📌 Core Information
🔹 Job Title: Proposal & Marketing Coordinator
🔹 Company: Fehr & Peers
🔹 Location: Washington, District of Columbia
🔹 Job Type: Full-time
🔹 Category: Marketing & Proposals
🔹 Date Posted: April 11, 2025
🔹 Experience Level: 2-5 years
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Crafting high-quality proposals that address client needs
- Collaborating with project managers, principals, and marketing professionals
- Ensuring proposals comply with submission instructions and requirements
- Contributing to content development and graphic design for marketing pursuits
ASSUMPTION: This role requires strong writing, editing, and communication skills, as well as the ability to manage multiple tasks and deadlines.
📋 Key Responsibilities
✅ Contribute to the coordination of marketing efforts from pre-RFP release to time of submittal
✅ Collaborate with project managers, senior management, and other business services staff to plan, coordinate, and produce qualifications, proposals, and presentations
✅ Take ownership of the proposal process and ensure proposals comply with applicable RFP/RFQ submission instructions and requirements
✅ Coordinate the receipt of necessary information from internal clients, external consultants, and other team members to include in proposal and presentation materials
✅ Contribute to content development (writing, editing, proofreading) for qualifications, proposals, and presentations
✅ Use the company’s brand style guide and design resources to create attractive and effective graphics and documents for marketing pursuits that compete well with others
✅ Update and maintain databases of project opportunities, project descriptions, resumes, references, and qualifications materials
ASSUMPTION: This role may require working on multiple projects simultaneously and meeting tight deadlines.
🎯 Required Qualifications
Education: Not specified
Experience: 2-5 years of proposal experience
Required Skills:
- Effective writing, editing, grammar, and verbal communication skills
- Ability to manage multiple tasks and deadlines while maintaining professionalism and exceptional attention to detail
- Strong work ethic and commitment to excellence
- Proficiency in Microsoft Office software (Word, Excel, PowerPoint) and Adobe Acrobat
- Eagerness to learn and develop skills in graphic design, writing, and template management
Preferred Skills:
- Experience in Adobe Creative Suite (Illustrator, InDesign, Photoshop)
- Experience within the A/E/C industry
ASSUMPTION: A portfolio demonstrating visual design capabilities is requested but not required.
💰 Compensation & Benefits
Salary Range: $62,000 - $72,000 a year
Benefits:
- Medical, Dental, Vision, Life and Disability Insurance
- 401(k) Plan with matching and profit sharing
- Flexible Spending Accounts
- Commuter Benefits
- Paid Vacation, holidays and sick leave
- 8 Weeks of Paid Parental Leave
- Mentoring and Career Development programs
- Research and Development group participation
Working Hours: Full-time, 40 hours per week
ASSUMPTION: The salary range provided is an estimate based on industry standards for a Marketing & Proposals Coordinator with 2-5 years of experience in the A/E/C industry.
📌 Applicant Insights
🔍 Company Context
Industry: Civil Engineering, focusing on transportation planning, traffic engineering, and innovative transportation solutions
Company Size: 201-500 employees, providing a mid-sized company environment with opportunities for collaboration and growth
Founded: 1985, with over 35 years of experience in the industry
Company Description:
- Empowering employees to develop effective and innovative transportation solutions
- Partnering with communities to understand and shape local transportation futures
- Handling every project with diligence and focus, with a unique and practical approach
Company Specialties:
- Transportation Planning
- Traffic Engineering
- Transportation Solutions
- Local Transportation
- Transportation Engineering
- Innovative Transportation Solutions
- Transportation Research
- Transportation Economics
- Complete Streets
- Vehicle Miles Traveled
- Transportation Design
- Highway Traffic Forecasting
- Transportation Policy
- Research and Development
- Multimodal Transportation
- Transportation Leadership
- Transportation Safety
- Transportation Technology
- Grant Planning and Support
- Transportation Trends
- And Parks and Recreation
Company Website: www.fehrandpeers.com
ASSUMPTION: Fehr & Peers is committed to creating an inclusive environment in the workplace and is an equal opportunity employer.
📊 Role Analysis
Career Level: Mid-level, with opportunities for growth and development
Reporting Structure: This role reports directly to the Marketing and Business Services Manager
Work Arrangement: On-site, with the opportunity to collaborate with team members in various locations
Growth Opportunities:
- Developing skills in graphic design, writing, and template management
- Expanding knowledge of the A/E/C industry and transportation consulting
- Advancing to a senior marketing or business development role
ASSUMPTION: This role provides a platform for personal and professional growth, allowing the individual to make a meaningful impact on both their own career path and the development of their peers.
