RFP Coordinator & Marketing Specialist

📌 Core Information

🔹 Job Title: RFP Coordinator & Marketing Specialist

🔹 Company: JRM Construction Management, LLC

🔹 Location: Costa Mesa, California, United States

🔹 Job Type: On-site

🔹 Category: Not specified

🔹 Date Posted: Tue Apr 01 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: On-site

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Managing the request for proposal (RFP) processes and ensuring timely submissions
• Supporting marketing initiatives with a focus on maintaining and updating materials
• Coordinating with department heads for proposal accuracy and revisions
• Working independently while ensuring the alignment of proposal submissions to corporate standards

ASSUMPTION: This role is expected to bridge the gap between marketing and project management teams, focusing on proposal coordination while also enhancing marketing efforts through diligent communication and organizational skills.

📋 Key Responsibilities

✅ Manage and track RFP and RFQ processes

✅ Maintain proposal timelines and marketing materials

✅ Coordinate availability of key personnel before submissions

✅ Update bid sheets and ensure document accuracy

✅ Oversee marketing materials and manage digital content

✅ Plan and execute social media campaigns

ASSUMPTION: This role will require a proactive approach to managing overlapping deadlines and ensuring communication is maintained with all stakeholders involved in the proposal process.

🎯 Required Qualifications

Education: Not specified, but a background in marketing, communications, or a related field is likely beneficial

Experience: 2-5 years of relevant experience

Required Skills:

• Effective communication skills
• Strong organizational abilities
• Time-management and prioritization
• Attention to detail

Preferred Skills:

• Experience in Graphic Design
• Proficiency in Adobe Suite

ASSUMPTION: A well-rounded skill set with both marketing and administrative competencies is crucial, alongside proficiency in relevant software for proposal preparation.

💰 Compensation & Benefits

Salary Range: $75,000 - $85,000 annually, based on location and experience

Benefits:

• Eligible for Employee Stock Ownership Program (ESOP)
• Comprehensive health benefits
• Retirement savings plan

Working Hours: 40 hours per week, standard working hours

ASSUMPTION: The benefits package will be comprehensive, potentially including health, dental, and retirement benefits typical for the industry standard.

📌 Applicant Insights

🔍 Company Context

Industry: Construction

Company Size: 501-1,000 employees, indicating a robust, mid-sized firm with ample opportunity for collaboration and growth

Founded: 2007

Company Description:

• Top General Contracting and Construction Management firm
• Employee-owned with a focus on shared success
• Dynamic and inclusive workplace

Company Specialties:

• General Contracting
• Construction Management
• Environmental Health & Safety

Company Website: https://www.jrmcm.com

ASSUMPTION: The company culture emphasizes teamwork, innovation, and a commitment to excellence, with benefits stemming from employee ownership encouraging a vested interest in company performance.

📊 Role Analysis

Career Level: Intermediate, given the 2-5 years experience requirement

Reporting Structure: Likely reports to the marketing director or similar senior position

Work Arrangement: On-site in Costa Mesa, offering opportunities for face-to-face collaboration

Growth Opportunities:

• Potential to lead larger projects
• Expand professional network within the industry
• Opportunity for skill development in proposal management

ASSUMPTION: Given the company's size and growth trajectory, there will likely be plenty of room for professional development and career progression within the organization.

🌍 Location & Work Environment

Office Type: Modern, collaborative workspaces

Office Location(s): Costa Mesa, with proximity to various amenities in California

Geographic Context:

• Located in a region known for its vibrant business community
• Access to transportation and infrastructure
• Dynamic local economy providing potential external networking opportunities

Work Schedule: Regular business hours with potential for occasional extended hours during peak periods

ASSUMPTION: The office setting is likely conducive to collaborative work, benefiting from a location that facilitates client interactions and employee satisfaction.

💼 Interview & Application Insights

Typical Process:

• Initial application review
• Phone or video screening interview
• On-site or virtual interviews with team members

Key Assessment Areas:

• Communication skills
• Organizational ability
• Attention to detail in proposal management

Application Tips:

• Highlight relevant experience in RFP process or marketing
• Showcase proficiency with Microsoft Office and Adobe Suite
• Prepare to discuss previous project experiences and outcomes

ATS Keywords: RFP Coordination, Marketing, Communication Skills, Microsoft Office, Adobe Suite

ASSUMPTION: The application process will likely focus on evaluating organizational and marketing competencies through both practical and behavioural interview formats.

🛠️ Tools & Technologies

• Microsoft Office 365 Suite
• Adobe InDesign, Photoshop
• Social media management platforms

ASSUMPTION: Proficiency in these tools will be essential, as candidates will interact with various digital platforms for proposal and marketing tasks.

👔 Cultural Fit Considerations

Company Values:

• Collaboration and teamwork
• Commitment to excellence
• Diversity and inclusion

Work Style:

• Adaptable and flexible in managing tasks
• Proactive communication and coordination
• Detail-oriented approach

Self-Assessment Questions:

• Can you handle multiple deadlines effectively?
• How do you ensure accuracy in high-pressure situations?
• What motivates you to work in a collaborative team environment?

ASSUMPTION: Cultural fit will be important, with emphasis on candidates who align with the company’s values of innovation and teamwork.

⚠️ Potential Challenges

• Balancing multiple project deadlines
• Adapting to last-minute proposal changes
• Coordinating with multiple departments
• Ensuring compliance with proposal specifications

ASSUMPTION: The role entails dynamic challenges stemming from the overlapping demands of proposal management and marketing strategies.

📈 Similar Roles Comparison

• Higher emphasis on proposal management compared to standard marketing roles
• Greater interaction with executive teams due to project coordination
• Extended cross-departmental coordination efforts

ASSUMPTION: This role will provide broader exposure to business operations, unlike traditional marketing roles limited to campaign management.

📝 Sample Projects

• Coordination of successful RFP submission for a major city contract
• Development of a marketing campaign for a new company service
• Design and delivery of digital content for a high-profile client presentation

ASSUMPTION: Past projects likely include a diverse range of RFP and marketing initiatives, offering candidates a varied and rewarding work experience.

❓ Key Questions to Ask During Interview

• What does success look like for this role?
• How does the team measure its impact on the company?
• What are the immediate priorities upon joining?
• How does this role interact with other departments?
• What opportunities are there for professional development?

ASSUMPTION: Asking targeted questions can help candidates gain insights into role expectations and future growth opportunities.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through the company’s careers page
• Ensure your resume reflects key skills and experiences relevant to the job
• Prepare a cover letter highlighting your proposal management experience
• Have reference contacts ready, if requested
• Follow up for any updates post-interview

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.