🔹 Job Title: Program Assistant for Marketing and Public Relations Department
🔹 Company: William Paterson University
🔹 Location: William Paterson University, New Jersey, United States
🔹 Job Type: Full-Time
🔹 Category: Higher Education
🔹 Date Posted: May 9, 2025
🔹 Experience Level: 2-5 years
🔹 Remote Status: Hybrid (Remote-friendly with a four-day summer work week)
Key aspects of this role include:
ASSUMPTION: This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks and projects simultaneously.
✅ Manage budget reconciliation, prepare requisitions, process invoices, and maintain budget tracking systems
✅ Oversee daily administrative functions, including procurement, inventory, and digital/hard copy filing
✅ Prepare clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations
✅ Provide administrative support for the University Emergency Communications Plan
✅ Compile and share promotional content with digital news sites
✅ Update University event calendars and webpages with relevant campus events and other information
✅ Coordinate digital photo archiving and digitization efforts
✅ Coordinate freelance photography assignments
✅ Manage divisional calendar and meeting logistics
✅ Maintain and update department web content
✅ Perform other duties as assigned
ASSUMPTION: This role involves a mix of administrative, project management, and communication tasks, requiring strong organizational skills and the ability to multitask.
Education: Bachelor's degree from an accredited college or university (or equivalent experience)
Experience: Minimum of four (4) years of experience providing administrative support, preferably in higher education
Required Skills:
Preferred Skills:
ASSUMPTION: While a bachelor's degree is preferred, equivalent experience may be considered. Strong communication and organizational skills are essential for this role.
Salary Range: $49,738.97 - $69,977.51 per year (CWA Salary Range 16)
Benefits:
Working Hours: Full-time (40 hours per week)
ASSUMPTION: The salary range provided is based on the CWA salary range for this position. Benefits include a hybrid work schedule and a four-day summer work week.
Industry: Higher Education
Company Size: 51-200 employees
Founded: 1855
Company Description:
Company Specialties:
Company Website: William Paterson University College of Education
ASSUMPTION: William Paterson University is a mid-sized institution with a focus on education and teacher preparation. It offers a range of benefits and opportunities for career growth.
Career Level: Mid-level administrative role
Reporting Structure: Reports to the Director of Marketing and Public Relations
Work Arrangement: Hybrid (Remote-friendly with a four-day summer work week)
Growth Opportunities:
ASSUMPTION: This role offers opportunities for career growth within the department or university, as well as the chance to develop skills in marketing, public relations, or higher education administration.
Office Type: University campus
Office Location(s): 300 Pompton Rd, Wayne, New Jersey 07470, US
Geographic Context:
Work Schedule: Monday-Friday, 8:30 AM - 4:30 PM (with a one-hour lunch break) and a flexible hybrid work arrangement
ASSUMPTION: The work environment is a diverse university campus with a strong commitment to social mobility. The work schedule includes a four-day summer work week and a flexible hybrid work arrangement.
Typical Process:
Key Assessment Areas:
Application Tips:
ATS Keywords: Administrative support, marketing, public relations, budget management, event coordination, communication, higher education
ASSUMPTION: The application process involves an online application submission, followed by phone or video screening, on-campus or virtual interview, background check, and job offer. Key assessment areas include administrative skills, communication, problem-solving, and alignment with university values.
ASSUMPTION: The primary tools and technologies required for this role include MS Office Suite and university-specific software and systems. Project management tools may also be used.
Company Values:
Work Style:
Self-Assessment Questions:
ASSUMPTION: William Paterson University values excellence in teaching and learning, diversity, equity, and inclusion, and community engagement and service. The work style is collaborative, adaptable, and results-driven, with a focus on strong organizational skills and the ability to manage multiple tasks and projects simultaneously.
ASSUMPTION: Potential challenges in this role include managing multiple tasks and projects simultaneously, working in a complex environment, adapting to changes in university policies and procedures, and balancing work-life responsibilities during the four-day summer work week.
ASSUMPTION: This role is similar to an Administrative Assistant or Office Manager position in higher education, with a focus on marketing and public relations. It requires strong budget management skills and experience working with complex environments. Career progression may include advancement to a higher-level administrative role within the department or university.
ASSUMPTION: Sample projects for this role may include managing the university's emergency communications plan, coordinating a university-wide event or conference, and developing and implementing a marketing campaign for a university program or initiative.
ASSUMPTION: Key questions to ask during the interview include understanding the role's priorities, alignment with university mission and values, opportunities for professional development and growth, work-life balance, and typical career paths.
To apply for this position:
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.