🌍 Location & Work Environment
Office Type: Modern, professional office environment
Office Location(s): 100 Pringle Ave, Ste 600, Walnut Creek, CA 94596, US
Geographic Context:
- Walnut Creek is a city in Contra Costa County, California, with a population of approximately 64,000
- The city is located in the San Francisco Bay Area, offering a mix of urban and suburban living
- Walnut Creek is known for its vibrant downtown area, featuring numerous shops, restaurants, and entertainment options
Work Schedule: Full-time, with a flexible work arrangement that may include occasional remote work
ASSUMPTION: The work environment at Fehr & Peers is collaborative and supportive, with a focus on empowering employees to develop effective and innovative transportation solutions.
💼 Interview & Application Insights
Typical Process:
- Phone or video screen with the Marketing and Business Services Manager
- In-person or virtual interview with the Marketing and Business Services Manager and a team member
- Final interview with the Director of Marketing and Business Development
Key Assessment Areas:
- Writing and editing skills
- Attention to detail
- Ability to manage multiple tasks and deadlines
- Cultural fit with the company and team
Application Tips:
- Tailor your resume and cover letter to highlight relevant skills and experiences for this role
- Include a portfolio demonstrating your visual design capabilities, if available
- Prepare for behavioral interview questions that focus on your problem-solving skills, attention to detail, and ability to work collaboratively
ATS Keywords: Proposal writing, editing, graphic design, marketing, attention to detail, collaboration, project management, content development
ASSUMPTION: Fehr & Peers uses an Applicant Tracking System (ATS) to manage job applications, so including relevant keywords in your resume can help your application stand out.
🛠️ Tools & Technologies
- Microsoft Office (Word, Excel, PowerPoint)
- Adobe Acrobat
- Adobe Creative Suite (Illustrator, InDesign, Photoshop) - preferred but not required
ASSUMPTION: Familiarity with these tools and technologies is preferred, but not required, as training will be provided.
👔 Cultural Fit Considerations
Company Values:
- Empowerment
- Innovation
- Collaboration
- Integrity
- Sustainability
Work Style:
- Collaborative and supportive team environment
- Focus on empowering employees to develop effective and innovative transportation solutions
- Opportunities for personal and professional growth
Self-Assessment Questions:
- Do you have strong writing, editing, and communication skills?
- Are you able to manage multiple tasks and deadlines while maintaining professionalism and exceptional attention to detail?
- Are you committed to excellence and eager to learn and develop new skills?
ASSUMPTION: Fehr & Peers values candidates who align with their company values and work style, and who are committed to creating compelling content and fostering relationships with fellow marketing professionals.
⚠️ Potential Challenges
- Managing multiple tasks and deadlines simultaneously
- Working in a fast-paced, dynamic environment
- Adapting to changes in project priorities and workload
- Meeting tight deadlines and maintaining high-quality standards
ASSUMPTION: These challenges can be overcome by strong organizational skills, effective time management, and a commitment to excellence.
📈 Similar Roles Comparison
- This role is unique in its focus on proposal writing and marketing for a transportation consulting firm
- Similar roles in other industries may have different focuses, such as product marketing or brand management
- Career progression in this role may lead to senior marketing or business development positions within the company
ASSUMPTION: This role offers a unique opportunity to work in a specialized field within the transportation consulting industry.
📝 Sample Projects
- Developing a proposal for a transportation planning project, including writing, editing, and graphic design components
- Collaborating with project managers and other team members to create a presentation for a client meeting
- Updating and maintaining databases of project opportunities, project descriptions, resumes, references, and qualifications materials
ASSUMPTION: These sample projects demonstrate the range of responsibilities and skills required for this role.
❓ Key Questions to Ask During Interview
- What are the most challenging aspects of this role, and how can I best prepare for them?
- How does this role fit into the overall marketing and business development strategy for the company?
- What opportunities are there for professional growth and development within the company?
- How does the company support work-life balance for its employees?
- What is the company culture like, and how does this role contribute to it?
ASSUMPTION: Asking these questions can help you better understand the role, the company, and the team dynamics.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight relevant skills and experiences for this role
- Include a portfolio demonstrating your visual design capabilities, if available
- Prepare for behavioral interview questions that focus on your problem-solving skills, attention to detail, and ability to work collaboratively
- Follow up with the hiring manager one week after submitting your application to express your interest and reiterate your qualifications
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
