: Given the on-site nature of the position, networking and in-person collaboration are key components for job success and career growth.

🌍 Location & Work Environment

Office Type: Collegiate atmosphere within an educational institution

Office Location(s): Primarily based at HVCC in Troy, NY

Geographic Context:

• Located in scenic Upstate New York, a region known for its natural beauty.
• Part of Troy's vibrant community, which offers cultural and historical attractions.
• Proximity to Malta, NY, where another college extension is situated.

Work Schedule: Standard work hours with potential for overtime during peak periods, such as fiscal year-end.

ASSUMPTION: The position's geographic setting suggests a need for reliable commuting options, as it is on-site without remote possibilities noted.

💼 Interview & Application Insights

Typical Process:

• Submit online application via HVCC's employment page.
• Participate in a preliminary HR screening interview.
• Attend an in-person interview with departmental managers.

Key Assessment Areas:

• Technical skills in financial account management
• Leadership and supervisory skills
• Problem-solving and decision-making abilities

Application Tips:

• Highlight relevant accounts payable and supervisory experience.
• Demonstrate proficiency in Microsoft Office during the interview.
• Prepare examples of past process improvements you’ve implemented.

ATS Keywords: Accounts Payable, Financial Management, Supervisory Experience, Microsoft Office

ASSUMPTION: Candidates should be proactive in showcasing real-world achievements related to financial management and team leadership.

🛠️ Tools & Technologies

• Microsoft Office Suite, particularly Excel for financial record-keeping
• ERP systems for managing financial transactions (assumed)
• Database management for auditing and reporting processes

ASSUMPTION: Given the nature of the role, proficiency in financial software and office tools is critical for daily operations and communication.

👔 Cultural Fit Considerations

Company Values:

• Commitment to educational excellence
• Dedication to community service and development
• Inclusivity and diversity in educational and employment practices

Work Style:

• Team-oriented and collaborative
• Detail-oriented with a high standard for accuracy
• Flexible with an ability to adapt to evolving organizational needs

Self-Assessment Questions:

• How do you handle tight deadlines and financial data accuracy?
• Can you provide an example of a time you improved an accounts payable process?
• What strategies do you use to ensure effective team supervision?

ASSUMPTION: The college's diverse environment suggests an adaptable and inclusive work style that values multicultural perspectives and teamwork.

⚠️ Potential Challenges

• Managing a high volume of financial transactions within tight deadlines.
• Ensuring compliance with state and institutional fiscal regulations.
• Balancing supervisory duties with hands-on financial tasks.
• Navigating institutional processes and cross-departmental communication.

ASSUMPTION: Challenges are reflective of the fast-paced nature of an educational finance role, requiring strong organizational and multitasking skills.

📈 Similar Roles Comparison

• Similar to roles in larger educational institutions but with more direct impact due to the college size.
• Compared to private sector finance roles, higher emphasis on regulatory compliance.
• Potentially more diverse scope compared to strictly industrial financial positions.

ASSUMPTION: The role allows for broader engagement with financial processes compared to more segmented roles in larger institutions.

📝 Sample Projects

• Implementing a streamlined system for vendor invoice processing.
• Conducting a financial audit to enhance reporting accuracy and transparency.
• Developing a training module for new accounts payable staff.

ASSUMPTION: Sample projects are designed to align with strategic goals of improving financial operations and staff training.

❓ Key Questions to Ask During Interview

• What are the current challenges faced by the accounts payable department?
• How does the college support professional development in financial roles?
• Can you describe the team structure and reporting lines within the finance department?
• What metrics are used to evaluate success in this role?
• How does the college integrate modern technology into its financial operations?

ASSUMPTION: These questions are tailored to understand departmental dynamics and institutional expectations for the role.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Prepare a resume that emphasizes relevant financial and supervisory experience.
• Highlight your proficiency in Microsoft Office and any financial management tools.
• Ensure your application is submitted by the close date, April 22, 2025.
• Follow up with the Human Resources department to confirm receipt of your application.

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.