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Project Coordinator/Technical Writer - Indianapolis, IN

Bureau Veritas
Full-time
On-site
Indianapolis, Indiana, United States
✍️ Copywriting & Content Writing

πŸ“Œ Core Information

πŸ”Ή Job Title: Project Coordinator/Technical Writer

πŸ”Ή Company: Bureau Veritas

πŸ”Ή Location: Indianapolis, Indiana, United States

πŸ”Ή Job Type: Hybrid

πŸ”Ή Category: Technical Writing & Document Control

πŸ”Ή Date Posted: May 7, 2025

πŸ”Ή Experience Level: 0-2 years

πŸ”Ή Remote Status: On-site/Hybrid

πŸš€ Job Overview

Key aspects of this role include:

  • Providing project support across various functions
  • Facilitating, authoring, and editing quality-related documents
  • Working closely with the lead team and other personnel to gather input for key initiatives
  • Serving as a technical writer and document controller
  • Following guidelines set forth by clients and Bureau Veritas' quality, health, safety, security, and environmental policies and procedures

ASSUMPTION: This role requires strong organizational, communication, and project management skills. The successful candidate will be able to multitask, pay close attention to detail, and work well in a team environment.

πŸ“‹ Key Responsibilities

βœ… Collect, create, maintain, and track progress of projects through visualization tools

βœ… Assist in supporting, gathering, tracking, and completion of governance documents

βœ… Serve as a technical writer to support documentation related to change management

βœ… Serve as a document controller/editor to help support procedural revision review and approval workflows

βœ… Work with documentation and reports related to clinical supply chain, clinical trial kit distribution, pharma labeling, and device manufacturing

βœ… Comply with clients' and Bureau Veritas' management systems in accordance with appropriate regulatory agencies

βœ… Follow the guidelines set forth by clients and Bureau Veritas' Quality Manual and Safety/Chemical Hygiene Plan

βœ… Other duties as defined by manager, department needs, and workload

ASSUMPTION: This role involves a significant amount of document management and tracking, as well as collaboration with various teams to gather input and ensure project progression.

🎯 Required Qualifications

Education: Bachelor's Degree in a related field

Experience: Minimum of one year of experience in a cGMP environment

Required Skills:

  • Strong organizing and multi-tasking skills
  • Document tracking and naming conventions
  • Strong attention to detail
  • Knowledge of documentation control and document change control
  • Excellent interpersonal and networking skills
  • Demonstrated strong written and verbal communication skills
  • Ability to work well in a team environment
  • Proficiency with computer systems (e.g., PowerBi, PowerPoint, Tableau, Trackwise, Excel, Veeva Vault)
  • Positive attitude
  • Adherence to Company Values

Preferred Skills:

  • PMP certification or strong proven project coordination and management skills

ASSUMPTION: While a Bachelor's Degree in a related field is required, an equivalent combination of education and experience may be accepted in lieu of the above qualifications.

πŸ’° Compensation & Benefits

Salary Range: $27.00 - $32.00 per hour

Benefits:

  • Health, Dental, and Vision Insurance
  • 401(k) Retirement Plan
  • Paid Time Off (Vacation, Sick, and Holidays)
  • Employee Assistance Program
  • Tuition Reimbursement

Working Hours: Typically, Monday through Friday, forty-hours per week. However, must be flexible to meet the needs of the department and complete other projects as assigned.

ASSUMPTION: The salary range provided is an estimate based on the job posting and industry standards for similar roles. Actual compensation may vary based on factors such as location, education, experience, and skillset.

πŸ“Œ Applicant Insights

πŸ” Company Context

Industry: Bureau Veritas is a global leader in Testing, Inspection, and Certification (TIC) services. They operate in various industries, including construction, infrastructure, and consumer products.

Company Size: Bureau Veritas has over 78,000 employees worldwide, making it a large organization with significant resources and opportunities for growth.

Founded: Bureau Veritas was founded in 1828 and has since grown into a multinational corporation with a strong reputation for quality, health, safety, security, and environmental services.

Company Description:

  • Bureau Veritas provides a comprehensive range of services to help clients meet their quality, health, safety, security, and environmental objectives
  • The company operates in over 140 countries, serving a diverse range of industries and clients
  • Bureau Veritas is committed to sustainable development and responsible business practices

Company Specialties:

  • Testing, Inspection, and Certification (TIC) services
  • Quality, Health, Safety, Security, and Environmental (QHSE) management systems
  • Training and consulting services
  • Digital solutions and data management

Company Website: www.bureauveritas.com

ASSUMPTION: Bureau Veritas' extensive global presence and diverse service offerings provide numerous opportunities for career growth and development.

πŸ“Š Role Analysis

Career Level: This role is an entry-level to mid-level position, offering opportunities for growth and advancement within the organization.

Reporting Structure: The Project Coordinator/Technical Writer reports directly to the General Manager.

Work Arrangement: This role is a hybrid position, requiring on-site work at the Indianapolis office and the possibility of remote work.

Growth Opportunities:

  • Advancement to senior-level positions within the Technical Writing or Document Control departments
  • Transition to other roles within Bureau Veritas, such as Quality, Health, Safety, Security, and Environmental (QHSE) management or consulting
  • Opportunities for international assignments or relocation, given Bureau Veritas' global presence

ASSUMPTION: The successful candidate will have opportunities to grow within the organization, both in terms of career advancement and exposure to diverse projects and industries.

🌍 Location & Work Environment

Office Type: The Indianapolis office is a hybrid work environment, offering both on-site and remote work options.

Office Location(s): Indianapolis, Indiana, United States

Geographic Context:

  • Indianapolis is the capital and most populous city in Indiana, with a population of approximately 887,642
  • The city is known for its vibrant cultural scene, including arts, music, and sports
  • Indianapolis has a humid continental climate, with warm summers and cold, snowy winters

Work Schedule: The typical work schedule is Monday through Friday, forty-hours per week. However, the role requires flexibility to meet the needs of the department and complete other projects as assigned.

ASSUMPTION: The hybrid work arrangement offers a balance between on-site collaboration and remote flexibility, allowing employees to maintain a healthy work-life balance.

πŸ’Ό Interview & Application Insights

Typical Process:

  • Online application submission
  • Phone or video screen with the hiring manager
  • In-person or virtual interview with the hiring manager and other team members
  • Background check and reference check
  • Job offer and onboarding

Key Assessment Areas:

  • Project management and organizational skills
  • Communication and interpersonal skills
  • Attention to detail and document control knowledge
  • Problem-solving and adaptability

Application Tips:

  • Highlight relevant experience and skills in your resume, focusing on project management, document control, and technical writing
  • Tailor your cover letter to demonstrate your understanding of the role and your fit with Bureau Veritas' company values
  • Prepare examples of your technical writing and document control work to showcase during the interview

ATS Keywords: Project coordination, technical writing, document control, change management, quality management, project management, document tracking, attention to detail, teamwork, computer proficiency, positive attitude, adherence to company values

ASSUMPTION: The application process for this role is likely to be competitive, given Bureau Veritas' strong reputation and the attractive benefits package. Applicants should tailor their application materials to highlight their relevant skills and experiences and demonstrate their fit with the company's values.

πŸ› οΈ Tools & Technologies

  • PowerBi
  • PowerPoint
  • Tableau
  • Trackwise
  • Excel
  • Veeva Vault

ASSUMPTION: The successful candidate will be proficient in using various computer systems and tools to manage projects, track documents, and create visualizations.

πŸ‘” Cultural Fit Considerations

Company Values:

  • Customer focus
  • Integrity
  • Expertise
  • Performance
  • Innovation
  • Responsibility

Work Style:

  • Collaborative and team-oriented
  • Adaptable and responsive to change
  • Results-driven and focused on continuous improvement

Self-Assessment Questions:

  • How do you demonstrate customer focus in your work?
  • Can you provide an example of a time when you had to adapt to significant changes in a project or work environment?
  • How do you approach continuous improvement in your role?

ASSUMPTION: Bureau Veritas values employees who are customer-focused, adaptable, and committed to continuous improvement. Applicants should be prepared to provide examples of how they embody these values in their work.

⚠️ Potential Challenges

  • Managing multiple projects and deadlines simultaneously
  • Adapting to changes in project scope or priorities
  • Working with diverse teams and stakeholders to gather input and ensure project progression
  • Maintaining attention to detail and accuracy in document control and technical writing tasks

ASSUMPTION: The successful candidate will be able to manage multiple projects, adapt to changes, and maintain a high level of attention to detail in a fast-paced, dynamic work environment.

πŸ“ˆ Similar Roles Comparison

  • This role is similar to a Technical Writer or Document Controller position in other industries, but may have more focus on project coordination and management
  • In comparison to other roles within Bureau Veritas, this position may have more exposure to diverse projects and industries, given its focus on project support across various functions
  • Career progression in this role may lead to senior-level positions within Technical Writing or Document Control, or transitions to other roles within Bureau Veritas, such as Quality, Health, Safety, Security, and Environmental (QHSE) management or consulting

ASSUMPTION: Applicants should research similar roles in other industries and within Bureau Veritas to gain a better understanding of the potential career paths and growth opportunities available.

πŸ“ Sample Projects

  • Developing and maintaining project management tools and visualizations to track progress and facilitate collaboration
  • Creating and editing technical documents, such as standard operating procedures (SOPs), work instructions, and change management plans
  • Managing document control processes, including version control, approval workflows, and document distribution

ASSUMPTION: The successful candidate will have experience or be willing to learn the tools and technologies required to manage projects, track documents, and create technical documents.

❓ Key Questions to Ask During Interview

  • Can you describe the typical projects I would be working on in this role?
  • How does this role fit into the broader organizational structure and team dynamics?
  • What opportunities are there for professional development and growth within this role and the organization?
  • How does Bureau Veritas support work-life balance for its employees?
  • What are the most important qualities and skills for success in this role?

ASSUMPTION: Applicants should prepare thoughtful questions to ask during the interview to demonstrate their interest in the role and the organization, as well as their understanding of the required skills and qualities for success.

πŸ“Œ Next Steps for Applicants

To apply for this position:

  • Submit your application through the Bureau Veritas careers website
  • Tailor your resume and cover letter to highlight your relevant experience and skills, as well as your fit with Bureau Veritas' company values
  • Prepare examples of your technical writing and document control work to showcase during the interview
  • Follow up with the hiring manager one week after submitting your application to confirm receipt and reiterate your interest in the role

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.